SFU Records Retention Schedule and Disposal Authority (RRSDA)
Accounts Payable Transaction Files

Description | PIB | Authorities | Retentional rational | Rentention and filing guidelines | Status

RRSDA number


Record series

Accounts Payable Transaction Files

Office of Primary Responsibility (OPR)

Financial Services

Retention periods

Records Active retention (in office) Semi-active (records centre) Total retention Final disposition
Accounting CY+ 3 years 3 years CY+ 6 years Destruction
Copies in all other departments CY+1 year Nil CY + 1 year Destruction

CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments.

Description, purpose and use of records

Vendor invoices and billings, cheque receipt stubs, copies of cheque distribution voucher, copies of purchase orders, correspondence, notes and working papers relating to the processing of accounts payable transactions. These are approved account transactions which have been paid.

This record series is also known as 'Accounts Payable Vouchers.'


These records are created, used, retained and managed in accordance with the following authorities:

Retention and filing guidelines

CY = current fiscal year.


RRSDA is in force.

Approved by the University Archivist: 27 Apr 1995

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