SFU Records Retention Schedule and Disposal Authority (RRSDA)
Purchase Orders

RRSDA number

1995-013

Record series

Purchase Orders

Office of Primary Responsibility (OPR)

Procurement Services

Retention periods

Records	Active retention (in office)	Semi-active (records centre)	Total retention	Final disposition
Purchasing	CY + 3 years	3 years	CY + 6 years	Destruction
Copies in all other departments	CY + 1 year	Nil	CY + 1 year	Destruction

CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments.

Description, purpose and use of records

Correspondence, purchase order forms, purchase requisition forms, buyer's price quote forms, vendor price lists, notes and working papers.

This record is used to review and process regular purchases of goods and services.

Authorities

These records are created, used, retained and managed in accordance with the following authorities:

• University Act (RSBC 1996, c. 468)
• Income Tax Act (RSC 1985, c. I-3.3 (15th Supp.))

Retention and filing guidelines

CY = current fiscal year.

Financial Services - Purchasing is the office of primary responsibility for Purchase Orders. Departmental copies of Purchase Orders may be destroyed by departments after the current fiscal year plus one.

Status

RRSDA is in force.

Approved by the University Archivist: 23 May 1995

Back to top