Personal Information Banks (PIBs)
PIBs by Title

Please be advised the Directory of University Records is undergoing revisions. Some of the RRSDAs and PIBs may be out of date. Anticipated launch of the revised site is spring 2023. Please direct any questions to the Records Management Archivist smalmas@sfu.ca.

Click on an PIB title to view full description. Entries are added as PIBs are identified and scheduled.

– A –

• Access and Privacy Advice and Subject Files
• Appointment Books
• Award administration files

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– C –

• Canada Trust Distinguished Teaching Award Assessments
• Canadian student loan records - case files
• Collections Officer's Files
• Competition Files: Academic Appointments
• Competition Files: Non-Academic Staff Appointments
• Competition Files: Senior Administrative Appointments, including Senior APSA & Excluded Appointments
• Conflict Management Case Files
• Consent/Release Forms
• Contracts
• Criminal Record Checks

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– D –

• Digital photographs

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– E –

• Emergency Loan Forms and Correspondence
• Entrance Award Application Files
• Examination Papers and Course Assignments
• Exchange Student Case Files
• External disbursement records - case files
• External Research Grant Files
• External Research Grants and Contracts Project Files

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– F –

• Faculty and Staff Ethics Application Case Files
• Freedom of Information Request and Privacy Complaint Case Files

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– G –

• Grievance Case Files

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– H –

• Human Rights Consultation and Voluntary Informal Resolution Case Files
• Human Rights Investigation Case Files
• Human Rights Mediation Case Files

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– I –

• Impound Files
• Incident Reporting Records
• Instructor / Course Evaluations: Faculty
• Instructor / Course Evaluations: Teaching Support Staff Union (TSSU) Employees and Independent Contractors
• Internal Research Grant Files

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– L –

• Leave Application Files
• Legal Affairs Advice
• Legal Case Files
• Liability Waiver Forms

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– P –

• Parking Appeals
• Parking Management Records
• Patent Files
• Patient/Client Files
• Patrol Reporting Records
• Payroll Deduction Authorization Forms
• Pension Plan Registers
• People Files
• Personnel Files: Academic Employees (Continuing)
• Personnel Files: Academic Employees (Non-Continuing)
• Personnel Files: Non-Academic Employees (Continuing)
• Personnel Files: Non-Academic Employees (Non-Continuing)
• Personnel Files: Teaching Support Staff Union (TSSU) Employment Files
• Photo Identification Card Records
• Position Re-evaluation Files
• Professional Development Program Student Files
• Provincial Ombudsperson Case Files

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– R –

• Renewal, Tenure, Promotion and Salary Review Files
• Research Agreement (Private Records) Files
• Research Contract and Agreement Files
• Research Misconduct Case Files
• Research Semester Research Grant Files
• Retirees Case Files

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– S –

• Scholarship, Award and Bursary Application Files
• School Associate Tuition Waiver Certificates
• Service Provider Records
• Special Arrangement Records
• Sports Information Office Files
• Staff and Dependent Tuition Fee Waivers
• Student Accounts Receivable - Semester End Final Reports
• Student Advising Records
• Student Athlete Medical Records
• Student Disability Case Files
• Student Discipline Records
• Student Ethics Application Case Files
• Student Files - Graduates
• Student Files - Undergraduates
• Student Theses Files
• Study Leave Research Grant Files

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– T –

• T4A Forms and Registers
• Teaching Support Staff Union (TSSU) Work Performance Reports
• Telephone Extension Billing Reports
• Transcript Request Records
• Tuition Fee Certificates (T2202a forms)

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– U –

• U-Pass Student Transaction Records
• U.S. student loan and U.S. veteran's benefits records - case files
• Unsuccessful / Withdrawn Admissions Applications

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– W –

• Wellness and Recovery Case Files
• Withdrawal under extenuating circumstances (WE) applications - undergraduates

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Last updated: February 14, 2022