SFU Records Retention Schedule and Disposal Authority (RRSDA)
Accounts Payable Transaction Files

RRSDA number

1995-001

Record series

Accounts Payable Transaction Files

Office of Primary Responsibility (OPR)

Financial Services

Retention periods

Records	Active retention (in office)	Semi-active (records centre)	Total retention	Final disposition
Accounting	CY+ 3 years	3 years	CY+ 6 years	Destruction
Copies in all other departments	CY+1 year	Nil	CY + 1 year	Destruction

CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments.

Description, purpose and use of records

Vendor invoices and billings, cheque receipt stubs, copies of cheque distribution voucher, copies of purchase orders, correspondence, notes and working papers relating to the processing of accounts payable transactions. These are approved account transactions which have been paid.

This record series is also known as 'Accounts Payable Vouchers.'

Authorities

These records are created, used, retained and managed in accordance with the following authorities:

• University Act (RSBC 1996, c. 468)
• Income Tax Act (RSC 1985, c. I-3.3 (15th Supp.))

Retention and filing guidelines

CY = current fiscal year.

Status

RRSDA is in force.

Approved by the University Archivist: 27 Apr 1995

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