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Share a file or folder link
This page covers the how-to instructions on the following areas:
Step 1. In MS Teams, go to the file or folder you wish to share with your team members.
Step 2. Right-click on the file or folder and select "Copy link" from the drop-down menu.
Step 3. Paste the file or folder link to the location you wish to share (e.g., chat or channel conversation).
Step 1. In MS Teams, go to the file or folder you wish to share with individual(s) who are outside of your team.
Step 2. Right-click on the file or folder you wish to share. Select "Open in SharePoint" from the drop-down menu.
Step 3. Head over to the SharePoint document library launched on your web browser. Right-click on the file or folder you wish to share. Select "Share" from the drop-down menu.
Step 4. In the "Send link" window, you can share the viewing permission for the file or folder by doing one of the following:
- Send a link to specific individual(s) by including their name, group or email
- Copy a link of this file/folder
Note: The default for sharing permission for all OneDrive files at SFU is set to "People in Simon Fraser University (1sfu) with the link can view".
If you would like to change the sharing permission, please following the instructions in the section below.
Complete the steps from the section above to continue with the instructions below.
Step 1. In the "Send link" window, select ">" beside "People in Simon Fraser University (1sfu) with the link can view" to change the sharing permission for the file/folder link.
Step 2. In the "Link settings" window, choose the sharing permission you would like to apply to this file/folder. You can also turn on/off for "allow editing" or "block download".
Select "Apply" to apply the changes.
Note: If you are unsure which sharing permission to use, please see below for our recommendations on the usage of sharing permissions.
| Permissions | Implications | Recommended Usage |
|---|---|---|
People in SFU with the link |
Give access to any SFU users who receives this link, whether they received it directly from you or forwarded from someone else. | For mixed files: Data that may not be sensitive or confidential in nature, but should be restricted from to the general public or the media. |
| People with existing access | This does not change the permissions on the item. | For internal files: Use this if you just want to send a link to somebody who already has access (i.e., team members). This does not change the permissions on the item. |
| Specific people | Gives access only to specific SFU users or external email addresses to use the link and access the file. If people forward the sharing invitation, only people who already have access to the item will be able to use the link. |
For internal files: Data that could be sensitive or confidential in nature. Such data should be limited to employees and other authorized users. |