This page preserves the text of the "What's the Process?" page of the WebCT Replacement Project website as it was on February 5, 2013.

What's the process?

During the initial phase of the project, the project team set out to define the requirements for the learning technology solutions that would replace WebCT by consulting broadly across SFU's numerous communities and constituencies – students, faculty, teaching assistants, sessional instructors, teaching and learning staff, academic advisors, administrative leaders, support staff, and more.

A request for proposals incorporating the results of the consultation process was issued on May 31, 2012, with a submission deadline of June 28, 2012. The proposals were reviewed by an evaluation committee, and qualified candidate systems were test-driven by faculty, staff, and student volunteers in July and August.

The evaluation committee then recommended a preferred candidate – the Canvas learning management system developed by Instructure – to the Executive Steering Committee. The steering committee presented a recommendation to the Learning and Teaching Coordinating Committee, and this committee recommended the solution to SFU's IT Strategies Committee for a decision. The university's Board of Governors was informed of the selection on September 27, and Jon Driver, Vice-President, Academic, announced the decision publicly on October 1, 2012.

Once Canvas was chosen, the project team began preparing an implementation plan. Eight courses were selected for a pilot project that began in January 2013. Additional courses will be added to the pilot project in May 2013, and in September 2013 the large-scale delivery of courses Canvas will begin. The migration process is expected to be largely complete by spring 2014.

SFU will continue to provide internal support for courses that already use WebCT during the migration period.

The chart below outlines the project phases.

  Phase 1 Evaluation (September 2011 – May 2012)
  Define initial scope
  Consult with instructors, students, and staff
  Consolidate requirements
  Prepare cost estimates

  Phase 2 Selection and implementation planning (June 2012 – November 2012)
  Issue request for proposals to replace WebCT LMS (May 31)
  Test instances of short-listed applications
  Publicly announce choice of new LMS (Canvas) (October 1)
  Purchase application(s) and services
  Plan implementation phase

  Phase 3 Implementation (December 2012 – January 2014)
  Carry out pilot project in Canvas with eight courses (Spring 2013)
  Launch Canvas support website (Spring 2013)
  Make Canvas course request forms available to all instructors (March 1, 2013)
  Begin instructor orientation (demonstrations and training) (March 2013)
  Expand pilot project to include additional courses (Summer 2013)
  Begin development of Canvas courses for fall semester (July 2013)
  Begin large-scale delivery of courses in Canvas (Fall 2013)
  Complete data conversion of all WebCT courses to Canvas (Spring 2014)

   Retire WebCT at SFU (December 2013)