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Draft Information Security Policy

This policy is intended to provide a foundation for the security of the University’s information assets and is applicable to all members of the University community.

Information and the associated processes, systems and networks are valuable assets and the management of personal data has important implications for individuals.  The University is committed to the security of information, both within the University and in communications with third parties.

For the purposes of this Policy, “information security” means the preservation of:

(a) Confidentiality – i.e. protecting information from unauthorised access and disclosure;

(b) Integrity – i.e. safeguarding the accuracy and completeness of information and processing methods;

(c) Availability – i.e. ensuring that information and associated services are available to authorised users
      when required.

For the purposes of this policy “information” includes information that is printed or written on paper, stored electronically, transmitted by post or using electronic means, shown on visual media, or spoken in conversation.  Appropriate protection is required for all forms of information to ensure business continuity and to avoid breaches of the law and/or contractual obligations.


    The University holds and processes information about employees, students, and other data subjects for academic, administrative and commercial purposes. When handling such information, the University, and those to whom this Policy applies must comply with the BC Freedom of Information and Protection of Privacy Act (FOIPOP) [RSBC 1996].


    1. Information security is the responsibility of all members of the University community. Every person handling University related information or using University information systems is required to observe this Policy and these Regulations.

    2. The University’s Chief Information Officer, after consulting with appropriate Committees, may establish specific standards or procedures to ensure information security with regard to University related information. These procedures may include a matrix that defines who is responsible for the security of certain types of information and the measures required to protect that information.

    3. Security Controls – The University will maintain detection and prevention controls to protect against malicious software and unauthorised access to networks and systems. All users of University computing devices (including desktops, laptops, tablets, smartphones, ...), and all users of devices on which University information is kept shall comply with standards and procedures established by the Chief Information Officer in order to ensure that up to date security controls are maintained on those devices.

    4. All members of the University community must report immediately to the Chief Information Officer any observed or suspected security incidents where a breach of this policy has occurred.


    The University’s Information Technology Strategies Committee will review and make any recommendations for update of this policy on an annual basis or in response to changes in regulatory compliance requirements.

Other University Policies Pertaining to Information Technology and Privacy

Information and privacy policies apply to all staff, faculty, students, and third parties who access University information.

Fair Use of Information and Communications Technology (GP 24)

You are encourages to pay particular attention to the following:

  • Personal Use
  • Commercial Use
  • Misuse, and
  • Policy definitions, including personal, personal information, and privacy.

Access to Information and Protection of Privacy (I 10.04)

Collection of Personal Information (I 10.5)

Confidentiality Policy — Student Services

Ethics Review of Research Involving Human Subjects (R 20.01)