Guidelines for Preparation of PhD Theses and MA Theses

What follows is a list of student responsibilities in preparation for the thesis defence.

The "Approval of Examining Committee" form with attached abstract and c/v of external examiner must be approved and sent to the Assistant Director - Graduate Studies in the Office of the Registrar no less than one month prior to the proposed Examination Date. For Ph.D. students the exam date must be no less than 2 months from date of recommendation of examining committee.


All of this information should be given to the Graduate Chair in writing.
The student should meet with the senior supervisor and agree on the date and time for the defence. This must be done AT LEAST 6 weeks before the defence for M.A. students and 8 weeks before defence for Ph.D candidates. Be sure to leave enough time between the defence date and the deadline for submitting corrected thesis to the library.

The senior supervisor determines who the external will be, contacts her/him to set time and day of defence and obtains biographical information (date and institutions where degrees obtained, current rank, research area, and most recent publications for M.A. thesis examiner and full c.v. for Ph.D. examiner).

PREPARATION OF THESIS - Regulations and Guidelines
This publication is available on the web

ABSTRACT: Please ensure the abstract is approved by the senior supervisor before it is submitted to the Graduate Chair. The abstract must be in the approved format and must accompany the thesis.

COPIES OF THESIS: Copies of the thesis can be generated through Computing Services and can be photocopied in Central Duplicating.

DISTRIBUTION OF THESIS TO COMMITTEE: For MA's, the completed thesis must be distributed to the members of the Examining Committee no later than 2 weeks before the exam date. For Ph.D.'s the completed thesis must be distributed to members of the Examining Committee no later than 6 weeks before the exam date. Please note: The Graduate Secretary requires a copy of the completed thesis. The Department will pay for courier service. The thesis should not be sent to the external examiner until the Examining Committee has been approved.

Once the thesis has been examined and revised, the Department requires the original plus two copies of the thesis (one for the department and 2 for the Library). Students are required to pay for photocopying and binding the thesis.