SFU Records Retention Schedule and Disposal Authority (RRSDA)
Journal Reports

Description | PIB | Authorities | Retentional rational | Rentention and filing guidelines | Status

RRSDA number


Record series

Journal Reports

Office of Primary Responsibility (OPR)

Financial Services

Retention periods

Records Active retention (in office) Semi-active (records centre) Total retention Final disposition
Cashier's Office: CY + 2 years Nil CY + 2 years Destruction

CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments.

Description, purpose and use of records

Computer generated reports.

The records consist of daily reports of each payment received at the Cashier's Office. In order by data element, the report includes the time of the payment, the batch number, student surname, student number and payment amounts.

The records are arranged in chronological order.

Retention and filing guidelines

CY=Current year


RRSDA is in force.

Approved by the University Archivist: 29 Oct 1998

Back to top