1997-001
Senate Original Working Papers
Student Services
| Records | Active retention (in office) | Semi-active (records centre) | Total retention | Final disposition |
|---|---|---|---|---|
| University Secretariat | CY + 2 years | Nil | CY + 2 years | Destruction |
| Copies in all other departments | CY or when no longer needed | Nil | CY or when no longer needed | Destruction |
CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments.
Series comprises documentation used in preparing the packages of background material which are sent to Senate members prior to each Senate meeting.
Records include correspondence, agendas, committee reports, and minutes of previous Senate meetings.
Prior to each Senate meeting a package of material relating to those matters to be discussed is sent to each Senate member, selected University officials and campus organizations. The papers support and provide background detail to the items noted in the Senate minutes.
The records are arranged chronologically by meeting date.
These records are created, used, retained and managed in accordance with the following authorities:
CY=Current year of Senate meetings.
RRSDA is in force.
Approved by the University Archivist: 29 Jan 1999