SFU Records Retention Schedule and Disposal Authority (RRSDA)
Professional Development Program Student Files

Description | PIB | Authorities | Retentional rational | Rentention and filing guidelines | Status

RRSDA number


Record series

Professional Development Program Student Files

Office of Primary Responsibility (OPR)

Education, Faculty of

Retention periods

Records Active retention (in office) Semi-active (records centre) Total retention Final disposition
Faculty of Education: CY + 1 year Nil CY + 1 year Destruction

CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments.

Description, purpose and use of records

PDP Admission form, admission rating form, applicant's covering letter, resume, post-secondary transcripts, reference letters, acceptance/denial letters, final evaluation reports, withdrawal forms, re-entry forms, appeal forms and related correspondence.

These records are used to intake applications for admission to the Professional Development Program (PDP) in the Faculty of Education. The records are also used to assess and rate the applicant, record the admission decision and, if the applicant is accepted, track their progress as a student in the program.

Personal Information Bank (PIB)

This series is a Personal Information Bank; click here for PIB description.


These records are created, used, retained and managed in accordance with the following authorities:

Retention and filing guidelines

CY = current year the student graduates, withdraws or in any other way leaves the program.


RRSDA is in force.

Approved by the University Archivist: 12 Feb 1998

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