SFU Records Retention Schedule and Disposal Authority (RRSDA)
Emergency Purchase Orders

Description | PIB | Authorities | Retentional rational | Rentention and filing guidelines | Status

RRSDA number


Record series

Emergency Purchase Orders

Office of Primary Responsibility (OPR)

Procurement Services

Retention periods

Records Active retention (in office) Semi-active (records centre) Total retention Final disposition
Purchasing CY + 3 years 3 years CY + 6 years Destruction
Copies in all other departments CY + 1 year Nil CY + 1 year Destruction

CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments.

Description, purpose and use of records

Correspondence, emergency purchase order forms, purchase requisition forms, buyer's price quote forms, vendor price lists, notes and working papers.

This record is used to review and process emergency purchases of goods and services.

Retention and filing guidelines

CY = Current fiscal year.

Financial Services - Purchasing is the office of primary responsibility for Emergency Purchase Orders. Departmental copies of Emergency Purchase Orders may be destroyed by departments after the current fiscal year plus one.


RRSDA is in force.

Approved by the University Archivist: 23 May 1995

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