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No New Ethics Submissions from Nov 23, 2018 to Jan 2, 2019

October 02, 2018
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Planning to submit or renew your ethics application this term? Submit by 5PM on November 23, 2018 or you will need to wait until January 2, 2019

Research Ethics is in the process of migrating to a new Human Ethics online system. This new system will replace the current Ethics Database and will improve communication among units in Research Operations, improve self-service ability, and include the ability to track applications through the review process.

If you have started an ethics application in the current system, please ensure that you submit your application before November 23, 2018 at 5 pm. Any ethics applications that have not been submitted by this cut-off date and time cannot be reviewed and the principal investigator will be required to submit their application in the new Human Ethics online system after January 2, 2019.

Any ethics applications that were submitted on or before November 23, 2018 will be reviewed and processed to approval using the current Ethics Database.

Amendments and Annual Renewals
During the transition from the current Ethics Database to the new Human Ethics online system, you will be able to submit amendments to currently approved research ethics applications until November 23, 2018. These amendments must be submitted to dore@sfu.ca.

Annual Renewals should be submitted prior to November 23, 2018 using the link received in your renewal notification. 

Over the next year, Simon Fraser University will be rolling out a new set of web-based tools to speed up research grant submission, human ethics submission and review, animal care reviews and other related processes.

Changes you will see, starting in December 2018, will include:

  • Replacement of manual forms and workflows such as the ‘ORS Signature Sheet’;
  • Improved self-service, such as tracking your applications;
  • Dynamic forms that focus on only the appropriate information;
  • Sophisticated reporting capabilities that are also accessible at the Faculty and Department level.

SFU's Research Administration System will undergo a staged implementation beginning in December with the Human Ethics module. Subsequent modules will follow throughout 2019. 

To learn more, please visit the project’s website.

For information on timelines and what research ethics applications will and won’t be migrated over from the current Ethics Database to the New Human Ethics online system, please visit an Important Notice about Ethics Submissions.

If you have any questions, please contact Dina Shafey at dshafey@sfu.ca.

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