SFU Records Retention Schedule and Disposal Authority (RRSDA)
Senate Original Working Papers

Description | PIB | Authorities | Retentional rational | Rentention and filing guidelines | Status

RRSDA number


Record series

Senate Original Working Papers

Office of Primary Responsibility (OPR)

Student Services

Retention periods

Records Active retention (in office) Semi-active (records centre) Total retention Final disposition
University Secretariat CY + 2 years Nil CY + 2 years Destruction
Copies in all other departments CY or when no longer needed Nil CY or when no longer needed Destruction

CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments.

Description, purpose and use of records

Series comprises documentation used in preparing the packages of background material which are sent to Senate members prior to each Senate meeting.

Records include correspondence, agendas, committee reports, and minutes of previous Senate meetings.

Prior to each Senate meeting a package of material relating to those matters to be discussed is sent to each Senate member, selected University officials and campus organizations. The papers support and provide background detail to the items noted in the Senate minutes.

The records are arranged chronologically by meeting date.


These records are created, used, retained and managed in accordance with the following authorities:

Retention and filing guidelines

CY=Current year of Senate meetings.


RRSDA is in force.

Approved by the University Archivist: 29 Jan 1999

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