SFU Records Retention Schedule and Disposal Authority (RRSDA)
Registration Batches

Description | PIB | Authorities | Retentional rational | Rentention and filing guidelines | Status

RRSDA number


Record series

Registration Batches

Office of Primary Responsibility (OPR)

Student Services

Retention periods

Records Active retention (in office) Semi-active (records centre) Total retention Final disposition
Cashier's Office CY + 1 year 5 years CY + 6 years Destruction

CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments.

Description, purpose and use of records

Batch control sheets, and invoice forms for tuition and other fees.

The records consist of registration batches. When students make tuition and other fee payments to the Cashier's Office, a number of invoices accompanying the payment are grouped together into a batch. This batch is assigned a number and added up to determine how much money is represented by a batch, an amount entered on the batch control sheet.

The records are arranged by semester in batch number order.


These records are created, used, retained and managed in accordance with the following authorities:

Retention and filing guidelines

CY=Current year


RRSDA is in force.

Approved by the University Archivist: 29 Oct 1998

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