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GRADUATE STUDENT HANDBOOK

Welcome!

This handbook of policies and procedures is designed in order to provide you with valuable information that you will need in the next few years. It will also help connect you with the wide range of offices and professionals around the campus dedicated to supporting graduate students. We strongly urge you to take advantage of these resources whenever possible.

COURSE REGISTRATION

https://www.sfu.ca/students/enrollment/enroll.html

Registration opens six to eight weeks prior to the start of each semester. Students register online through http://go.sfu.ca and log in with their SFU computing ID and password. Tuition and student fees must be paid each semester by the end of the first month of the semester. For specific registration dates refer to Dean of Graduate Studies web site and Student Services.

http://www.sfu.ca/students/deadlines/fall2017/

http://www.sfu.ca/dean-gradstudies/current/important_dates/Fall2017.html

Directed Reading Courses

Students who want to work with instructors from FHS or other Faculties at SFU who share their particular interests, can register in directed readings courses and receive graduate credit. These courses require the approval of the instructor, the senior supervisor, and the Chair, Graduate Programs. Students are advised to submit a request for a directed readings course early on. Directed Readings forms are available on line from the "Forms and Links" section of the FHS web site. The form must be completed and on file by the end of the third week in a new semester. Grades will not be assigned until the paperwork is on file. 

Western Dean's Agreement: Taking courses at another institution

Students can take courses from another institution and receive credit at SFU through the Western Dean's Agreement. Student has to fill out a form which requires approval of the Graduate Program Chairs and the Deans of the institutions involved in this agreement. Check out the form and dates and deadlines here

ACADEMIC PROGRESS

The progress of all students working toward the MPH, MSc, and PhD degree is reviewed regularly at the end of every term by the graduate program staff. A minimum of A (3.0) must be achieved in all coursework taken for credit. A student may be required to withdraw if progress has not been satisfactory as shown by coursework, or other requirements of the graduate program. The student will be informed of unsatisfactory academic progress in writing before any action regarding withdrawal is taken.

LEAVE OF ABSENCE

See details at the Graduate General Regulations Section 1.8.4.

PROGRAM EXTENSION

Students may apply for an extension to the time limit if they are enrolled in a master's or doctoral program and need more time to complete the program requirements. Refer to Graduate General Regulations Section 1.12.2 for details.

WITHDRAWALS

A student may withdraw from the University at any time by notifying the chair of the graduate program committee and the director, graduate admission and records. A student who has withdrawn from the University and who wishes to re-enter shall apply for readmission under the same conditions as any other applicant. (Per Graduate General Regulation 1.8.3).

GRADUATE AWARDS

Graduate awards information is listed on our website at https://www.sfu.ca/fhs/current-students/graduates/awards.html.

During Fall/Spring cycles, we announce Graduate Fellowships, Travel Awards (TMRA and GIRTA) by sending an email to all our current students mailing list with our customized terms of reference and application instructions. Students must pay attention to these emails if they are interested in these funding opportunities and must follow the instructions listed in there. 

For any questions related to awards, contact us at kellie@sfu.ca.

APPLICATION TO GRADUATE/CONVOCATION

Every candidate for a graduate degree is responsible for applying for graduation online on the Student Information System. Normally students apply to graduate in the semester that they defend. Convocation takes place in June and October. Students who defend in the Fall and Spring semesters convocate in June, and students who defend in the summer semester convocate in October. Refer http://www.sfu.ca/convocation/students/apply-to-graduate.html for convocation details. Find details of upcoming ceremonies here.  

ANNUAL PROGRESS REPORT

Progress reports are required to be submitted at least once a year in which Supervisory Committee shall report on the student’s progress and plans for the upcoming year, including course work. The annual report will be submitted for approval by the Graduate Studies Committee with a copy to the student. Students are required to demonstrate adequate progress toward the degree as judged by their committee, and meet the minimum standards described in Graduate General Regulation 1.5.4.

Annual progress report form and the checklist can be downloaded from http://www.sfu.ca/fhs/current-students/graduates/forms-and-links.html

Please find detailed information of the MSc/PhD Annual Progress report under MSc/PhD page of this handbook.

DEGREE COMPLETION TIMELINE

The time limit for students enrolled in a master's program to complete all of the requirements is 9 terms from the start of the program and for doctoral students is 18 terms from the start of the program. Please note that we normally expect master's students to complete in a maximum of 6 terms and PhD students to complete in a maximum of 12 terms.

http://www.sfu.ca/students/calendar/2017/fall/fees-and-regulations/grad-regulation.html#1.12

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MANAGING YOUR PROGRESS

Office of Graduate Studies has developed a checklist to manage your progress in the degree program which would help you to reduce sources of misunderstandings and expedite your degree completion.

http://www.sfu.ca/dean-gradstudies/current/managing_your_progress/checklist.html

COURSE EVALUATION

Students are required to provide feedback on the courses in the MPH, MSc, or PhD Programs. This feedback forms an important part of the ongoing changes to curriculum, content, delivery, and evaluation and helps to identify ways to improve teaching and learning.

All FHS courses use on-line evaluations.

ACADEMIC CODE OF CONDUCT

The Academic Integrity and Good Conduct policy sets out standards of conduct which apply to all members of the University. As cheating and plagiarism is taken seriously by Simon Fraser university, you should make yourself familiar with the Academic Code of Conduct

Students can also take a Plagiarism Tutorial here to test your knowledge and understanding of the subject.

OFFICE SPACE

Grad students are allowed to use workstations in the open plan areas: BLU 10402 and 9402 marked as Grad Student. These are drop in workstations.  Entry to the open plan offices is through an access/unican code which is changed before the Fall and Spring term and emailed to the students lists by Graduate Program Staff.

STUDENT LOUNGE

The graduate student lounge is located on the main floor of Blusson Hall in room BLU 10716. Students need to make sure that the room is locked before leaving the area. Students need to be cognizant of noise levels as staff and faculty are working in offices located around the periphery of the lounge.

Entry to the lounge is thorugh the use of an access code that is changed regularly and provided by email at the beginning of every term.

ROOM BOOKINGS

Graduate Program Staff may assist you in booking a room in Blusson Hall for your research proposal meeting, comprehensive exam, capstone presentation or thesis defence. MPH students contact mph_assistant@sfu.ca, MSc/PhD students contact mscphd_assistant@sfu.ca.

COMPUTING LAB ACCESS

There are two computing labs in Blusson Hall supported by FHS available for use to FHS Graduate Students. A 36-workstation lab is located at BLU 11660 and is available for teaching/Graduate Students use. A separate drop-in space of 3 workstations is available for Graduate Students only in BLU 9402. Both spaces are opeb 24/7. Access to each lab is controlled by a combination lock at the door which is reset September 1st of every year. The combination will be forwarded to you at the start of the semester. Do not pass this combination to any person. Use your computing ID and password to log onto the workstations in lab which have a number of software packages for word processing, statistical, and spatial analysis.

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PRINTERS

Graduate students have access to two printers located in the general computing lab (BLU 11660) and the mini graduate lab (BLU 9402). Both labs have a double sided black and white LaserJet printer and the cost of printing is 10 cents per sheet of paper.

COMPUTING LAB PRINT CREDIT

Printing credits can be purchased with a credit card, Visa or MasterCard only. Cash is not accepted. Note that the print credit is valid only for the printers located within the FHS computing labs, BLU 11660/9402. When you login to a computer in the computer lab your current credit is displayed in a yellow window in the top-right corner of the screen.

To purchase credits:

1. Visit PaperCut and log in with your SFU computing ID and password.

2. Click on ‘Add Credit’

3. Select the amount to add ($2, $5, $10) using the drop down menu, then click on the ‘Add Value’ button.

4. Enter your credit card details.

5. Click ‘Process Transaction’ only once.

6. When the transaction is approved, credit will be automatically added to your account and available for immediate use.

When you log in to a computer in the computing lab or graduate study space, your current printing credit will be displayed in a yellow window in the top right corner of the screen.

VIDEOCONFERENCING

SFU IT services provides videoconfering support to hold meetings through BlueJeans, a cloud based videoconferecing service. BlueJeans bridge allows people to connect with various systems, including HD videoconference units, Google Video, chat, telephone, etc. between multiple sites. Check out details about how to schedule a BlueJeans meeting at SFU IT website.

FHS has a built-in videoconference system in The Boardroom (BLU 11021) which is available for students for thesis defence, comprehensive exam, capstone presentations, and project presentations. Please speak to your graduate Program Assistant for more information about booking. For all other uses (academic or research meetings), students are expected to coordinate videoconferecing set up on their own. 

Additionally, Audio/Visual IT Services also provides computers, data projectors, sound systems, and other realted A/V equipment to SFU's lecture theaters and classrooms. SFU IT Services is located in SSC P9301.

FHS GRADUATE STUDENT CAUCUS

The FHS Graduate Student Caucus represents the voice of all graduate students in the Faculty.  The caucus acts as a liaison between the student body and the Faculty and is responsible for voicing student opinions, organizing numerous student events, and supporting student initiatives.  The Caucus works hard to create a sense of community within the Faculty and across campus for MPH, MSc, and PhD students in Health Sciences.  For more information, please visit the FHS Graduate Student Caucus website.  

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LIBRARY SERVICES & RESEARCH COMMONS

http://www.lib.sfu.ca/about/overview/services-you/grads

There are several quiet study areas in the W.A.C. Bennett Library (SFU Burnaby): Room 5102 and all of the 6th floor at library has been designated as a silent study space. Lockable study rooms are available for the masters and doctoral students who are in the final phase of writing their thesis. Offices are advertised to graduate students by email and are assigned through the Office of Graduate Studies.

SFU Library's Research Commons supports the research endeavours of the University community, with particular focus on graduate students during all stages of the research lifecycle - ideas, partners, proposal, writing, research process, and publication - and provides easy access to both physical and virtual research resources.  The Research Commons contributes to the ongoing success of SFU’s graduate researchers by providing a comfortable and inspiring space and offering services which directly support research. 

The Research Commons is located on the 7th floor of SFU Burnaby's W.A.C. Bennett Library and is equipped with:

  • Wireless access
  • Workstations
  • Bookable group consultation rooms
  • Areas for discussion and relaxation. 

The Research Commons is the home of the Graduate Open Writing Lab and Thesis Boot Camp and also organizes workshops on a variety of topics - writing, thesis, research softwares, etc.

For more information, please visit the Research Commons website.

SFU Library Summit Repository

Contact the Health Sciences Library Liasion, Hazel Plante, for any informational resource help or questions. Contact details here: http://www.lib.sfu.ca/help/research-assistance/subject/health-sciences.

PROFESSIONAL DEVELOPMENT

Office of Graduate Studies (OGS) offers various resources, workshops, non-credit courses, and programs for professional development of graduate students. The most popular programs are Apex Professional development, Thesis Bootcamp, Instructional Skills Workshop amongst several others. We would highly recommend to check out their website at http://www.sfu.ca/dean-gradstudies/professional-development.html and keep yourself informed about the upcoming offerings by keeping a tab at their just-in-Time calendar http://www.sfu.ca/dean-gradstudies/professional-development/APEX-calendar.html.

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SFU GRADUATE STUDENT SOCIETY

The GSS is the student society and government for all graduate students at SFU, representing over 5,000 students in 37 academic programs at SFU’s Burnaby, Surrey and Vancouver campuses.  The BC Universities Act recognizes the Society as the primary representative of graduate students in university affairs; through the collection of fees, the GSS provides a group benefit plan, grants and other funding, socials, student space, and support to departmental caucuses.  The GSS also provides academic, professional, social, and recreational services to its members.  For more information, please visit the GSS website

STUDENT SAFETY

SFU campus Security offers a number of safety programs like Safe Walk, Student Campus Safety program which are designed to help keep our campus safe and secure. Find more information about these program at Safety & Risk Services website: https://www.sfu.ca/srs/security/personal-security/sfu-programs.html

STUDENT HEALTH & WELLNESS

The Burnaby campus Health Clinic provides a full range of medical care located on the bottom floor of the Maggie Benston Centre. Students are seen by appointment or on a walk-in basis. The team of counsellors and psychologists help you manage the challenges of university life with short-term counselling, workshops, and more.  

If you do not have insurance coverage through the Medical Services Plan of British Columbia (MSP), you will be required to pay for the services you receive at the time of your visit.

http://www.sfu.ca/students/health/contact-us.html

GRADUATE STUDENT APPEAL PROCEDURES

Gudielines can be found here: Student Appeal Procedures

TECHNICAL SERVICES

Download free softwares at http://www.sfu.ca/itservices/technical/software.html

Citation Management Softwares

http://www.lib.sfu.ca/find/research-tools/citation-software

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