SFU Records Retention Schedule and Disposal Authority (RRSDA)
Pension Withdrawal Records

RRSDA number

1997-048

Record series

Pension Withdrawal Records

Office of Primary Responsibility (OPR)

Human Resources

Retention periods

Records	Active retention (in office)	Semi-active (records centre)	Total retention	Final disposition
Human Resources:	CY employee withdrew + 2 years	48 years	CY employee withdrew + 50 years	Destruction

CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments.

Description, purpose and use of records

Records created by Human Resources in the course of notifying pension fund managers of the withdrawal of University employees from the pension plan and authorizing the transfer of benefits to other financial institutions.

Records include correspondence with pension fund administrators, copies of benefit payment authorizations, calculations of pension benefits, benefit payment forms.

Records relating to an authorization are stapled together and filed by pension plan and within these groupings chronologically by date of withdrawal.

Authorities

These records are created, used, retained and managed in accordance with the following authorities:

• University Act (RSBC 1996, c. 468)
• Freedom of Information and Protection of Privacy Act (RSBC 1996, c. 165)
• Pension Benefits Standards Act (RSBC 1996, c. 352)
• Canada Pension Plan Act (RSC 1985, c. 8)
• SFU Policy AD 9-7, Group Benefit Plans

Status

RRSDA is in force.

Approved by the University Archivist: 28 Jan 1999

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