Purchases Requiring a Requisition

With the exception of low-value direct purchases, SFU purchases require the completion of a requisition form. If you need help completing the purchase requisition form, please review the Quick Guide or Detailed Instruction Guide or contact Procurement Services for assistance.

Qualifying purchases are further governed by additional factors such as cost thresholds, and other policies, which are explained below.

After reviewing these instructions, if you are still unsure whether or not you need to complete a purchase requisition, please Procurement Services for assistance.

To create a purchase requisition, you must access the Purchasing Center by logging into FINS (https://fins.sfu.ca) using your staff ID. Through the Purchasing Center, you will be able to set yourself up as a requester, add and manage requisitions, view purchase orders, and receive goods.

NOTES:

  • To use FINS, you will need to allow popups in your browser from https://fins.sfu.ca
  • Purchases of goods and services made using Research and Special Purpose Funds are governed by Funding Policies 13, 21, 25, 31, 32, and 36.

Thresholds and Instructions

Purchases up to $10,000 that do not qualify for direct purchasing

 Goods:

  1. Create and submit a purchase requisition (PR) through FINS.

Services:

  1. Create and submit a purchase requisition (PR) through FINS.
  2. Complete the  Short Form Services Agreement (SFSA) and email to Procurement Services;
  3. Procurement will forward copies of the executed contract and PO to all parties.

Purchases $10,000 to $49,999

Goods:

  1. Create and submit a purchase requisition (PR) through FINS.

Services:

  1. Create and submit a purchase requisition (PR) through FINS;
  2. Contact your Procurement Officer for assistance completing a full Services Agreement.
  3. Procurement will coordinate signatures with the supplier and forward copies of the executed contract and PO to all parties.

Purchases >$50,000

  1. Operating Fund 11 purchases above $50,000 must go through the competitive bidding process.
  2. Contact your Procurement Services Officer for assistance.

CFI Funding

Because CFI awards are institutional, the actual recipient of the funds and manager of the account is the Vice-President, Research (VPR) and not the PI. As such, the Office of the VPR assumes a high level of accountability for the management of these awards and the administrative procedures are different from those associated with other research grants.

For projects involving CFI Funding, Procurement Services works closely with the Major Projects area under the VPR; specifically, the Budget Development Facilitator. For full details, please review the PDF: SFU CFI Procurement Procedure Guide

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Courier/Visitor:
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8888 University Drive
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Hours: Monday - Friday
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Weekends & Holidays: Closed
procurement@sfu.ca
General enquiries

If you need assistance, visit Contact Us or email finance@sfu.ca or
phone us (778) 782-8008