SFU Records Retention Schedule and Disposal Authority (RRSDA)
Electronic Payment Reports

Description | PIB | Authorities | Retentional rational | Rentention and filing guidelines | Status

RRSDA number


Record series

Electronic Payment Reports

Office of Primary Responsibility (OPR)

Student Services

Retention periods

Records Active retention (in office) Semi-active (records centre) Total retention Final disposition
Cashier's Office: CY + 2 years 4 years CY + 6 years Destruction

CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments.

Description, purpose and use of records

Financial reports.

The records consist of daily reports from financial institutions of student fee payments made electronically through these institutions. The reports list customer identification numbers, source branch, posting date, amount paid, and student name.

The records are arranged chronologically.

NOTE: Bank of Montreal Interface Reports, which document payments made through the Bank of Montreal, are disposed of under schedule #97-62.

Retention and filing guidelines

CY=Current year


RRSDA is in force.

Approved by the University Archivist: 29 Oct 1998

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