SFU Records Retention Schedule and Disposal Authority (RRSDA)
Returned Cheques and Supporting Material

Description | PIB | Authorities | Retentional rational | Rentention and filing guidelines | Status

RRSDA number


Record series

Returned Cheques and Supporting Material

Office of Primary Responsibility (OPR)

Student Services

Retention periods

Records Active retention (in office) Semi-active (records centre) Total retention Final disposition
Cashier's CY + 2 years 4 years CY + 6 years Destruction

CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments.

Description, purpose and use of records

Returned cheque ledgers, bank charge back slips

The records consist of documents resulting from a cheque returned to the University because of non-sufficient funds in the account.

The records are arranged chronologically.

NOTE: The cheques themselves are disposed under schedule #1997-061.

Retention and filing guidelines

CY=Current year


RRSDA is in force.

Approved by the University Archivist: 3 Nov 1998

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