Direct Purchases and Agreements
- Direct purchases are permitted for the procurement of goods and services at SFU provided they meet the following criteria:
- Purchases under $10,000 (CDN, including all freight and taxes)
- Purchases do not include:
- Capital assets, including furniture and computers;
- International goods that requires customs compliance over $2,500 (CDN, including all freight and taxes) ;
- Dangerous goods (requires special permits);
- Intellectual property/assets;
- When vendor requires a PO/contract.
When making direct purchases:
- You may not purchase computers, furniture, or other capital assets as a direct purchase and submit a travel and expense claim for reimbursement;
- You may not use a CCard to purchase computers;
- You may not use a CCard for Research Accounting purchases;
- You may not split an order into multiple small orders to avoid the $10,000 limit;
- You may not make an unauthorized purchase and then ask Procurement Services to create the appropriate documents after-the-fact;
For low-value self-service contracts, the following requirements include:
- Not to be used to hire temporary employees;
- Not to be used to create intellectual assets;
- The user is responsible for the clarity of the information, including the deliverables and financial terms;
- The user must verify contractor's insurance, WCB status, and withholding tax status.
- All contract documents must have two signed original copies:
- One fully executed copy retained by SFU;
- One fully executed copy retained by Contractor;
- Send a copy of the fully executed agreement to Procurement.
How to make a direct purchase
If your purchase meets the criteria as noted above you may make a direct purchase through the following means:
Goods options:
- Use your CCard.(Fund 11 or 13 purchases only. CCard use is not permitted for Research purchases.) (Need a CCard? Find out how to get one...)
- Have the vendor invoice Payment Services directly.
- Pay with personal funds, and submit an expense claim using the Business and Travel Expense form.
Services options:
- Complete the Short Form Services Agreement (SFSA) and Employment Relationship Checklist, and email both documents to Procurement Services - procurement@sfu.ca
- Have the vendor invoice Payment Services directly.
Employment Relationship Checklist