1997-003
Senate Committee Records
All University Departments (General Records Series)
| Records | Active retention (in office) | Semi-active (records centre) | Total retention | Final disposition |
|---|---|---|---|---|
| Office responsible for maintaining committee secretariat: | CY + 5 years | 10 years | CY + 15 years | Full Retention by Archives |
| Copies in all other departments: | CY or when no longer needed | Nil | CY or when no longer needed | Destruction |
CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments.
Records created and used to support the activities and deliberations of the various committees established by Senate. Includes committees with delegated Senate authority and advisory committees. Records include minutes, agenda, correspondence, reports, supporting papers. The records are grouped by committee and arranged chronologically by meeting date.
Note that record-keeping responsibilities for each committee varies according to committee composition.
These records are created, used, retained and managed in accordance with the following authorities:
Each committee should clearly designate which member (typically the Chair or Secretary) is responsible for maintaining the official records of the committee (as opposed to the copies of committee records which may be distributed across campus).
RRSDA is in force.
Approved by the University Archivist: 29 Jan 1999