Travel and Research Awards

The Graduate International Research Travel Award provides support to master's and PhD students who must travel in order to undertake research for their degree requirements. Effective Fall 2015, the award is valued to a maximum of $6,500 and is tenable only in the term in which the travel is occurring.

Interested applicants should read the Terms of Reference to ensure they are eligible.

For GIRTA applications: Eligible students apply using the Graduate Award, Application, and Adjudication System (GA3) and submit all required documentation to their department of enrollment; Departments should advertise their own deadlines for receiving applications. Students should be aware that not all departments hold competitions for this award.

For Fall 2015 onwards: Paper applications are no longer accepted for applications starting in Fall 2015. GIRTA applications can only be done via the new online award system. Departments can advertise their own deadlines for receiving applications. Students should be aware that not all departments hold competitions for this award.

Departments: the funds for the Graduate International Research Award comes out of your BASS/TFA (Annual Funding Allocation). Departments should send their recommendations to the Graduate Studies Office in the same annual cycles as the GF, SGES and TMRA. Annual Cycles are in Spring (for fall payments), Fall (for spring payments) and Spring (for summer payments).

Terms of Reference

This scholarship is awarded to graduate students who must travel to undertake research required for their program of study.

  1. The Graduate [International] Research Travel Award is valued up to a maximum of $6,500 (effective in Fall 2015) and is tenable in the Summer, Fall or Spring term. The duration of the research trip, funded by this award, must be a minimum of one month to a maximum of four consecutive months. The award value may be prorated depending on the duration of the research trip and its location.
  2. To be eligible to hold this award, a student must be registered as a full-time, regular (not “on-leave” or “part-time”) student in good standing in a master’s or doctoral program in the term in which the award is held.
  3. Master’s students must be intending to complete a project or thesis that will be deposited in the SFU Library/Summit and hold the award within two years of beginning their degree program.
    Doctoral students must hold the award within three years of beginning their degree program.
    These times may be extended for students who have taken approved ‘on-leave’ semesters for medical or maternity reasons.
  4. The following categories of activity are typical of those that will be supported:
    1. research where travel to informants is necessary (e.g. ethnographic research);
    2. research that requires travel to natural phenomena (e.g. species, ecosystems, landforms);
    3. research where travel to cultural phenomena (e.g. archives, artifacts) is necessary;
    4. research that requires the student to use facilities not available in Western Canada or the Northwestern USA (e.g. scientific equipment; reference collections).
  5. The following categories of activities will not be supported:
    1. instructional activity (courses, field schools, training programs);
    2. research to be conducted in Northern Canada, the Northwest Territories or the Yukon. Funding for research projects in the North is available through the federally funded Northern Studies Training Program (NSTP) and through NSERC.
    3. conferences, seminars, working groups, etc.;
    4. travel to paid employment (co-op terms, internships, research assistantships, etc.).
  6. Students are eligible to hold no more than one Graduate [International] Research Travel Award during their degree program.
  7. Recipients of a Graduate Research Travel Award may accept other scholarship support from external sources and/or from awards administered by SFU with the exception of the Michael Smith Foreign Travel Supplement. Students cannot hold the MSFSS and GIRTA during the same travel period.
  8. Application is made on the Graduate Award, Application, and Adjudication System (GA3) and must be accompanied by:
    1. a current, unofficial SFU transcript AND a copy of the transcript from the institution from which the applicant obtained their most recent degree;
    2. a list of scholarly contributions (publications, conference papers, etc.) and graduate awards received;
    3. a statement of the research to be conducted, including description of research, relevance, contribution to the student’s development as a researcher, and justification for travel (maximum two pages);
    4. a letter of support from the senior supervisor, indicating the relevance of travel to the research and confirming that they do not hold a research grant that could support the travel;
    5. completion of the one-page budget summary form, including dates of travel, travel costs, accommodation, and living expenses. (It is not necessary for these costs to equal or exceed the value of the award.)
  9. The completed application and all supporting documentation is submitted to the applicant’s department of enrollment by the deadline specified by the department.

Revised: April 2015

Timing of Award and Accountability
This scholarship is intended to support students while working on their degree requirements. Therefore, recipients of the award do not need to account for travel expenses.

However, recipients must conform to the following requirements: 

  • Awards are available for travel that begins in either the fall, spring or summer semester. 
  • Students will be required to submit a short report of their activities to the Office of Graduate and Postdoctoral Studies after the travel has been completed. Failure to do so will result in a reduction of awards made to the student’s program in future. 
  • Awards will be disbursed through the SFU Student Account (SIMS) approximately two weeks before the travel date. Any indebtedness to the University will be subtracted from the award value.

At a Glance

Graduate [International] Research Travel Award

Amount: varies to max $6,500
Tenure: 1 semester

Reports from GIRTA recipients