SFU Records Retention Schedule and Disposal Authority (RRSDA)

Description | PIB | Authorities | Retentional rational | Rentention and filing guidelines | Status

RRSDA number


Record series


Office of Primary Responsibility (OPR)

Learning and Instructional Development Centre

Retention periods

Records Active retention (in office) Semi-active (records centre) Total retention Final disposition
Learning and Instructional Development Centre CY + 5 years Nil CY + 5 years Full Retention by Archives

CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments.

Description, purpose and use of records

Black and white and colour photographic negatives, photographic contact sheets and individual photographic prints.

These photographs are produced by LIDC for various SFU publications and for publicity and administrative use. These records relate to all aspects of SFU's activities including portraits of individual faculty, staff, administrators, students and visitors and of various SFU buildings, landscapes, ceremonies, and other special occasions.

The photographs are arranged by photographic number. There is an index to the photographs which lists the image number, subject, description, department, frame, film and date supplied by LIDC.

Retention and filing guidelines

At the end of each year transfer photographs more than 5 years old directly to Archives custody and control. In addition, when photographs are transferred, include a copy of the index for that year (in both hardcopy and electronic form) with the transfer.


RRSDA is in force.

Approved by the University Archivist: 7 Apr 1995

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