Terms of Reference: Administrative Systems Stewardship Committeeget help

Purpose

The purpose of the Administrative Systems Stewardship Committee (ASSC) is to focus on new projects, enhancements, and operational issues for administrative systems.  The ASSC provides stewardship for all student, human resources, finance, payroll, facilities, research administration, and advancement systems. All plans, projects, and priorities applicable to administrative information systems are within the mandate of the ASSC. 

Objectives

  • Provide input and guidance to ongoing administrative systems operations, support efforts, and enhancements
  • Approve priorities for administrative systems work
  • Recommend resource allocation and funding for administrative systems work across the university
  • Assess degree of fit for new administrative systems projects within the university strategic plan
  • Monitor progress of administrative systems enhancements and projects
  • Assess benefits realization of new administrative systems projects
  • Discuss impacts of administrative systems changes to campus processes, policies, and standards
  • Monitor staff implications of information system socialization (change management, training, and union issues)
  • Resolve escalation of issues across departmental and unit boundaries
  • Assess information systems risk and ensure regulatory and compliance needs are met
  • Facilitate integration of information systems and data across functional and departmental boundaries
  • Approve terms of reference for functional working groups and project steering committees
  • Works directly with OneIS SC on all strategic recommendations

Logistics

The Administrative Systems Stewardship Committee will meet regularly every two months. Prior to significant go-lives, the committee may meet more often. Committee members cannot delegate their role to anyone. The Vice President, Finance and Administration chairs the meeting. The CIO prepares the agenda in consultation with the chair. A comprehensive review of priorities will happen at least annually to help prepare for budgets and annual plans. Also annually, the committee will review the value of the meeting content and attendance. Members are expected to communicate and explain stewardship committee decisions in their respective organization units.

Members

Title

Role

Vice Presidetn, Financial and Administration
Voting (Chair)

Chief Information Officer

Voting (Agenda)

Associate Vice President, Finance

Voting

Associate Vice President, Research

Voting

Associate Vice President, Student

Voting

Associate Vice President, Human Resources

Voting

Chief Facilities Officer

Voting

Registrar

Voting

Dean

Voting

Dean, Graduate Studies

Voting

Director, Graduate Admissions and Records

Voting

Director, Institutional Research and Planning

Voting

Executive Director, Ancillary Services

Voting

Executive Director, Advancement

Voting

Senior Director, Digital Engagement

Voting

IT Services directors (as needed)

Non-voting

Scope

Stewardship of this committee applies to all administrative systems and technologies developed and managed anywhere at the University.

Stewardship Process Update

For a list of the initiatives brought to the committee, click here.