SFU Records Retention Schedule and Disposal Authority (RRSDA)
Harassment Resolution Office Subject Files

Description | PIB | Authorities | Retentional rational | Rentention and filing guidelines | Status

RRSDA number


Record series

Harassment Resolution Office Subject Files

Office of Primary Responsibility (OPR)

Human Rights Office

Retention periods

Records Active retention (in office) Semi-active (records centre) Total retention Final disposition
Harassment Resolution Office: CY + 2 years 3 years CY + 5 years Selective Retention by Archives

CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments.

Description, purpose and use of records

Records made or received and used to support the general administrative business and operational activities of the Harassment Resolution Office.

Records include correspondence, legal advice, reports, financial transaction forms, conference materials, committee work material, workshops and presentations, meeting schedules, bookings, news clippings, equipment manuals, reference material, statistical compilations, log sheets, notes and working papers.

Records relating to the handling of particular harassment complaints have separate RRSDAs and are not covered by this schedule.

The subject files created by the predecessor office (the Harassment Policy Office) under the old Harassment Policy are scheduled under a one-time disposal schedule, RRSDA 1995-043.

Retention and filing guidelines

As a rule all files close at the end of the First Semester; exceptions are those that are open until a specific event occurs (eg. personnel file closes when employment is terminated) or until they become obsolete or superseded (eg. office forms). A file classification plan was adopted in July 1998, which provides detailed guidelines.


RRSDA is in force.

Approved by the University Archivist: 17 Jul 1998

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