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December 11, 2017

December Update for Graduate Students

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This monthly update is sent to SFU graduate students.  

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Awards Timelines 

Important Info on Awards
We recommend scanning ahead because it takes time to prepare award applications and send reference requests.

See our Spring Awards Timeline.

Bonus tip: Keep a running list of awards that you can apply for in your personal calendar. Even if you've missed this year's deadline, it will probably come up again next year and then you'll have more time to get your application in.

Fall 2017 Fellowships RoundupA list of external doctoral and postdoctoral fellowships

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SFU Awards

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Tri-Council Awards

Tri-Council Award Holder Resources page
Visit the Award Holder Resources page on the Scholarships and Awards section of our website to find out what happens to your award (CIHR, NSERC, or SSHRC) if you need to defer, interrupt, withdraw, or take a leave from your graduate program.

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External Awards

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External Awards With No Deadline

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Recognition Awards

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Student Jobs

Student Jobs Roundup
We track on-campus student job postings and collect them in a continually-updated blog post. The Spring 2018 Jobs Roundup is now available on our blog and will be updated until the end of January. Many student jobs come up with very short notice, so we only have enough time to post them to the graduate students' facebook group.  

SFU Temp Pool and Student Temp Pool
SFU's Temp Pool and Student Temp Pool provide employment opportunities for SFU students. See also all SFU job postings, updated every Tuesday and Thursday.

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Jobs Roundup

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Mitacs Opportunities

Mitacs Accelerate Paid Internships
You can set up your own internship, paid at $10–15k per term. (Recording of info session available.)

If you have any questions, please email Allison Brennan at Allison is also available to meet you and your supervisor at any of SFU's campuses.

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Volunteering Roundup

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APEX Workshops

The APEX 4-Part Workshop Series is designed for advanced degree holders looking for structure and support in building their professional development plans. It will help you expand your professional network, build confidence, and translate your knowledge, skills and abilities to various audiences. 

Look out for Spring 2018 workshop dates on myInvolvement and in the Just-in-Time Calendar.

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Mitacs Events

Mitacs Business Development Specialist for SFU
Dr. Allison Brennan
 is working exclusively with SFU faculty, students, and staff on all Mitacs internships and fellowships. She's available to you and your supervisor by appointment, Tuesday through Friday, and she's able to travel to all three campuses. Email to set up an appointment.

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Teaching and Learning Centre Programs

22nd Annual Spring TA/TM Day: The Teaching Orientation Program, January 5
TA/TM Day is SFU's most comprehensive orientation event for new and veteran teaching assistants, tutor-markers and sessional instructors. Get information and advice from experienced TAs and other members of SFU's academic community.

Instructional Skills Workshop, Feb 14–16 (during Reading Week)
For instructors, staff and graduate students in an instructional role who wish to strengthen their teaching skills. Internationally recognized as a forum for peer-based instructional development, the Instructional Skills Workshop is designed to strengthen novice to expert instructors' skills through intensive, yet practical, exercises in learning-centred teaching.

Decolonizing Teaching: An Integrated Seminar Series and Grants Program, February to June 2018
In the last two years, the Institute for the Study of Teaching and Learning in the Disciplines (ISTLD) has received an increasing number of applications to its Teaching and Learning Development Grants program for projects that incorporate Indigenous topics, issues, perspectives or ways of knowing into SFU courses. This pilot offering is a response to this trend and the caution from SFU’s Aboriginal community: “Nothing about us, without us". Register by December 15.

Breath Power, Posture and Pauses, February 22
This two-hour workshop for instructors, staff members and graduate students in instructional roles will introduce techniques to increase your confidence, vocal power and ability to communicate in a relaxed way. The session will be facilitated by TLC voice specialist Sanders Whiting, who draws on his extensive background in music, theatre and education.

Your Teaching Dossier/Portfolio: A S.M.A.R.T. Approach for SFU Faculty, February 23, March 9 & 23
A teaching dossier or portfolio is required by policy for faculty members seeking promotion at SFU. This three-part series will help you to prepare your own dossier or portfolio. As outlined below, we will discuss the rationale for teaching dossiers/portfolios, examine a generic model, develop a Philosophy of Teaching statement, learn to document teaching activities, engage in peer review of the results, and more. Register by February 9.

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Research Commons

The Research Commons is located on the 7th floor of W.A.C. Bennett Library and is exclusively accessible to graduate students, faculty, and postdoctoral fellows by punch code. The space is currently equipped with wireless access, workstations, bookable group rooms, and areas for discussion and relaxation. The access code to the Research Commons will change periodically.

The Research Commons offers a multitude of free workshops specific to graduate students and postdoctoral fellows throughout the term. Upcoming workshop themes include Digital Humanities, EAL/ESL, Learning, Research Data Management, Programming and Software, Scholarly Communication, Writing, and Thesis.

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Miscellaneous Programs

New & Young Worker Health & Safety Orientations
The New & Young Worker Health & Safety Orientation is a mandatory workshop for all new employees hired to perform work at SFU. This includes TAs, TMs, RAs, postdocs, and event staff. Topics such as hazard and incident reporting, roles & responsibilities, worker rights, health & safety committees, emergency response, working alone and workplace bullying & harassment will be covered. Online version available.

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Major SFU Events

Bah Humbug! An Eastside Christmas Carol, December 7-16
SFU Woodward's Holiday tradition comes back to the stage! Featuring over 30 live music numbers, Bah Humbug! is directed by Jessie Award-winner James Fagan Tait, starring celebrated blues musician Jim Byrnes alongside a fabulous cast of actors, musicians and storytellers.
There is an exclusive discount for the SFU Community, available on their Eventbrite page. Enter discount code: SFUBH2017

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Graduate Student Society News and Events

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Events on Campus

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Events Around Metro Vancouver

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Calls for Proposals/Participants

#BCTECH Summit 2018: Breakthrough in the Digital Age
The 3rd annual #BCTECH Summit is back on May 14 – 16, 2018, and SFU will once again be an Innovation Industry Partner for this event. It will bring together the entire innovation ecosystem, from major corporations and startups, to leading researchers and investors. Apply to showcase your research by December 14, 2017.

UBC "Tracing Erasure" Graduate Symposium on Art History, Visual Art and Theory
This symposium welcomes submissions from all periods of art history and related disciplines that explore acts of tracing as political, social, and artistic phenomena in both the public and personal spheres. The AHVA Graduate Symposium organizing committee invites proposals for twenty minute-long paper presentations. Current and recently graduated master of arts, master of fine arts, doctoral, and postdoctoral scholars are encouraged to submit an abstract of no more than 300 words and a one-page CV to by December 21, 2017.

"Inside Jokes: Feminist Perspectives on Humour and Laughter" Call for Papers
Submissions are welcome for this collection of writing working to break down the stereotype of the "humourless feminist". As a whole, this work seeks to sideline caricatures of the humourless feminist by promoting a vision of a diverse movement vibrant with innovative, generous, threatening, and, ultimately, triumphant laughter. Please send inquiries, abstracts, and proposals to Anna Frey ( The deadline for initial submission of abstracts in January 1, 2018.

13th Annual Industrial Conference on Data Mining
Submissions on a variety of topics as outlined on the conference website, are accepted in long or short form (up to 15 pages). Experts from different fields will present their applications and the results obtained by applying data mining. Newcomers in the field can get a fast introduction to Data Mining by taking the tutorial running in connection with the conference. The conference will take place July 11-15 in New York, USA and the deadline to submit is January 15, 2018.

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Student Resources

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In the News

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Contest Roundup

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Reading Roundup

Want More Academic Readings?
If you're planning a career in academia, you're eligible for a free subscription to University Affairs.

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Events for International Students

International Graduate Teaching Assistants Program 

This graduate seminar is specially designed for teaching assistants and graduate students who speak English as an additional language. The seminar helps students' academic communication and teaching skills. It is free for current students, and is available as a 3-session or 10-session program. Registration is required.

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International Services for Students

SFU International's Weekly Newsletter
All international students receive a weekly newsletter from International Services for Students.

International Student Advising
In addition to in-person advising in Vancouver and Surrey, International Services for Students is now offering in-person advising on Burnaby campus on Monday-Friday. 

You can also speak with an International Student Advisor by email to and by phone at 778-782-4232.

SFU ISS Resources
Handouts available to answer your questions: Resources for New Graduate Students and Medical Insurance – Frequently Asked Questions. See all of their Resources and Handouts.

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Resources and Information

US Travel Ban
SFU Student Services has a new website for students (and prospective students) affected by the US travel ban—includes travel advice. 

Islamophobia Hotline
Free confidential legal advice if you feel that you have been discriminated against, harassed, or faced violence because you are Muslim or are perceived to be Muslim.

EAL/ESL Support Services for Graduate Students 
If English is not your first language and you would like to improve your written and spoken proficiency, CELLTR has put together a roundup of free support services available at SFU.

End of Leniency Period for Electronic Travel Authorization (eTA)
As of November 10, 2016, unless otherwise exempted, all visa-exempt foreign nationals must have an eTA to fly to or transit through Canada.  If you require an eTA to enter Canada and you do not have one you will not be allowed to board your flight to Canada. See ISS Handout on the Electronic Travel Authorization.

Recommended Readings

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International Postdoctoral Fellows

Citizenship and Immigration Canada has a number of Permanent Resident (PR) programs for international graduates who wish to remain in Canada permanently. These programs include:

If you have any immigration related questions, please email Alina Roman, Postdoctoral Fellow Coordinator and Immigration Consultant at Alina is also available to meet you at SFU Burnaby campus.

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Events and Conferences

16th Annual Indigenous Graduate Student Symposium, UBC campus, March 3, 2018
The title of this year's symposium is "Walking In Two Worlds Occupying the Third Space: Indigenous Graduate Student Experience". Indigenous graduate students or graduate students whose research relates to Indigenous scholarship in any discipline or across disciplines are invited to submit a proposal for a conference paper, panel, roundtable, workshop, or creative expression. Apply to present by December 22, 2017.

Rising Up: A Graduate Students Conference on Indigenous Knowledge and Research in Indigenous Studies, University of Manitoba, March 9-10, 2018. Deadline for submission of abstracts is December 29.

Indigenous Graduate Student Travel Award
The Indigenous Graduate Travel Award provides financial support for Indigenous graduate students to present their research at academic conferences. Students can only apply for the Indigenous travel award once per academic year. Indigenous graduate students may apply for this fund before conferences to pay for their conference fees and /or travel costs in advance. Disbursements of up to $1000 each may be applied for in each academic year (starting September 1 of each year).

Do you have questions? Contact:

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Dates for Fall Semester

  • December 6-17 - Examination period. If you are a current TA and want to pay to extend your TSSU medical insurance for up to two terms, application forms are due by the end of the term.  (See also: All HR forms.)
  • December 15 - Deadline to apply on go.sfu for graduation in the June 2018 convocation ceremonies, if you are completing degree requirements in Fall 2017 term.
  • December 22 - Submission of all graduate degree requirements for 2017 Fall term (must be submitted by 12pm PST, see library submission deadline). Any Withdrawal under Extenuating circumstances (WE) requests received for the Fall 2017 term after this term will be considered as a retroactive WE.

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Dates for Spring Semester

See all the Dates and Deadlines for Fall 2017 and Spring 2018.

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