January 30, 2003 Meeting Summary

OPEN SESSION

A. Finance and Administration

  1. Donations: the Board approved terms of reference and accepted donations to new funds, and accepted donations to existing funds, as follows:
    MONTH NEW FUNDS EXISTING FUNDS
    November, 2002 $100 and $7500* $1,106,183
    December, 2002 $1,662 $870,661
    *SFU Foundation
  2. The Board received the year-to-date Financial Position Report as at November 30, 2002.
  3. The Board approved the new Policy R 20.05 – Non-Ionizing Radiation Safety, covering lasers and other forms of non-ionizing radiation used in teaching and research.
  4. The Board approved the Action Canada Affiliation Agreement between SFU and Action Canada. Action Canada is an autonomous organization jointly funded by the Federal Government and private sector donations to provide a program of leadership development and public policy study for Canada’s brightest emerging young leaders. It will utilize the Morris J. Wosk Centre for Dialogue for some of its core programming components.
  5. The Board approved the proposed Confidentiality Policy, I 10.10. The policy is a codification of existing practice to conform with Provincial standards.
  6. The Board discussed the Budget Consultation process and the Tuition Fees and Accessibility Reports that were commissioned by the Finance and Administration Committee in May 2002. The Board heard that that a 30% increase in tuition was needed to eliminate the projected deficit. As was the case with the tuition increase in 2002, 25% of the proposed tuition increase would be directed to the Scholarships, Awards and Bursaries Budget, increasing its base budget by $3.3m. With respect to the tuition fees and accessibility reports, the Board heard that the three studies conducted indicate along several lines of evidence that in general, the 2002 tuition increase did not impair access. Ongoing monitoring of access measures will continue.

B. Academic Operations

  1. The Board approved the proposal for a Minor in Gender Studies in the Department of Women’s Studies, and the dissolution of the SFU-UBC Centre for the Study of Government and Business. The Board received information that Senate approved undergraduate curriculum revisions in the Faculties of Arts, Science, Education and Applied Sciences, and graduate curriculum revisions in Applied Sciences, Arts, Education and Science.

C. Employee Relations

  1. The Board approved the revised Renewal, Tenure and Promotion policies, A 11.01 – A 11.06. The policies are effective March 1, 2003.
  2. The Board approved a minor policy revision to A 12.01, Teaching Appointments.

D. Other

  1. The Board heard a report on the recent press coverage about academic dishonesty at SFU. The Board was assured that the University has zero tolerance for academic dishonesty, and that it has procedures to guarantee fairness and due process. The issue was dealt with appropriately by the tribunal, and the investigation is proceeding according to established procedures.
  2. The Board heard that the Lohn Foundation had made two very significant donations to SFU. The first is an endowed gift of $500,000 to establish the Lohn Foundation Entrance Awards, which will create five annual awards of $5000 to be awarded on the basis of financial need, satisfactory grades, and demonstrated community involvement. The second gift is a $500,000 donation to support a Simon Fraser University Leading Edge Endowment Chair. The Leading Edge chairs are awarded on a competitive basis and require demonstrated support from the private sector in order to qualify for matching funds from the Province. The program is designed to attract the finest teachers and researchers to BC universities.
  3. The Board heard a report on the progress of the SFU Surrey Long-Term Planning Committee. The committee’s focus was to develop recommendations in the areas of academic programming, campus development, and pedagogy. A discussion paper that addresses the long-term shape of the curriculum and campus has been widely circulated, and extensive consultations will be held during February to get reaction to the discussion paper. Once the consultation process is complete, a final report with set of recommendations will be presented to Senate for approval in May.
  4. The Board heard that the Federal Government has renewed its commitment to fund the indirect costs of research for at least another year, increasing the amount from $4.4m to $6m.
  5. The Board heard that SFU has received notification of the first competition for Leading Edge Chairs, and will be submitting three letters of intent for chairs, including one in Early Childhood Education, and a joint chair with another institution.
  6. The Board heard that the Audit Committee met in December and discussed the SIMS implementation and IT security at the University. The University’s audit plan was also reviewed.
  7. The Board heard that the next meeting of the Association of University Research Parks, of which Discovery Parks Inc. is a member, will be held in Vancouver. SFU is a founding member of Discovery Parks. BC universities lead North America in technology transfer.
  8. The Board heard that Martin Dvorak, an engineering science graduate from SFU, has won an NSERC silver medal. SFU has won the award in three of the last four years, an unprecedented rate of success and a measure of the quality of the University’s faculty members and graduate students.
CLOSED SESSION

A. Finance and Administration

  1. The Board approved a three-year extension to the Janitorial Service Contract with Sodexho.

B. Academic Operations

  1. Faculty Appointments

    The following academic appointments were approved and have been accepted:

    Dr. Cindy Patton Associate Professor with tenure Sociology/Anthropology and Women’s Studies 01/05/03
    Dr. Rodney Vaughan Professor with tenure Engineering Science 01/04/03
  2. Administrative Appointments
    There were no administrative appointments to report
  3. Other
    The Board approved the awarding of the status of Professor Emeritus to Dr. Phil Hobler, Archaeology

C. Other

  1. The Board hear that because of technical complixities, the planned U-Pass implementation date has been moved from May to September 2003.

Confidential Session

  1. The Board re-elected Brandt C. Louie to the position of Board Chair for the calendar year 2003.
  2. The Board elected John L. Cowperthwaite to the position of Deputy Board Chair for the calendar year 2003.


The next Board of Governors Meeting will be held at 3 p.m. in Room 126 of the Halpern Centre, Burnaby Mountain Campus, on April 3, 2003.

Simon Fraser University is consistently ranked among Canada's top comprehensive universities and is one of the top 50 universities in the world under 50 years old. Guided by a vision to be Canada's leading engaged university, SFU engages actively with the community in its research and teaching across three campuses in Vancouver, Burnaby and Surrey.