Personal Information Banks (PIBs)
PIBs by Department

Please be advised the Directory of University Records is undergoing revisions. Some of the RRSDAs and PIBs may be out of date. Anticipated launch of the revised site is spring 2023. Please direct any questions to the Records Management Archivist smalmas@sfu.ca.

Click on an PIB title to view full description. Entries are added as PIBs are identified and scheduled.

Archives and Records Management Department

• Access and Privacy Advice and Subject Files
• Freedom of Information Request and Privacy Complaint Case Files
• Research Agreement (Private Records) Files

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Athletics and Recreation

• Consent/Release Forms
• Liability Waiver Forms
• Student Athlete Medical Records

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Beedie School of Business

• Canada Trust Distinguished Teaching Award Assessments

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Campus Safety and Security Services

• Impound Files
• Incident Reporting Records
• Parking Appeals
• Parking Management Records
• Patrol Reporting Records
• Photo Identification Card Records

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Centre for Accessible Learning

• Service Provider Records
• Special Arrangement Records
• Student Disability Case Files

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Creative Studio

• Digital photographs

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Department of Athletics

• Sports Information Office Files

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Faculty of Education

• Professional Development Program Student Files

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Financial Aid and Awards

• Canadian student loan records - case files
• Emergency Loan Forms and Correspondence
• Entrance Award Application Files
• External disbursement records - case files
• U.S. student loan and U.S. veteran's benefits records - case files

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Financial Services

• External Research Grants and Contracts Project Files

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Health and Counselling Services

• Patient/Client Files

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Human Resources

• Competition Files: Non-Academic Staff Appointments
• Grievance Case Files
• Pension Plan Registers
• Personnel Files: Non-Academic Employees (Continuing)
• Personnel Files: Non-Academic Employees (Non-Continuing)
• Position Re-evaluation Files
• Retirees Case Files
• Wellness and Recovery Case Files

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Human Rights Office

• Human Rights Consultation and Voluntary Informal Resolution Case Files
• Human Rights Investigation Case Files
• Human Rights Mediation Case Files

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Innovation Office

• Contracts
• Patent Files

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International Services for Students

• Exchange Student Case Files

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IT Services

• Telephone Extension Billing Reports

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Office of Research Ethics

• Faculty and Staff Ethics Application Case Files
• Student Ethics Application Case Files

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Office of the Dean of Graduate Studies

• Award administration files
• Transcript Request Records

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Office of the Vice-President, Legal Affairs

• Conflict Management Case Files
• Legal Affairs Advice
• Legal Case Files
• Provincial Ombudsperson Case Files

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Office of the Vice-President, Research

• Research Misconduct Case Files

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Research Accounting

• External Research Grants and Contracts Project Files

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Research Ethics Board

• Faculty and Staff Ethics Application Case Files
• Student Ethics Application Case Files

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Research Services

• External Research Grant Files
• Internal Research Grant Files
• Research Contract and Agreement Files
• Research Semester Research Grant Files
• Study Leave Research Grant Files

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Senate

• Faculty and Staff Ethics Application Case Files
• Student Discipline Records
• Student Ethics Application Case Files

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Student Accounts

• Collections Officer's Files
• Emergency Loan Forms and Correspondence
• Payroll Deduction Authorization Forms
• School Associate Tuition Waiver Certificates
• Staff and Dependent Tuition Fee Waivers
• Student Accounts Receivable - Semester End Final Reports
• T4A Forms and Registers
• Tuition Fee Certificates (T2202a forms)

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Student Services

• Canadian student loan records - case files
• Collections Officer's Files
• Emergency Loan Forms and Correspondence
• Entrance Award Application Files
• External disbursement records - case files
• Payroll Deduction Authorization Forms
• School Associate Tuition Waiver Certificates
• Staff and Dependent Tuition Fee Waivers
• Student Accounts Receivable - Semester End Final Reports
• Student Advising Records
• Student Discipline Records
• T4A Forms and Registers
• Transcript Request Records
• Tuition Fee Certificates (T2202a forms)
• U-Pass Student Transaction Records
• U.S. student loan and U.S. veteran's benefits records - case files
• Withdrawal under extenuating circumstances (WE) applications - undergraduates

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University Communications and Marketing

• People Files

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University Library

• Student Theses Files

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Last updated: February 14, 2022