SFU Records Retention Schedule and Disposal Authority (RRSDA)
Senate Committee Records

Description | PIB | Authorities | Retentional rational | Rentention and filing guidelines | Status

RRSDA number


Record series

Senate Committee Records

Office of Primary Responsibility (OPR)

All University Departments (General Records Series)

Retention periods

Records Active retention (in office) Semi-active (records centre) Total retention Final disposition
Office responsible for maintaining committee secretariat: CY + 5 years 10 years CY + 15 years Full Retention by Archives
Copies in all other departments: CY or when no longer needed Nil CY or when no longer needed Destruction

CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments.

Description, purpose and use of records

Records created and used to support the activities and deliberations of the various committees established by Senate. Includes committees with delegated Senate authority and advisory committees. Records include minutes, agenda, correspondence, reports, supporting papers. The records are grouped by committee and arranged chronologically by meeting date.

Note that record-keeping responsibilities for each committee varies according to committee composition.


These records are created, used, retained and managed in accordance with the following authorities:

Retention and filing guidelines

Each committee should clearly designate which member (typically the Chair or Secretary) is responsible for maintaining the official records of the committee (as opposed to the copies of committee records which may be distributed across campus).


RRSDA is in force.

Approved by the University Archivist: 29 Jan 1999

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