Request to Return-to-Work – ADMINISTRATIVE FUNCTIONS

Guideline - please read this guideline to fill out the form

To resume essential administrative functions (in any type of workspace), completion of this webform is mandatory.

The information collected via this webform will be sent to your Department Chair or School Director for review and approval.  As per below, you will also need to submit your WorkSafeBC COVID-19 Safety Plan, and copies of all COVID-19 Awareness and Safe Return to Work Training Certificates for the personnel identified in this return-to-work webform application.

Once approved at the Department level or School level, your Department Chair or School Director will be sent directions to submit the information collected in this webform, along with the relevant COVID-19 Safety Plan and training certificate(s), to the Dean for approval.

Key principles and guidelines that should be considered during this application procedure:

  • If you are feeling unwell in any way, you must stay home.
  • All work that can continue to be done remotely should continue to be done remotely.
  • It is not mandatory to return to work and employees should not be pressured to do so. Additionally, accommodations for high-risk personnel, e.g., due to age, underlying health condition, must be made.
  • All employees, including faculty members, must complete a daily self-assessment before entering their workspace, whether they are required to work on campus or choose to work on campus. The link to B.C.’s COVID-19 self-assessment tool is here: https://bc.thrive.health/.  The Faculty of Environment has been providing hard copies of a SFU FENV COVID-19 Self-Assessment Check List (to be posted at the entrance to each work space) and the SFU FENV COVID-19 Self-Assessment Check List Sign-in Sheet (records retained within each work space) with every approved return-to-work application – we are continuing to provide these documents as a back-up to the BC COVID-19 App.
  • Maximum occupancy signage must be posted at the entrance to your workspace(s) (you will be e-mailed the appropriate signage with your return-to-work request approval).  Maximum Occupancy information for all workspaces in the Faculty of Environment can be found HERE.
  • Your approved COVID-19 Safety Plan must be posted in your workspace(s).
  • Masks are now required to be worn in all indoor common areas on SFU campuses. Common areas include building entryways and atriums, hallways, stairwells, washrooms, study areas, coffee shops, dining halls, fitness facilities, libraries, health centres, student services areas, student residences and other high-traffic common areas where physical distancing cannot be maintained. In addition, masks are also required in classrooms and shared study, work and research spaces.
  • Failure to comply with Provincial, University, Faculty, and Departmental health and safety guidelines will result in lab closure.  These guidelines may be revised at any time to reflect additional regulatory requirements.

Before filling out this form:

Supervisor - contact information

 

Work Location(s):

Maximum Occupancy Limits for all workspaces in the Faculty of Environment can be found HERE.

Workspace #1

 

 

Workspace #3

Workspace #2

 

 

Workspace #4

 

Personnel who will be required to return-to-work (on-campus)

Type
Requires access to

 

 

Type
Requires access to
Type
Requires access to

 

 

Type
Requires access to

 

 

 

Are other staff required to return-to-work to accommodate your work needs (e.g., departmental technical staff, etc.); if “yes”, please provide staff names, position titles, and contact information.

 

 

 

 

 

Safety and Logistical Protocols

Confirm that personnel involved with this work (as listed) will follow proper use of PPE guidelines, proper cleaning and disinfection protocols, and physical distancing guidelines.

List all Personal Protective Equipment will you use/need to ensure the safety of all personnel (please refer to the SFU COVID-19 Go-Forward Plan - Appendix C):

Confirm that all personnel will conduct daily personal self-assessments. The link to B.C.’s COVID-19 self-assessment tool is here: https://bc.thrive.health/. The Faculty of Environment has been providing hard copies of a SFU FENV COVID-19 Self-Assessment Check List (to be posted at the entrance to each work space) and the SFU FENV COVID-19 Self-Assessment Check List Sign-in Sheet (records retained within each work space) with every approved return-to-work application – we are continuing to provide these documents as a back-up to the BC COVID-19 App; hard copy forms are available on the FENV COVID-19 Resource website.
Confirm that occupancy signage will be posted on the entrance(s) to your workspace(s); signage will be provided by the Office of the Dean.
Confirm that a copy of your approved COVID-19 Safety Plan will be posted in your workspace(s).
Does your return-to-work require the need to access Science Stores, Science Receiving, or the Science Technical Centre?

If “yes”, please the Science Stores, Science Receiving and the Science Technical Centre - Access and Operations documents and outline your needs from the Science ancillary services here:

Acknowledge that any return to work is voluntary and accommodations will be made for those who need to work remotely (e.g., high risk individuals).

 

COVID-19 Safety Plans

WorkSafeBC mandates that employers develop a COVID-19 Safety Plan that outlines the policies, guidelines, and procedures they have put in place to reduce the risk of COVID-19 transmission in the workplace.  Before resuming activities that require additional faculty, staff, or students to return to work (on campus or in the field), a university approved, unit specific, COVID-19 Safety Plan must be in place for a given workspace, ensuring compliance with WorkSafeBC requirements.  Prior to approving a COVID-19 Safety Plan, Chairs/Deans/Directors must confirm that front line workers and the relevant local safety committee were given the opportunity to review the plan.  

Academic units have been advised of the above requirements, and faculty or supervisors that would like to return to work, or have their employees return to work, are to submit their draft Safety Plans to the co-chairs of the relevant Local Joint Health and Safety Committee for review and feedback (before completing this webform application).  To facilitate these processes, faculty and supervisors are encouraged to use the COVID-19 Safety Plan template and COVID-19 Safety Plan - Local Safety Committee Confirmation of Review Form provided below.  The Co-Chairs of the local safety committee will request or assign two committee members to review the COVID-19 Safety Plan – an appropriate manager representative and worker representative to the COVID-19 Safety Plan, based on who are most knowledgeable of the work area addressed by the COVID-19 Safety Plan, and who are available and willing to participate in the review process.

The following local safety committees (and co-chairs) pertain to workspaces in the Faculty of Environment:

North East Campus Local Joint Health and Safety Committee
Areas of responsibility; FENV workspaces in: Education Building, RCB Hall, and Saywell Hall
Fieldwork for: Department of Archaeology, Department of Geography
Worker co-chair: Peter Locher (Archaeology)
Management co-chair: Darrin Grund (Health Sciences)

Faculty of Science Local Joint Health and Safety Committee
Areas of responsibility; FENV workspaces in:
TASC 2, Animal Care Facility
Fieldwork for: School of Environmental Science
Worker Co-chair: Matt Plotnikoff (Earth Sciences)
Management Co-chair: Ruth Appanah (Office of the Dean, Science)

South East Campus Local Joint Health and Safety Committee
Areas of responsibility; FENV workspaces in: TASC 1
Fieldwork for: School of Resource and Environmental Management
Worker Co-chair: Jason Smith (non-union member)
Management Co-chair: Nancy Bart (Office of the Dean, Applied Science)

 

Training Requirements (specific to COVID-19 Return-to-Work)

All personnel that return to work, on campus or in the field, must complete the following mandatory training module:

COVID-19 Awareness and Safe Return to Work Training module

Completion of the training module will generate a training certificate - please submit copies of your training certificates below (if there are multiple training certificates to be submitted, please combine into a single .pdf file).

 

Document Submission

Please upload the following documents below:

  • COVID-19 Safety Plan
  • COVID-19 Safety Plan - Local Safety Committee Confirmation of Review Form
  • COVID-19 Awareness and Safe Return to Work Training certificate(s)

 

Once complete, the information received via this webform and the following documentation will be sent to your Department Chair or School Director for review and approval:

Acknowledgement of Compliance:

By checking this acknowledgement, I agree to comply by the guidelines set out in this form as determined by Federal, Provincial, Local, University, and Departmental requirements. I acknowledge that if I do not follow the agreed terms and conditions above, access to any workspace on campus may be denied or rescinded.  I also agree that:

  • I understand and accept that all individuals identified on this application must agree with and adhere to all Federal, Provincial, and university-based COVID-19 regulations, protocols and guidelines. If there are any issues or disagreements with said regulations, protocols and guidelines, these issues will be resolved before working on campus or working with others.
  • I acknowledge that any violation of the regulations, protocols and guidelines on my part will result in a workspace being shut down, which may impact the ability of others to perform their duties.
  • The individuals identified on this application will plan their work to minimize time on campus.  The individuals identified on this application will identify which activities should be performed on campus, and which activities can be performed at home, or delayed until later.
  • The individuals identified on this application are not compelled to conduct work activities on campus if they feel unsafe or have concerns about conditions.
  • The individuals identified on this application will keep up to date with all SFU emails and announcements of COVID-related policy changes.
  • The individuals identified on this application will have their SFU ID when entering campus.
  • As outlined herein, the plan to resume work on campus must be reversible, in case a recurrence of COVID-19 forces another lockdown of the university.
  • The individuals identified on this application will not order any new equipment or materials except those items needed to support minimal critical functions.  If items are orders, I/we shall contact loading dock/mail services personnel to notify them of any expected incoming shipments.