Terms of Reference: One I.S. Stewardship Committeeget help

Purpose

The One I.S. SC is central to the successful functioning of the stewardship process. It is an executive level committee liaising with the VPs Table. Setting strategic objectives and establishing institutional criteria for prioritizing systems initiatives will be done by this committee.  The One I.S. SC is accountable for overarching information systems policies, strategies, and stewardship. This committee provides stewardship for the information systems project portfolio and it ensures information systems decisions have strategic fit, functional utility, and balanced investment across the institution. It will also address benefits realization of implemented projects. Enterprise architecture standards are approved by this group. The ASSC, RSSC, and ESSC will inform the One I.S. SC of their key issues and decisions. They will also make recommendations to One I.S. SC, and request endorsement from One I.S. SC for key decisions when these decisions are strategic or have impacts beyond the scope of the committee.

Objectives

  • Assess performance measurements of information systems client service
  • Administer the information systems stewardship process
  • Represent all information systems stakeholders across the university
  • Recommend priorities for information systems initiatives
  • Assess degree of fit for information systems initiatives within the university strategic plan
  • Provide advice for allocating resources and funding for information systems initiatives
  • Monitor progress of information systems initiatives
  • Assess benefits realization of information systems initiatives
  • Recommend university-wide information systems policies and standards
  • Assess information systems risk
  • Link to other senior level university committees
  • Provide guidance to the development of information systems strategic planning

Logistics

The One I.S. Stewardship Committee will meet regularly every two months. Committee members cannot delegate their role to anyone.  The Vice President Academic and Vice President Finance co-chair the committee. The CIO prepares the agenda in consultation with the co-chairs. Annually, the committee will review the value of the meeting content and attendance. Members are expected to communicate and explain stewardship committee decisions in their respective organization units.

Members

Title

Role

Vice President, Academic

Voting (Co-Chair)

Vice President, Finance and Administration

Voting (Co-Chair)

Chief Information Officer

Voting (Agenda)

Associate Vice President, Research

Voting

Associate Vice President, Financial Services

Voting

Associate Vice President, Academic

Voting

Associate Vice President, Student

Voting

Dean

Voting

Dean

Voting

Dean

Voting

Dean, Graduate Studies

Voting

University Librarian & Dean of Libraries

Voting

Faculty member

Voting

Director Institutional Research and Planning

Voting

Chief Facilities Officer

Voting

Executive Director, Human Resources

Voting

Executive Director, Communications & Marketing

Voting

Director of Procurement

Voting

IT Services, directors (as needed)

Non-voting

Scope

Stewardship of this committee applies to all information systems and technologies developed and managed anywhere at the university.

Stewardship Process Update

For a list of the initiatives brought to the committee, click here.