March 26, 2009 Meeting Summary

Board Members present:  M. Francis, Chair, B. Louie, Chancellor;
M. Stevenson, President; N. Bocking; L. Brown-Ganzert; P. Dhillon;
B. Elton; K. Harding; N. McKinstry; J. McPhee; D. Pekarsky; P. Percival;
B. Taylor; J. Zaichkowsky

Regrets:  A. Barton

OPEN SESSION

A. Finance and Administration

  1. Fundraising Progress Reports: The Board noted year-to-date progress reports as follows:

    Month

    Fundraising Progress Report
    For Information
    2008/2009 Year to Date

    To January 31, 2009

    $8,881,056

    To February 28, 2009

    $9,584,755

  2. The Board approved the Terms of Reference for the:

  • The Randy Sitter Annual Graduate Scholarship in Statistics & Actuarial Sciences;
  • Ted and Emily McWhinney Endowment Fund. 
  1. The Board authorized SFU to proceed with an application for membership in Division II of the National Collegiate Athletics Association on June 1, 2009.

  2. The Board approved the appointment of Michael R. Murphy as a Trustee of the Pension Plan for Academic Staff as a University representative, effective immediately for an indefinite term.

  3. The Board approved a new Policy GP 39: Working Alone or in Isolation, effective immediately.

  4. The Board approved a new Policy GP 40: Disability Accommodation, effective immediately.

  5. The Board approved the University's 2009/10 Operating Budget and Financial Plan, including tuition fees, Student Services and Recreation-Athletics fees, and Regalia fee for 2009/10 (click here to access the pdf documents).

  6. The Board noted the Financial Year-to-Date Position to February 28, 2009.

B. Academic Operations

  1. The Board received for information the External Review of the Cognitive Science program.

  2. The Board received for information the Report on Academic Operations at Fraser International College for the period September 2007 to August 2008.

  3. The 2007-2008 Centres and Institutes Report was received by the Board for information.

  4. The Board approved the Enrollment Plan for 2009/10, dated February 5, 2009.

  5. The Board approved 2009/10 domestic undergraduate admission targets and 2009/10 international undergraduate admission targets to each Faculty, by semester and basis of admission category.

  6. The Board approved the 2009/2010 Faculty Renewal Plan with a minor adjustment to permit the University to further expand the faculty complement by up to 5 full-time equivalent positions during the fiscal year should strategic opportunities arise.

  7. The Board approved new Academic Honesty and Student Conduct Policies, S.10.01, S.10.02, S.10.03, and S.10.04, which replace existing Policies T.10.01 - T.10.03, effective May 1, 2009.

  8. The Board approved a revision to Policy A.13.05, Search Committees for Deans, to include the Dean of Library Services/University Librarian, effective immediately.

  9. Other matters dealt with by Senate on February 2 and March 2, 2009 were noted.

C. Other
  1. The Board was informed that Paul Percival, faculty member, has been re-elected to the Board by acclamation to May 31, 2012.
  2. The Board congratulated Pat Hibbitts, Vice-President, Financial Services, on the successful defence of her doctoral dissertation.
  3. The President briefly mentioned the recent publicity surrounding the potential for Translink to develop gondola transportation to SFU Burnaby in the long term.
  4. The Board thanked Alison Watt for her service to Board on her retirement as Board Secretary and Director, University Secretariat.
  5. The Board received an update from the Vice-President, Research on research-related matters.
  6. The Board received a report from the Vice-President, Academic on planning and other matters.

CLOSED SESSION

A. Finance and Administration

  1. The Board received Enrollment and Financial information concerning Fraser International College.
  2. The Board received Fundraising progress reports for January and February 2009.
     
  3. The draft minutes of and report to the Investment Advisory Committee meeting of February 24, 2009 were received by the Board for information.
  4. The Board approved infrastructure grant requests.

B. Academic Operations

  1. Faculty Appointments

The following academic appointments were approved and have been accepted:

  1.  
    1. Dr. Erik Kjeang, Assistant Professor, Engineering Science, 1 Apr 09 - 31 Aug 13
    2. Dr. Blaize Reich, Business Administration, RBC Financial Professor in Technology & Innovation, 1 Apr 09 - 31 Mar 14
    3. Dr. Eldon Emberly, Physics, re-appointed Tier II Canada Research Chair in Materials & Structural Biology, 1 Sep 08 - 31 Aug 13
  1. Administrative Appointments

The following administrative appointments were appproved and have been accepted:

  1. Dr. Bruce Brandhorst, re-appointed Chair, Molecular Biology & Biochemistry,
    1 Sep 09 - 31 Aug 12
  2. Dr. David Mirhady, Chair, Humanities, 1 Sep 09 - 31 Aug 12
  1. Other

The Board approved:

  1.  
    1. The extension of a modified appointment in Computing Science, 1 Feb 10 - 31 Jan 11

C. Other

  1. The Board received an outline of an interim marketing strategy prepared for the Media, Communications, Government and Community Relations ad hoc Committee.  B. Elton, the Chair of the ad hoc committee noted that this brought to a close the current work of the committee.
  2. The Board received for information the President's Activity Report for January and February 2009.
  3. The Board approved the establishment of the new External Relations Committee of the Board, and the simultaneous disestablishment of the Advancement Advisory Committee and the Media, Communications, Government and Community Relations ad hoc Committee.  The Board approved a motion of thanks to the two external members who had provided considerable assistance to that Committee.
  4. The Board approved minor revisions in the membership of the Audit and Executive Committees.
  5. The Board recognized the service of outgoing Finance and Administration Committee Chair, Daniel Pekarsky.
  6. Other matters were discussed.

CONFIDENTIAL SESSION

  1. The Board approved that Professor Judith Osborne should have the role of University Secretary added to her responsibilities effective May 1, 2009.
  2. The Board approved a motion that the Presidential Search Committee be charged with recommending to the Board of Governors not later than January 31, 2010, one or more individuals who would excel at leading SFU as its next President.

The next Board of Governors Meeting will be held at 8:00 a.m. on Thursday, May 28, 2009, in Room 126 of the Halpern Centre, SFU Burnaby.

Simon Fraser University is consistently ranked among Canada's top comprehensive universities and is one of the top 50 universities in the world under 50 years old. Guided by a vision to be Canada's leading engaged university, SFU engages actively with the community in its research and teaching across three campuses in Vancouver, Burnaby and Surrey.