SFU Records Retention Schedule and Disposal Authority (RRSDA)
Suppliers Files

Description | PIB | Authorities | Retentional rational | Rentention and filing guidelines | Status

RRSDA number


Record series

Suppliers Files

Office of Primary Responsibility (OPR)

Procurement Services

Retention periods

Records Active retention (in office) Semi-active (records centre) Total retention Final disposition
Purchasing CY + 3 years 3 years CY + 3 years Destruction
Copies in all other departments CY + 1 year Nil CY + 1 year Destruction

CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments.

Description, purpose and use of records

Carbon copies of purchase orders (Suppliers copy - white) filed alphabetically by supplier name. Suppliers are vendors of products and services purchased by the university.

Retention and filing guidelines

CY = Current fiscal year.


RRSDA is in force.

Approved by the University Archivist: 12 Jul 1995

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