SFU Records Retention Schedule and Disposal Authority (RRSDA)
Associate Vice-President Academic Subject Files

Description | PIB | Authorities | Retentional rational | Rentention and filing guidelines | Status

RRSDA number


Record series

Associate Vice-President Academic Subject Files

Office of Primary Responsibility (OPR)

Associate Vice-President, Academic, Office of the

Retention periods

Records Active retention (in office) Semi-active (records centre) Total retention Final disposition
Associate VP CY + 1 year 4 years CY + 5 years Selective Retention by Archives

CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments.

Description, purpose and use of records

Records made or received and used in support of the administrative and operational activities and responsibilities of the Associate VP Academic Office.

Records include correspondence and memoranda, policies and procedures, budget papers, financial reports and transaction records, reports, program proposals, studies, statistics and working papers, copies of brochures, bulletins and other generally distributed materials.

The Associate VP Academic reports to the Vice-President Academic and is responsible for academic matters relating primarily to students.


These records are created, used, retained and managed in accordance with the following authorities:

Retention rationale

There is no fixed term for an Associate VP Academic appointment, but by convention the term of appointment is five years. The total retention period ensures that records of a former Associate VP Academic will remain under the custody and control of the Office and be available for use by a successor.

Retention and filing guidelines

At the end of the active retention period and before the records are transferred to the University Records Centre cull and destroy the following documents:


RRSDA is in force.

Approved by the University Archivist: 31 Jan 1996

Back to top