Report VIEWERS
Access to the results of the Course Experience Survey was limited to instructors from Summer 2020 to Summer 2022, and Course Experience Surveys did not run during the Spring of 2020. As a result, departments do not have access to course reports through the course survey portal for the period of Spring 2020 - Summer 2022.
Beginning in Fall 2022, Departments/Schools and Faculties have report access for Fall 2022 onward.
Who gets to view CES reports?
Following SFU's Data Security Standard, CES reports are available to employees with a need to access this information to fulfill their role responsibilities at the university.
In addition to instructor use, CES reports are typically needed within Departments and Schools by Managers of Academic and Administrative Services, Program Assistants, Chairs, Directors, and their Associates. Deans, Associate Deans, and administrative staff in faculties will likely also require access. Here are some examples of who can access these reports and why.
Who gets to assign Report Viewers?
Managers of Academic and Administrative Services will have the ability to assign report viewers for their Department/School and associated Faculty through their CE Survey Portal and receive further instruction from the CE Survey team via email.
Data Privacy and Security
Please note that assigning access means giving someone the ability to log into the CE Survey portal and view/download reports for each course in a specific subject area. Some units may want to restrict access and just have one or two people log in and download reports to disseminate. CE survey data is considered sensitive and as such, report viewers should follow the best practices set by SFU’s Privacy Office when handling this information.
The CE Survey team recommends that each report viewer logs in and views reports within the CE Survey portal rather than downloading them or saving them to individual computers. If your department/school has established secure data storage procedures then it may be appropriate to download and disseminate reports yourself.
Please note that adding or failing to remove a report viewer that should not have access is a privacy breach.
How to assign Report Viewers
We have put together this Report Viewer Set up Guide to help Managers of Academics and Administrative Services successfuly assign and publish report viewers.
What types of CES reports are Available?
Currently, there are two types of reports available in pdf format, the instructor report and the course report. Instructors automatically have their report access managed by the CES Team. Access to Course Reports is managed by Managers of Academic and Administrative Services in Departments and Schools across SFU. The Course Report includes student responses to each core and discipline question aggregated as means and standard deviations. The Course Report also includes response counts, frequencies, and student comments. The CES Team is currently developing dynamic reporting where viewers can interact with larger department and faculty level data sets.
When will Report Viewers get access to this term's CES response reports?
Reports will be available to departments for viewing at the end of the semester after the final grade release deadline.
If you need reports from before Fall 2020, they can be requested by emailing cesurvey@sfu.ca with the course name, instructor name, and term.