SFU Records Retention Schedule and Disposal Authority (RRSDA)
Study Leave Research Grant Files

Description | PIB | Authorities | Retentional rational | Rentention and filing guidelines | Status

RRSDA number


Record series

Study Leave Research Grant Files

Office of Primary Responsibility (OPR)

Research Services

Retention periods

Records Active retention (in office) Semi-active (records centre) Total retention Final disposition
Research Services CY application approved + 6 years Nil CY application approved + 6 years Destruction

CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments.

Description, purpose and use of records

Correspondence, grant applications and memoranda of approval.

The records are used to administer the application for and approval of Study Leave Research Grants. These grants are derived from a faculty member's regular salary. Upon approval of a Study Leave Research Grant application the University does not deduct income tax from the specific amount of the faculty salary approved for use as a Study Leave Research Grant. Administration of the grant is performed by the individual receiving the grant. Individuals receiving grants are responsible for maintaining all records and receipts necessary for income tax purposes. These grants are not administered by the University. All applications, irrespective of funding outcome, are retained by Research Services.

These records are arranged in alphabetical order by faculty surname.

A computer database is used to generate statistical information concerning sources and distribution of research funds within the University.

Personal Information Bank (PIB)

This series is a Personal Information Bank; click here for PIB description.


These records are created, used, retained and managed in accordance with the following authorities:


RRSDA is in force.

Approved by the University Archivist: 19 Jun 1996

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