SFU Records Retention Schedule and Disposal Authority (RRSDA)
Sports Information Office Files

Description | PIB | Authorities | Retentional rational | Rentention and filing guidelines | Status

RRSDA number


Record series

Sports Information Office Files

Office of Primary Responsibility (OPR)

Department of Athletics

Retention periods

Records Active retention (in office) Semi-active (records centre) Total retention Final disposition
Sports Information Office: CY + 4 years Nil CY + 4 years Selective Retention by Archives

CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments.

Description, purpose and use of records

Records made or received by the Sports Information Office in support of its operations and activities, including public relations and departmental promotion, recording of intercollegiate sport statistics and results, and liaision with intercollegiate athletics associations and other sports information offices.

Records include statistics, news releases, media guides, photographs, negatives, contact sheets, and videos.

Files are grouped chronologically by by team and athlete. Non-paper records are grouped by media (i.e. photographs and video).

Personal Information Bank (PIB)

This series is a Personal Information Bank; click here for PIB description.


These records are created, used, retained and managed in accordance with the following authorities:

Retention rationale

Retention period based on normal maximum duration of student athlete career (4 years).

Retention and filing guidelines

At the end of the total retention period and before the records are transferred to Archives, the Sports Information Officer culls and destroys the following documents: individual athlete statistics; single game and event statistics; and duplicate publications and publicity records.


RRSDA is in force.

Approved by the University Archivist: 24 Aug 1999

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