Last Updated: July 13, 2021

Faculty of Education COVID-19 Safety Plan

The Faculty of Education (FoE) Safety Plan is intended to support each program area and campus (Burnaby, Surrey and Vancouver) under the current SFU Return to Campus Status. The plan follows SFU Go-Forward Plan and is a living document. It will be updated as necessary.

All SFU employees are to remain working remotely, except for those delivering and supporting approved essential services, and priority on-campus research and instruction. Some exceptions to this may be considered in extenuating circumstances. Additional details regarding the specific protocols for each campus location (Burnaby, Surrey and Vancouver) are included in Appendix A. Meetings held outdoors or off-campus must still comply with the SFU Go-Forward Plan and follow the application procedures outlined in this document.

The term ‘workers’ refers to graduate students, as well as faculty and staff employed by SFU’s Faculty of Education. Currently, undergraduate students fall outside the scope of this document.

For approved classes, Course Safety Plans have been developed (see Appendix B). All students returning to in-person activities must complete the COVID-19 Awareness Training for Students in advance of any face-to-face (F2F) sessions.  

There are new protocols for confirmed COVID-19 cases. If you test positive for COVID-19, SFU requires you to:

  1. Notify your supervisor
  2. fill out a COVID-19 Absence Reporting Form and send it to rtwdm@sfu.ca
  3. Notify the COVID-19 Management Co-Chair, Laura Vajanto, by email: laura_vajanto@sfu.ca

Safety Protocols

Last Updated: May 27, 2021

First Level Protection (Elimination) Measures

  1. All employees must complete the daily self-assessment before entering their work space, whether they are required to work on campus or choose to work on campus. The link to B.C.’s COVID-19 self-assessment tool is: https://bc.thrive.health/. Supervisors should not ask the screening questions of employees or faculty members, because a person’s medical information is private. However, the supervisor must confirm that the employee or faculty member working on campus has completed the daily self-assessment. Confirmation can occur in-person, over a call, or via text or e-mail.
  2. All workers who have symptoms of COVID-19, have travelled outside of Canada in the last 14 days, or were identified as a close contact of a person with a confirmed case of COVID-19 must stay home or self-isolate in accordance with the guidance from the BC Centre for Disease Control.
  3. If you test positive for COVID-19, SFU requires you to:
    1. Notify your supervisor
    2. fill out a COVID-19 Absence Reporting Form and send it to rtwdm@sfu.ca
    3. Notify the COVID-19 Management Co-Chair, Laura Vajanto, by email: laura_vajanto@sfu.ca
  4. All workers who are able to work remotely are encouraged to do so until further notice.
  5. Anyone seeking campus access (including those previously granted permission) and Program Areas that need to enter the office must communicate with the Dean’s Office to ensure compliance with workplace occupancy limits and to support the development of subsequent Activity Safety Plans if applicable.
  6. Only a limited number of workers who are providing essential and some limited services should be working in-person. When work cannot be performed remotely, supervisors need to consider creating staggered or alternating shifts to minimize the number of individuals in an area at any one time to reduce the risk of exposure. Supervisors of units that provide essential and approved services in person are responsible for submitting an Activity Safety Plan if applicable.
  7. Only visitors providing or assisting with a core service and/or those on invitation approved by the Dean’s Office are allowed at any FoE campus locations.
  8. All SFU employees working in-person must complete the SFU COVID-19 Awareness and Safe Return to Work Training and provide proof of completion to their supervisor. Please note that you may be asked at any time while on campus to present your certificate for review.
  9. Only essential academic in-person meetings with approval can take place on or off campus. Note that these may require an Activity Safety Plan completion. These gatherings should be limited to academic and administrative staff only.
  10. On-campus research activities that require on-campus resources and facilities, and have an approved Activity Safety Plan may be permitted. Minimal intervention in-person human participant research and low risk research fieldwork is permitted and also require an approved Activity Safety Plan. The Faculty of Education will continue to take direction from the VP Research and other senior leaders in terms of responding to research requests.
  11. To manage the flow of people in public spaces such as hallways and on stairs, the use of occupancy limitations and one-way systems will be put in place. No loitering in public spaces will be tolerated.
    1. All lunchrooms/kitchenettes have reduced occupancy. Employees are encouraged to minimize their time spent in these areas, avoid common property use when possible, and to wipe down surfaces and equipment after each use. Disinfectant sprays and paper towels will be provided on campus.
    2. Elevators, washrooms, and change rooms have strict occupancy limits.
    3. When exiting elevators, rooms and offices, if someone is in the hallway, allow them to pass before entering the hallway.
    4. For shared workspaces, meeting rooms and common areas, maximum occupancy limits shall be based upon SFU requirements and the principle that each person requires approximately 5 square meters of unencumbered floor space to maintain physical distance. Unencumbered space is floor space minus floor space used for equipment and furniture, and the workflow of activities is to ensure interactions between persons are minimized.

Second Level Protection (Engineering) Measures

  1. Unnecessary items that people can touch (e.g., magazines, informational brochures, booklets, etc.) will be removed from reception and common areas.
  2. Program Areas that have workers on campus must remove unnecessary items in their designated areas.
  3. Furniture (e.g., chairs, couches) that cannot be removed and stored will be blocked off from usage with appropriate signage.

Third Level Protection (Administrative) Measures

  1. Workers should maintain 2-meters of physical distancing in all areas of each campus, follow posted occupancy limits, and one-way traffic procedures. Upon exiting a work area or office, if someone is in the hallway, allow them to pass to maintain safe distancing.
  2. Workers should employ good hygiene practices: regular hand washing (or using alcohol-based hand sanitizer if a sink is not available), cleaning and disinfecting surfaces that are frequently touched, cover your coughs and sneezes.
  3. Sharing of surfaces, tools, equipment and machines is discouraged. Individual workers are responsible for cleaning frequently touched surfaces and shared workstations and equipment after each use. Disinfectant wipes and disinfectant sprays/paper towels will be provided.
  4. Common spaces will be cleaned by janitorial staff.

Fourth Level Protection (Personal Protective Equiment) Measures

  1. Masks are required to be worn in all indoor common areas on SFU campuses. Common areas include building entryways and atriums, hallways, stairwells, washrooms, study areas, coffee shops, dining halls, fitness facilities, libraries, health centres, student services areas, student residences and other high-traffic common areas where physical distancing cannot be maintained. In addition, masks are also required in classrooms and shared study, work and research spaces.
  2. While gloves are not recommended for most SFU employees, the SFU PPE guidelines state that they are recommended when cleaning and disinfecting frequently touched objects or surfaces.
  3. PPE will be ordered by the FoE Facilities Specialist; however, activity owners must report the use of PPE after each activity for restocking purposes.

Contact Information

Last Updated: May 27, 2021

As noted, the Faculty of Education COVID-19 Safety Plan is a living document that will be continuously updated over time as new information and direction from public health authorities becomes available.

If you have any questions or concerns, please contact:

Name

Title

Email

Debbie Wilson

Facilities Specialist

ed_facilities@sfu.ca

Leonard Thong

Coordinator, Strategic Enrolment, Space Planning & Operations

leonardt@sfu.ca

Kristin Matheson

Associate Director, Special Projects

educproj@sfu.ca

Karen Hansen

Director, Administration

educ_director_admin@sfu.ca

Jennifer Adams

Senior Director, Operations and Strategic Planning

jennifer_adams@sfu.ca

Employees should report safety concerns and hazards in their work areas to their supervisors. If not addressed, concerns can be escalated to the local safety committees and/or Environmental Health and Safety (EHS). All health & safety incidents, including accidents and near-misses, must be reported to EHS through the online web form.

Employees can raise common area COVID-19 specific safety concerns by emailing covid19_safety@sfu.ca. This email account is monitored by Safety & Risk Services.

Appendix A: Faculty of Education Campus Locations

Last Updated: May 27, 2021

The following Safety Plan only applies to the Faculty of Education physical office spaces located at the Burnaby, Surrey and Vancouver Campuses. SFU meetings held outdoors or off campus must still comply with the SFU's Go-Forward Plan and follow the application procedures outlined in this document.

The first level of protection is elimination which means limiting the number of people at the workplace and ensuring physical distancing whenever possible. All workers who are able to effectively work remotely are asked to continue to do so until further notice in consultation with their supervisors. Remote workers who need to enter the office must communicate with their supervisor, and supervisors must assess capacity limits in their area and plan accordingly.

Faculty/staff require approval from the Dean or designate to work on campus. The mandatory steps before returning to any on-campus work, research or instruction are as follows:

  1. Determine whether the work can continue to be performed remotely (see Returning to Campus During COVID-19 Recovery).
  2. Complete the COVID-19 Awareness and Safe Return to Work training module.
  3. Obtain supervisor permission prior to completing a proposal.

Supervisors of workers providing essential and pre-approved services are to arrange for staggered shifts (start/end times, alternating days, etc.) to minimize exposure when applicable and appropriate. For staff in shared work spaces, reorganizing the physical layout may be required (see Figures 1 to 3 for Burnaby campus examples).

Workers must report to a security desk checkpoint to display their ID before proceeding to a FoE building. Recommended building access points can be found here, or by downloading the SFU Snap App (click the 'Building Access Changes' button on the dashboard). Workers must maintain 2-meters of physical distancing and follow occupancy limits and traffic flow guidelines as posted.

Faculty/staff who require in-person support such as IT services can visit only if they have a pre-arranged appointment time with the department.* This is in order to maintain floor and room occupancy limits and minimize exposure.

Burnaby Campus

Based on the below maps of the FoE Burnaby campus, the spaces permitted for in-person use under the current plan, if approved for on-campus activities, have been identified as follows: Staff Lunch Room, Washrooms, Elevator, the Dean’s Office, Research Hub (individual research), and the Learning Hub (approved instruction). We advise that this building not be used by more than 50 people at a time until further notice. This includes staff, faculty, graduate students, etc.

Shared spaces, including washrooms, elevators and study areas will be addressed by Facilities Services. For remaining areas, please note the following:

In all common areas, to be overseen by the Dean’s Office:

  • All unnecessary tools and equipment should not be used. Where possible, these will be removed or marked accordingly.
  • Seating in common areas will be limited, and chairs removed or marked accordingly.
  • Hand sanitizer and wipes will be available at entry and exit points, as well as high touch areas.
  • Barriers and partitions will be installed where necessary based on submitted and approved Activity Safety Plans.
    • Plexi glass or raised cubicle partitions will be required if work spaces are unable to be distanced by 2 meters, and staggered attendance is not possible.
    • Plexi glass will be installed on front facing counters that interact with the public often.
  • Signage asking visitors to stand outside doors to wings and office areas until called in will be placed where necessary.
  • Where appropriate, lines will be placed on the ground to ensure those waiting are social distancing.
  • Directional flow of traffic signs will be placed on the floor where applicable. Where necessary, one-way traffic arrows will be placed to minimize potential close contact in narrow corridors. Signage posted to advise employees to keep right in major hallways will be in place.
  • Signage to encourage no loitering in hallways will also be in place.

In all individual work areas, to be addressed by Program Area Manager(s):

  • Working from home is encouraged whenever possible by all workers.
  • For approved Proposals, Activity Safety Plans may be required. Where possible, work spaces will be spaced out to ensure social distancing.
    • If 5 square meters of space (to ensure 2 meters of social distance) is not feasible, staggered work schedules will be implemented.
      • In cubicles and shared desk spaces, every other work station (at a minimum) will be blocked off with the appropriate signage.
      • PPE will be provided based on approved Activity Safety Plans.

Figures 1-3 are examples of potential layout options to ensure social distancing in individual work areas. Where applicable, directional arrows should be placed on the floor to direct traffic and ensure social distancing is maintained at all times.

Figure 1
Figure 2
Figure 3

In all shared meeting rooms, to be addressed by the Dean’s Office:

  • Refer to SFU Return to Campus Status. and SFU's Go-Forward Plan. for in-person meetings, events, ceremonies or programs guidelines..
  • Individually-packaged catered meals and single-use drinks are acceptable however open food buffets are not permitted. All garbage must be removed by participants after use. Use of self-service amenities such as beverage (coffee/tea) is prohibited.

The following table outlines the protocols for each common and shared space permitted for use under the current plan. As the total number of people in the building at one time must also be monitored, certain rooms and spaces will require approval and/or may not be available for booking at any given time.

Roles and Responsibilities

SFU’s contracted janitorial service provider has implemented a high touch point cleaning/disinfection initiative which involves the cleaning/disinfection of high touch point surfaces in public spaces, including elevator panels and buttons, washroom partitions, taps, flush handles, door handles and push bars, garbage lids, and blue phones. Department kitchens are cleaned and disinfected once per day.

Shared surfaces, equipment, and machines should be cleaned by area workers. For shared items or items received from other persons, clean as soon as receiving or before and after usage as per the Worker Code of Conduct which follows. The below tasks are to be completed by each identified party:

TASK DEAN'S OFFICE PROGRAM AREA NOTES
All employees must complete the daily self-assessment before entering their work space, whether they are required to work on campus or choose to work on campus. The link to B.C.’s COVID-19 self-assessment tool is: https://bc.thrive.health/.   y Supervisors should not ask the screening questions of employees or faculty members, because a person’s medical information is private. However, the supervisor must confirm that the employee or faculty member working on campus has completed the daily self-assessment. Confirmation can occur in-person, over a call, or via text or e-mail.
Ensure any in-person workers have completed the online COVID-19 Awareness and Safe Return to Work training module in Canvas.   y

Certificates of completion to be tracked and stored by managers.

Instructional staff should provide certificates of completion directly to Jennifer Adams (edsr_director@sfu.ca) for tracking and storage on behalf of the Dean.

Post signage outside and inside of each FoE approved for use common spaces and shared meeting rooms.   y   Signage will include the maximum number of occupants and any relevant procedures.
Remove any unnecessary tools and equipment (coffee makers, plates, utensils, magazines, etc.) in FoE approved for use common spaces and shared meeting rooms. y   Done in conjunction with signage posting.
Source and place appropriate cleaning materials and PPE in FoE approved for use common spaces and shared meeting rooms. y   Sanitation materials will be placed at the entry and exit points. Plexi glass has been installed in the Research Hub reception area.
Post signage outside and inside of each FoE approved for use program areas and individual work spaces.   y Signage includes directional traffic indicators, marking off non-usable desk spaces, seating, etc. See Appendix C for access to templates.
Remove any unnecessary tools and equipment in FoE approved for use program areas and individual work spaces.   y Overseen by manager in conjunction with signage if their Activity Proposal has been approved, before workers return to campus.
Prop open doors where possible and safe to do so in order to promote less contact of high tough surfaces.   y This should be done in conjunction with the opening and closing cleaning protocol as outlined in the following rows and will be activity/space dependent.
Identify and clean high touch surfaces and equipment in FoE approved for use program areas and individual work spaces.   y High touch surfaces are to be cleaned at the start and end of each shift, and after each use (see Appendix D for examples and templates). Shared or received items will be cleaned as soon as received.
Request cleaning supplies and PPE.   y Based on approved Activity Safety Plans, the Dean’s Office will procure cleaning supplies and provide them to the manager to allocated appropriately. If additional materials and/or PPE such as barriers or partitions are required, contact the Facilities Specialist (ed_facilities@sfu.ca).
Order cleaning supplies and PPE. y   The Facilities Specialist will work with the Budget Office to restock PPE based on the approved activities and usage rates.
Order deep cleaning. y   While the contract cleaners (BEST) are used for general cleaning services, Facilities Services can provide deep cleaning if there is a presumed or confirmed COVID-19 case in the area. If a presumed or confirmed case arises, the manager must notify the Facilities Specialist (ed_facilities@sfu.ca) ASAP who will initiate the appropriate protocols.

Enforcement

  y

If there is an identified issue or concern, the team should:

  1. Address or discuss the issue with the relevant member.
  2. Notify the Associate Director, supervisor or other as relevent for their awareness and to support enforcement going forward.
  3. If issue continues, report this to the Program Director and the Director, Administration. Depending on the nature of the issue, this may also be reported to the Senior Director for escalation to the Dean.
  4. If issue is still not resolved, consult with SFU's Environmental Health and Safety (EHS) Senior Director for discussion around contacting WorkSafeBC for further investigation.

Surrey and Vancouver Campuses

Drop-in hours have been suspended under H1. Please contact Jennifer Adams at edsr_director@sfu.ca if you require campus access. 

Faculty/staff require approval from the Dean or designate to work in person on or off campus. The mandatory steps before returning to any in-person work, research or instruction are as follows:

  1. Determine whether the work can continue to be performed remotely (see Returning to Campus During COVID-19 Recovery).
  2. Complete the COVID-19 Awareness and Safe Return to Work training module.
  3. Obtain supervisor permission prior to completing a proposal.
If approved, workers must report to a security desk checkpoint to display their ID before proceeding to a FoE building. Recommended building access points can be found here, or by downloading the SFU Snap App (click the 'Building Access Changes' button on the dashboard). Workers must maintain 2-meters of physical distancing and follow occupancy limits and traffic flow guidelines as posted.

Worker Code of Conduct

  • All employees will complete the SFU COVID-19 Awareness Training. The SFU Infectious Disease Exposure Control Plan is also available to all employees: https://www.sfu.ca/srs/work-research-safety/training.html. Certificates of completion must be forwarded to supervisors.
  • Any worker who has exhibited COVID-19 symptoms, has had close contact with somebody who has tested positive for COVID-19 or displaying symptoms, will not come to campus for 10 business days. Symptoms include fever, chills, new or worsening cough, shortness of breath, sore throat and new muscle aches or headache.
  • Any worker who has been directed to self-isolate, has been outside of Canada or lives in the same household as someone who is self-isolating will not come to campus for 14 days.
  • All employees will wipe down shared equipment after use.
  • Employees sharing workspaces will complete the posted cleaning schedule after each shift (see Appendix D for templates and signage).
  • All workers will practice good hygiene:
    • Wash your hands frequently for at least 20 seconds using soap and water. If a sink is not available, 60-90% alcohol-based hand rubs (hand sanitizer) can be used to clean hands if they are not visibly soiled. If they are visibly soiled, you can use an alcohol-based disposable hand wipe to remove the dirt and then use an alcohol-based hand rub.
    • Do not touch your face/eyes/mouth with unwashed hands.
    • When you sneeze or cough, cover your mouth and nose with a disposable tissue or the crease of your elbow, and then wash your hands.
    • Using hand sanitizer when entering the activity location.
  • All employees will eliminate hand-to-hand contact between individuals (handshakes, etc.).
  • All employees will follow posted safety guidelines and procedures, and adhere to occupancy limits.
  • All employees will practice social distancing (2-meters or 6 feet apart).
  • Workers are encouraged to eat their meals outdoors or in their personal office space.
    • No sharing of food and drinks between staff.
    • Food and drinks must not be left out.
    • Workers are encouraged to bring their own cutlery and dishes from home, use single-use (disposable) products such as condiments and stir sticks.
    • Employees must wipe down kitchen equipment after each use.
  • While one-way traffic will be implemented where possible: employees will keep right where two-way traffic is required; one-way doors or walkways can be ignored during an emergency.
  • All employees will limit the number of visitors to only essential personnel.
  • Meetings and other events will be held remotely where possible. . Only approved academic essential in-person meetings may be approved. For more information, see SFU’s Go-Forward Plan.
  • Masks are required to be worn in all indoor common areas on SFU campuses. Common areas include building entryways and atriums, hallways, stairwells, washrooms, study areas, coffee shops, dining halls, fitness facilities, libraries, health centres, student services areas, student residences and other high-traffic common areas where physical distancing cannot be maintained. In addition, masks are also required in classrooms and shared study, work and research spaces.
  • While gloves are not recommended for most SFU employees, the SFU PPE guidelines state that they are recommended when cleaning and disinfecting frequently touched objects or surfaces.
  • PPE will be ordered by the FoE Facilities Specialist; however, activity owners must report the use of PPE after each approved activity for restocking purposes.

Appendix B: Approved F2F Courses

Last Updated: March 30, 2021

Summer 2021 - Courses

Course Title Contact Email
EDUC 452 (D1) Environmental Education (Lower Mainland) David Zandvliet dbz@sfu.ca
EDUC 452 (D3) Environmental Education (Virtual Field School with ISS) David Zandvliet dbz@sfu.ca
EDUC 864 Research Designs in Education David Pimm
david_pimm@sfu.ca
EDUC 904/883 Fieldwork III and Capstone Project Margaret MacDonald margaret_macdonald@sfu.ca
EDUC 904 Fieldwork IV Michelle Pidgeon michelle_pidgeon@sfu.ca

Summer 2021 - Field Trips

Associated Course Title Instructor Contact
EDPR 525 Integrating Assessment, Planning and Practice David Barnum Celeste Hambleton
EDPR 527 Cultures, identités et communautés en classe de français Monica Tang Celeste Hambleton
EDPR 535 Holistic Approaches to Teaching and Learning Paula Rosehart Celeste Hambleton
EDPR 536 Reflections on Teaching and Learning Sarah Wong Celeste Hambleton
EDPR 536 Reflections on Teaching and Learning Jas Uppal Celeste Hambleton
EDPR 582 Advanced Field Studies in Collaborative Inquiry I Jas Uppal Celeste Hambleton
EDPR 585 Advanced Field Studies in Collaborative Inquiry David Barnum Celeste Hambleton
EDPR 586 Advanced Field Studies in Collaborative Inquiry I Jas Uppal Celeste Hambleton

Spring 2021

Course Title Contact Email
EDUC 401, 402, 403
Professional Development Program (PDP)
Paul Neufeld paul_neufeld@sfu.ca
EDUC 405 Teaching Semester – Professional Development Program (PDP) Paul Neufeld paul_neufeld@sfu.ca
EDUC 406 Supervised Observation and Teaching – Professional Qualification Program (PQP) Paul Neufeld paul_neufeld@sfu.ca
EDUC 800 Supervised Counselling Clinic II
Patricia Nitkin patricia_nitkin@sfu.ca
EDUC 802 Counselling Practicum II
Gillian Smith gds1@sfu.ca
EDUC 823 Curriculum and Instruction in an Individual Teaching Specialty
Peter Liljedahl
liljedahl@sfu.ca
EDUC 844 Issues in Mathematics Education David Pimm
david_pimm@sfu.ca
EDUC 878 Group Counselling Sharalyn Jordan sjordan@sfu.ca
EDUC 883 Comprehensive Exam David Zandvliet dbz@sfu.ca
EDUC 904 Fieldwork III David Zandvliet dbz@sfu.ca
EDUC 904 Fieldwork III David Pimm david_pimm@sfu.ca

Fall 2020

Course Title Contact Email
EDUC 403
Studies in Teaching and Learning —Professional Linking Program (PLP) Claude Dionne cdionne@sfu.ca
EDUC 405 Teaching Semester – Professional Development Program (PDP) Jen Barsky (D001, D004, D011, D013, D016) jeniferp@sfu.ca
Claude Dionne (D002, D009, D014, D015) cdionne@sfu.ca
Giovanna Malito (D003, D005, D006, D008) giovanna_malito@sfu.ca
Kavita Hoonjan (D007, D012) khoonjan@sfu.ca
EDUC 406 Supervised Observation and Teaching – Professional Qualification Program (PQP) Kavita Hoonjan (D002) khoonjan@sfu.ca
EDPR 527 Developing Learning Communities Sean Blenkinsop sblenkin@sfu.ca
EDUC 801 Counselling Practicum I Gillian Smith gds1@sfu.ca

Appendix C: Signage and Templates

Last Updated: September 13, 2020

While signage will be provided by the Facilities Specialist, based on approved Activity Safety Plans, if signage becomes damaged or missing, self-serve signage and templates are available for Program Areas and activity owners as follows.

Signage

Please visit www.sfu.ca/ancillaries/covid-signage-toolkit.html for access to signage and templates. Large scale items, quantities and decals can be ordered online here: www.orders.docsol.sfu.ca/safety/

Templates

Cleaning and disinfecting are a simple, effective, two-step process that is described below.

Step 1: Clean

  • Clean the surfaces of any dirt, debris or visible soiling. Use water and soap or any household cleaning product.

Step 2: Disinfect

  • If available, use a store-bought disinfectant. Disinfect the surfaces, following the instructions on the product label. If possible, wear gloves and open a window for fresh air.

Cleaning Schedule

* CleaningSchedule.docx
Cleaning Schedule Sample and Template

Cleaning Record

* CleaningRecord.docx
Cleaning Record Sample and Template