Mapping University Policies to University Classification Plan: A Crosswalk Index

Mapping University Policies to University File Classification Plan : A Crosswalk Index Introduction
  • This index is comprised of 14 broad, function-based classification categories, representing the major business functions of the University (e.g. Advancement, Finances, Governance).
  • Each of these functions is futher broken down by narrower, more specific classification categories (e.g. Advancement > Donors, Fundraising) under which are listed the relevant University policies.
  • The functions and subjects used in this index map to the classification categories of the University's Model File Classification Plan.
  • Policies are mapped to the University file classification plan using the first, the "Purpose" and "Policy" statements contained in each policy, and second, the executive office with primary responsibility for the policy.
  • Policy numbers printed in red are indexed under more than one function and/or subject.

 

Functions
Administration Governance
Advancement Human Resources
Committees Liaison and Co-operation
Communications Records and Information Management
Equipment and Supplies Research
Facilities Student Services and Records
Finances Teaching and Academic Programmes

 

ADMINISTRATION

GENERAL
AD 1.06 Commercial Activities and Advertising
AD 1.12 Selling, Serving and Advertising Liquor
AD 1.16 Office Photocopying Procedures
AD 3.17 Payment of Honoraria
GP 28 University Trademarks: Registration and Licensing for Commercial Uses

GP 30

Interpretation Policy
GP 33 Animal/Pet Policy
GP 37 Conflict of Interest
GP 38 Sustainability
GP 42 risk management

 

ADVANCEMENT

DONORS
GP 35    Named Recognition of Buildings, Academic Endowments and Academic Units
 
FUNDRAISING
GP 3 Donations
GP 35 Named Recognition of Buildings, Academic Endowments and Academic Units

 

COMMITTEES

GENERAL
S10.03 University Board on Student Discipline (UBSD)
 
BOARD OF GOVERNORS' COMMITTEEES
B 10.02 Terms of Reference and Procedures for Board Standing Committees
B 10.06 Presidential Search Committee
B 10.12 Selection of Chancellor
 
SEARCH COMMITTEES
B 10.06 Presidential Search Committee
B 10.12 Selection of Chancellor
GP 29 Search Committees for Vice-President
 
SENATE
S 10.04 Senate Committee on Disciplinary Appeals (SCODA)

 

COMMUNICATIONS

CEREMONIES AND CELEBRATIONS
AD 1.02 Displaying of Flags

 

EQUIPMENT AND SUPPLIES

GENERAL
AD 1.01 Central Stores Requisitioning
 
OFFICE MACHINES AND FURNITURE
AD 1.11 Maintenance and Repair of Office Machines
 
SURPLUS AND DISPOSALS
AD 11.10 Reporting and Disposal of Surplus Equipment and Material

 

FACILITIES

GENERAL
AD 1.03 Parking and Vehicle Traffic
AD 13-5 Display and Notices, Posters, Advertisements, etc. on Campus
GP 14 Visiting Film Companies
GP 16 Advertising, Selling and Using Tobacco on Campus
GP 33 Animal/Pet Policy
GP 35 Named Recognition of Buildings, Academic Endowments and Academic Units
GP 36 Use of University Space
 
ART AND DECOR
AD 13-4 Murals and Displays of Art Works
 
EMERGENCY PLANNING
GP 4 Unscheduled Cancellations of Classes
GP 22 Fire Procedures
GP 31 Emergency Management
GP 42
RISK MANAGEMENT
 
ENVIRONMENTAL CONTROL
GP 32 Environmental Management
GP 38 Sustainability
GP 43 University energy utilization
 
PROJECTS - CAPITAL PROJECTS
AD 13.01 Annual Capital Allowance Projects
 
PROJECTS - MINOR PROJECTS AND WORK ORDERS
AD 13.02 Minor Capital Project Requests (Total Cost Over $1500)
AD 13.03 Work Orders (Total Cost Under $1500)
 
PROPERTIES
AD 1.04 Control of Keys and Access Cards
AD 1.14 Control of University Motor Vehicles
AD 1.17 Control and Scheduling of Athletic Facilities
AD 11.13 Purchase or Lease of Land
AD 11.17 Central Stores Storage
 
TELEPHONE SERVICES
AD 1.05 Long Distance Telephone Charges
AD 1.15 Telephone Service

 

FINANCES

GENERAL
B 10.07 Contracting of University Services
AD 3.02 Travel and Business Expenses
AD 3.03 Direct Acquisition of Goods and Services
AD 3.05 Credit and Collection
AD 3.11 Employee/Independent Contractor
AD 3.13 Service Contracts
AD 3.17 Payment of Honoraria
AD 11.01 Purchasing
AD 11.13 Purchase or Lease of Land
AD 11.21 Ethical Procurement
GP 10 Special Fees
GP 38 Sustainability
GP 43 University Energy Utilization
 
ACCOUNTS PAYABLE
AD 1.01 Central Stores Requisitioning
AD 3.02 Travel and Business Expenses
AD 3.03 Direct Acquisition of Goods and Services
AD 3.11 Employee/Independent Contractor
AD 3.17 Payment of Honoraria
 
ACCOUNTS RECEIVABLE
AD 3.05 Credit and Collections
AUDITS
AD 3.10 Internal Audit
 
BUDGET PLANNING
B 10.04 Policy on Faculty Appointments
B 10.05 Budget Policy Objectives
B 10.15 Consultation with Students on Tuition Fees
AD 3.12 Supplementary Course Fees
 
INVESTMENTS
B 10.09 Investment Governance
B 10.16 Responsible Investment
AD 3.16 Bond Funds Allocation Procedures
GP 20 Endowment Management
 
PETTY CASH
AD 3.01 Petty Cash
 
RISK MANAGEMENT
AD 3.14 Indemnity Approval

 

GOVERNANCE

GENERAL - POLICY, PROCEDURES, STANDARDS
B 10.01 Rules of the Board of Governors
B 10.02 Terms of Reference and Procedures for Board Standing Committees
B 10.03 Policy on Senate Actions
B 10.04 Policy on Faculty Appointments
B 10.05 Budget Policy Objectives
B 10.06 Presidential Search Committee
B 10.07 Contracting of University Services
B 10.08 Executive Compensation
B 10.09 Investment Governance
B 10.10 Board Guidelines and Guidelines for Individual Board Members
B 10.12 Selection of Chancellor
B 10.13 Emeritus Policy
B 10.14 Evaluation of the President's performance
B 10.15 Consultation with Students on Tuition Fees
GP 1 Acting Administrators in Cases of Absence
GP 30 Interpretation Policy
GP 42 risk management
 
DELEGATION OF AUTHORITY
B 10.11 Signing Authorization (pdf)
GP 8 Delegation of Authority
I 10.02 Head of the Institution and Delegation of Authority under the Freedom of Information and Protection of Privacy Act
 
HUMAN RIGHTS
GP 18 Human Rights
GP 40 Disability Accommodation in the Workplace
GP 44 Sexual Violence and Misconduct Prevention, Education and Support
 
INTERNAL INVESTIGATIONS
GP 41 Protected Disclosure of Wrongdoing

 

HUMAN RESOURCES

[NOTE: Frequently, within an academic personnel policy, more than one subject is described (e.g., recruitment and hiring is combined with performance evaluation and benefits).  Only policies in the A11 series are assigned to more than one subject category.]

GENERAL
B 10.08 Executive Compensation
B 10.14 Evaluation of the President's Performance
AD 3.11 Employee/Independent Contractor
AD 3.17 Payment of Honoraria
AD 9.01 Personnel Employment Policies (Non-Academic excluded staff only)
AD 10.01 Employment Policies (APSA staff only)
AD 9.12 Business Travel Protection (Non-Academic excluded staff only)
AD 9.14 No Discrimination (Non-Academic excluded staff only)
AD 10.14 No Discrimination (APSA staff only)
GP 9 Relocation Expenses
GP 19 Employment Equity
GP 37 Conflict of Interest
GP 44 Sexual Violence and Misconduct Prevention, Education and Support
 
EMPLOYEE RELATIONS - GENERAL
GP 5 Strike Policy
GP 44 Sexual Violence and Misconduct Prevention, Education and Support
 
EMPLOYEE RELATIONS - ACADEMIC PERSONNEL
A 11.07 Joint Appointments
A 30.01 Code of Faculty Ethics and Responsibilities
A 30.02 Trimester Operation
A 30.03 Faculty Workload
A 30.04 Outside Activities
A 30.05 Strike Policy: Instructional Staff
A 30.06 Resignations: Faculty Members
A 30.07 Retirement: Faculty Members
A 30.08 Release of Equipment when Faculty Members Leave SFU
A 30.09 Disciplinary Measures
GP 44 Sexual Violence and Misconduct Prevention, Education and Support
 
EMPLOYEE RELATIONS - NON-ACADEMIC PERSONNEL
AD 9.13 Working Conditions (excluded staff only)
AD 10.13 Work Schedules (APSA staff only)
AD 9.14 No Discrimination (excluded staff only)
AD 10.14 No Discrimination (APSA staff only)
AD 9.15 Strike Policy (excluded staff only)
AD 10.15 Strike Policy (APSA staff only)
AD 9.17 Problem-Solving (excluded staff only)
AD 10.17 Problem Resolution (APSA staff only)
AD 9.18 Occupational Continuity (excluded staff only)
AD 10.18 Elimination of Positions and Employment Continuity (APSA staff only)
AD 9.19 Discipline and Termination (excluded staff only)
AD 10.19 Discipline and Termination of Emplpyment (APSA staff only)
AD 9.20 Resignation (excluded staff only)
AD 10.20 Resignation (APSA staff only)
AD 9.21 Retirement (excluded staff only)
AD 10.21 Retirement (APSA staff only)
AD 10.22 Probationary Period (APSA staff only)
GP 44 Sexual Violence and Misconduct Prevention, Education and Support
 
GRIEVANCES - NON-ACADEMIC PERSONNEL
AD 9.17 Problem-Solving (excluded staff only)
AD 10.17 Problem Resolution
GP 44 Sexual Violence and Misconduct Prevention, Education and Support
 
JOB DESCRIPTION, CLASSIFICATION AND COMPENSATION - ACADEMIC PERSONNEL
A 11.07 Joint Appointments
A 13.08 Terms of Appointment and Remuneration for Associate Deans of Libraries 
A 13.09 Terms of Appointment and Remuneration for University Archivist and Coordinator of Information and Privacy
A 20.01 Faculty Salaries
A 20.02 Academic Salary Scales
 
JOB DESCRIPTION, CLASSIFCIATION AND COMPENSATION - NON-ACADEMIC PERSONNEL
B 10.08 Executive Compensation
AD 9.02 Establishment of Positions (excluded staff only)
AD 10.02 Establishment of Positions (APSA staff only)
AD 9.06 Salary Administration (excluded staff only)
AD 10.06 Position Evaluation and Salary Administration (APSA staff only)
 
OCCUPATIONAL HEALTH AND SAFETY
GP 13 Ergonomics
GP 17 University Occupational Health and Safety
GP 16 Advertising, Selling and Using Tobacco on Campus
GP 21 Disposal of Broken Glass and Sharps
GP 22 Fire Procedures
GP 25 Response to Violence and Threatening Behaviour
GP 39 Working Alone or in Isolation
GP 40 Disability Accommodation in the Workplace
R 20.02 Bio-safety
R 20.04 Radiological Safety
R 20.05 Non-Ionizing Radiation Safety
 
PERFORMANCE EVALUATION - ACADEMIC PERSONNEL - RENEWAL, TENURE AND PROMOTION
A 11.01 Tenure Track Appointments
A 11.02 Promotions
A 11.03 Renewal, Tenure and Promotion
A 11.04 Committees
A 11.05 Criteria for Appointment, Contract Renewal, Tenure, Promotion and Salary Review
A 11.06 Tenure and Promotion Appeals
A 11.07 Joint Appointments
A 11.08 Part-Time Faculty
A 11.10 Teaching Professor
A 13.08 Terms of Appointment and Remuneration for Associate Deans of Libraries
A 13.09 Terms of Appointment and Remuneration for University Archivist and Coordinator of Information and Privacy
A 20.01 Faculty Salaries
 
PERFORMANCE EVALUATION - NON-ACADEMIC PERSONNEL
AD 9.16 Performance Appraisal (excluded staff only)
AD 10.16 Performance Evaluation (APSA staff only)
 
PENSIONS AND BENEFITS - ACADEMIC PERSONNEL
A 21.01 Benefits for SFUFA Bargaining Unit Members, Retirees and Visiting Faculty
A 21.02 Relocation Expenses for Tenure-Track Faculty
A 21.04 Reimbursement of Professional Development Expenses for Members of the SFUFA Bargaining Unit
A 21.05 Tuition Waiver
A 21.06 Enhanced Early Retirement
A 21.07 Mortgage SubsidY AND DOWN PAYMENT ASSISTANCE
 
PENSION AND BENEFITS - NON-ACADEMIC PERSONNEL
AD 9.07 Group Benefit Plans (excluded staff only)
AD 10.07 Group Benefit Plans (APSA staff only)
AD 9.10 Tuition Waiver (excluded staff only)
AD 10.12 Tuition Waiver (APSA staff only)
 
PROFESSIONAL DEVELOPMENT - NON-ACADEMIC PERSONNEL
AD 9.11 Study Leave (excluded staff only)
AD 10.09 Professional Development Leave (APSA staff only)
AD 9.09 Professional Development (excluded staff only)
AD 10.10 Professional Development (APSA staff only)
AD 9.22 Reimbursement of Professional Development Expenses (excluded staff only)
AD 10.11 Reimbursement of Professional Development Expenses (APSA staff only)
 
RECRUITMENT AND HIRING - GENERAL
GP 19 Employment Equity
 
RECRUITMENT AND HIRING - ACADEMIC APPOINTMENTS
B 10.04 Policy on Faculty Appointments
A 10.01 Academic Appointments
A 10.02 Technical Appointments Procedures
A 10.03 Endowments for Academic Appointments
A 10.05 Hiring of Foreign Faculty Members
A 10.06 Appointment of Specially Funded University Chairs, University Professors and Research Fellows
A 11.05 Criteria for Appointment, Contract Renewal, Tenure, Promotion and Salary Review
A 11.08 Part-Time Faculty
A 11.09 Modification of SFUFA Bargaining Unit Members Appointments from Full-Time to Part-Time
 
RECRUITMENT AND HIRING - OTHER ACADEMIC APPOINTMENTS
A 12.01 Teaching Faculty
A 12.03 Librarians
A 12.04 Visiting Faculty
A 12.05 Limited Term Faculty
A 12.06 Faculty Associates and Program Co-ordinators in the Faculty of Education
A 12.07 Associate Members
A 12.08 Adjunct Professors/Adjunct Professors of Clinical Practice
A 12.09 Sessional Lecturers
A 12.10 Post-Retirement Appointments
A 12.11 Professors Emeritus
A 12.12 In-service Associates and In-service Co-ordinators in the Faculty of Education
A 12.13 Practitioner Faculty
R 50.01 University Research Associates
R 50.04 University Research Assistant
 
RECRUITMENT AND HIRING - ACADEMIC ADMINISTRATIVE APPOINTMENTS
A 13.01 Academic Administrative Appointments
A 13.02 Appointment of Department Chairs/Directors of Schools
A 13.03 Appointment of Associate Deans, Associate Chairs/Directors, Program Directors and Co-ordinators
A 13.04 Terms of Appointments of Department Chairs/Directors of Schools and other Academic Administrators
A 13.05 Search Committees for Deans
A 13.06 Responsibilities of Deans of Faculties
A 13.07 Terms of Appointment of Deans of Faculties
A 13.08 Terms of Appointment and Remuneration for Associate Deans of Libraries
A 13.09 Terms of Appointment and Remuneration for University Archivist and Coordinator of Information and Privacy
 
RECRUITMENT AND HIRING - NON-ACADEMIC APPOINTMENTS
AD 9.03 Filling of Positions (excluded staff only)
AD 10.03 Posting and Filling of Positions (APSA staff only)
 
WORK SCHEDULES AND ABSENCES - GENERAL
GP 2 Political Leave
 
WORK SCHEDULES AND ABSENCES - ACADEMIC PERSONNEL
A 11.07 Joint Appointments
A 11.09 Modification of SFUFA Bargaining Unit Members' Appointments from Full-Time to Part-Time
A 30.02 Trimester Operation
A 31.01 Leave of Absence
A 31.02 Study Leave
A 31.03 Sick Leave and Long Term Disability
A 31.04 Faculty Exchanges
A 31.05 Parental Benefits
A 31.06 Study Leave for Lecturers, Senior Lecturers, Laboratory Instructors, Librarians and Archivists
 
WORK SCHEDULES AND ABSENCES - NON-ACADEMIC PERSONNEL
AD 9.04 Modification of Appointments from Full-Time to Part-Time (excluded staff only)
AD 10.04 Modification of Appointments from Full-Time to Part-Time (APSA staff only)
AD 9.05 Job Splits (excluded staff only)
AD 10.05 Position Share (APSA staff only)
AD 9.08 Leaves With and Without Pay (excluded staff only)
AD 10.08 Leaves With and Without Pay (APSA staff only)
AD 9.11 Study Leave (excluded staff only)
AD 10.09 Professional Development Leave (APSA staff only)
AD 9.13 Working Conditions (excluded staff only)
AD 10.13 Work Schedules (APSA staff only)

 

LIAISON AND CO-OPERATION

GENERAL
GP 23 University Policy on International Activities

 

RECORDS AND INFORMATION MANAGEMENT

GENERAL
I 10.01 Archives, Recorded Information Management, and Freedom of Information and Protection of Privacy
 
FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY ACT
I 10.01 Archives, Recorded Information Management, and Freedom of Information and Protection of Privacy
I 10.02 Head of the Institution and Delegation of Authority under the Freedom of Information and  Protection of Privacy Act
I 10.03 Freedom of Information Fee Schedule
I 10.04 Access to Information and Protection of Privacy
I 10.05 Collection of Personal Information
I 10.06 FOI Requests that create Conflict of Interest
I 10.07 Security of Facsimile Transmissions
I 10.08 Collection and disclosure of Instructor and Course evaluations
I 10.09 Retention and disposal of student exams or assignments
I 10.10 Confidentiality
 
INFORMATION TECHNOLOGY
GP 24 Fair Use of Information Resources
 
INTELLECTUAL PROPERTY
GP 28 University Trademarks: Registration and Licensing for Commercial Uses
R 30.01 Copyright Policy
R 30.02 Patent Policy
R 30.03 Intellectual Property Policy
R 30.04 Copyright Compliance and Administration
 
RECORDS RETENTION
I 10.01 Archives, Recorded Information Management, and Freedom of Information and Protection of Privacy
I 10.09 Retention and disposal of student exams or assignments

 

RESEARCH

GENERAL - POLICY, PROCEDURES, STANDARDS
R 20.02 Bio-safety
R 20.04 Radiological Safety
R 20.05 Non-Ionizing Radiation Safety
R 30.01 Copyright Policy
R 30.02 Patent Policy
R 30.03 Intellectual Property Policy
R 30.04 Copyright Compliance and Administration
R 50.03 Postdoctoral Fellows Policy
 
RESEARCH CENTRES AND INSTITUTES
R 40.01 Centres and Institutes
 
RESEARCH ETHICS
R 20.01 Ethics Review of Research Involving Human Participants
R 20.03 Treatment of Animals in Research and Teaching
R 60.01 Integrity in Research and Misconduct in Research
GP 37 Conflict of Interest
 
RESEARCH GRANTS
A 11.07 Joint Appointments
R 10.01 External Research Grants and Contracts
R 10.02 Research Semester Research Grant
R 10.03 Study Leave Research Grant
R 50.02 Personnel Funded from Research Grants

 

STUDENT SERVICES AND RECORDS

GENERAL
GP 26 Accessibility for Students with Disabilities
GP 44 Sexual Violence and Misconduct Prevention, Education and Support
 
STUDENT CONDUCT
S 10.01 Code of Academic Integrity and Good Conduct
S 10.02 Principles and Procedures for Student Discipline
S 10.03 University Board on Student Discipline (UBSD)
S 10.04 Senate Committee on Disciplinary Appeals (SCODA)

 

TEACHING AND ACADEMIC PROGRAMS

COURSES
T 20.02 Final Examinations
T 30.01 Course Scheduling
 
GRADES
T 20.01 Grading Practices and Grade Appeals
 
TEACHING AWARDS
A 32.01 Award for Excellence in Teaching
A 32.02 University Research Professor
A 32.03 University Professor