How to Apply (steps and important dates)

Register, and assemble your team by November 30, 2018.

Teams can have from 1 to 5 students (for exact team requirements, see the Rules). You can work by yourself, or you can find up to four other people to begin dreaming about your idea.

Make sure everyone on your team registers for the competition and reads and agrees to the terms of Confidentiality and Conditions of Participation before November 30, 2018.

Now it’s time to dream! What will you do? What community will you engage? Write things down and don’t worry how crazy they sound (the more you write, the more you can sift the good from the bad). You might want to look at step 2 to get some ideas for what you’ll have to submit.

Submit your idea. Have one person on your team fill out the idea submission form by Friday, November 30, 2018.

Has everyone registered? This is a good time to double check that everyone on your project team has registered individually and agreed to the terms of Confidentiality and Conditions of Participation. You can submit your idea before everyone registers, but everyone on your team must be registered by November 30, 2018 in order to be eligible to participate.

When you’re ready to submit, choose one person from your team to fill out the idea submission form with your team’s answers to these three questions:

  1. Briefly describe your idea, outline its goals, and describe  how it will utilize and/or increase student-community engagement in your target community.
  2. If successful, what outcomes and/or impacts will your target community realize by doing this project with you?
  3. What motivated your team to enter the SFU Student-Community Engagement Competition?

The deadline for idea submission is November 30, 2018!

Note: if your team submits more than one “version” of the same idea, we reserve the right to choose which one we will evaluate. And remember – your ability to stay organized will say something about how viable your project is, so please attend to your idea submission with the care it deserves!

Once the Step 2 deadline has passed, all idea submissions will be reviewed by an internal team of jurors. Those teams whose project ideas represent the most promise and the best spirit of this competition will be contacted in mid-December and invited to submit a detailed proposal (next step).

We will attempt to provide feedback to those teams who are not invited to continue on to Step 3, but due to the work required to evaluate all idea submissions, we cannot guarantee this. But that doesn’t mean that you shouldn’t keep trying to develop your idea! After all, we can’t accept every proposal (even if we might want to!) – don’t let us get in the way of doing something amazing in this world.

Submit a detailed proposal by January 14, 2019.

Now it’s time to get down to some work. Teams invited to submit detailed proposals will be provided with specific requirements at that time. It’s important that you convey your ideas clearly and that any plans you provide have been thought through well. And above all, your detailed proposal must reflect the intention and spirit of this competition!

You may want to start preparing this with your team well before your idea submission is evaluated. Consider the evaluation criteria for project selection, consider past finalists, and think about the kinds of things you’ll need (and need to know) to both implement your project and measure its impact.

When the Step 3 deadline has passed, detailed proposals will be reviewed and a set of finalists will be chosen for each of the three competitions: Surrey Central City, Burnaby, and Newcomer and Refugee Engagement.

Present your idea to a panel of judges. Date: TBD (early-to-mid-February)

Finalists will be invited to present their project to a panel of judges representing SFU faculty, SFU students, competition sponsors and community partners.

Whether you win an award or not, every SFU student on your team will qualify for credit on the SFU Co-Curricular Record. Taking an idea from dream to presentation takes a lot of work, and you deserve recognition for it.

And remember, whether you win or not, you will have begun to make connections with community partners and others who could help you develop your ideas even further.

“And now it's your turn – the time to answer the greatest challenge of our existence on this planet is now” ~ Leonardo DiCaprio

This is where the story of implementing your project begins, and we will be with you every step of the way to provide logistical support, connect you with faculty and community organizations if necessary, and to cheer you on as your biggest fans.

At this point in the process, it might be helpful to review the Confidentiality and Conditions of Participation terms that you and your teammates agreed to.

An important part of your project is the story of it – how it goes, who you impact, why. If you win an award, you may be asked to provide photos or reports on your successes. A huge part of having impact in the world is ensuring that the world knows about it.

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