SFU Personal Information Bank (PIB)
Wellness and Recovery Case Files

Title of PIB

Wellness and Recovery Case Files

Location of PIB (Department)

Human Resources

Types of personal information in the PIB

Name, address, email address, telephone number, date of birth, sex, pronouns, gender identity, ethnicity, language spoken, disability, marital status, family status, student number, client status, personal health number, third-party insurance number, emergency contacts, employer contacts, medical history.

Purpose for which personal information obtained / compiled and used / disclosed

The University collects and uses the personal information contained in these records to administer and manage employees’ sick leave benefits and required medical accommodations arising from occupational and/or non-occupational illness/injury. Activities documented include (but are not limited to) reaching out to emergency contacts in cases of need, using correct gender nomenclature in paperwork and interactions, scheduling leave (and the associated coverage), and distributing benefits.

Individuals using personal information or to whom it is disclosed

Staff members of Human Resources, Faculty Relations, and eligible employees' home departments may use the information.

Individuals included in PIB

SFU Employees

Legal authority for the collection and use of personal information

Freedom of Information and Protection of Privacy Act (RSBC 1996, c. 165).
Employment Standards Act (RSBC 1996, c. 113).
Limitation Act (SBC 2012, c. 13).
SFU Policy AD 9-7, Group Benefit Plans.

Applicable Records Retention Schedule and Dispoal Authority (RRSDA)

RRSDA 2021-008

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