SFU Records Retention Schedule and Disposal Authority (RRSDA)
CCTV (Closed Circuit Television) Recordings

Description | PIB | Authorities | Retentional rational | Rentention and filing guidelines | Status

RRSDA number


Record series

CCTV (Closed Circuit Television) Recordings

Office of Primary Responsibility (OPR)

Campus Security Department

Retention periods

Records Active retention (in office) Semi-active (records centre) Total retention Final disposition
CCTV (Closed Circuit Television) Recordings - External Cameras 14 days Nil 14 days Destruction
CCTV (Closed Circuit Television) Recordings - Internal Cameras 7 days Nil 7 days Destruction

CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments.

Description, purpose and use of records

Records are digital recordings from all internal and external CCTV security cameras (fixed and movable) located throughout the Burnaby campus.

The CCTV security cameras serve a variety of purposes:

a. Provide visual information relating to the commission of criminal activity, thus increasing the possibility of apprehension and successful prosecution of perpetrators;

b. Create an increased sense of detection and apprehension by person(s) contemplating criminal activity, which serves as a potential deterrent to such behavior;

c. Provide a sense of reassurance to the public and reduce the fear of crime;

d. Provide real time information in the event of a natural disaster or other calamitous event;

e. Assist Campus Security in the provision of personal safety and security services;

f. Reduce the amount of time spent in an investigation; reduce losses experienced due to malicious damage; and minimize SFU's liability;

g. Allow for a more efficient deployment of human resources by reassigning Campus Security staff to areas of campus not monitored by cameras;

h. Monitor and manage traffic, road condition and weather related issues;

i. Assist Campus Security personnel in the dispatch of other emergency services, such as Fire and Ambulance; and

j. Assist in the investigation of Environmental Health & Safety complaints.

Records include raw digital footage. Footage of captured incidents may be copied and placed on incident reports as evidence in an investigation.

See also:

RRSDA 2009-001, Incident Reporting Records


These records are created, used, retained and managed in accordance with the following authorities:

Retention rationale

A total retention period of 14 days for external cameras and 7 days for internal cameras is a sufficient timeframe to allow for incidents to be reported to the Campus Security Department and relevant CCTV video images to be extracted and saved with incident reporting records if required.

Retention and filing guidelines


The system that records internal camera footage is currently set to continuously overwrite footage at the 7-day mark, while the system that records external camera footage is not set. Rather, once the external camera servers are full, information is continuously overwritten. This overwriting currently falls in the 14-day range. The system that records external camera footage can be set for a specific retention period, and it is recommended that this be done to standardize retention and disposal.


RRSDA is in force.

Approved by the University Archivist: 14 Aug 2009

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