Freedom of Information Fee Schedule

Date

November 24, 1994

Revision Date

Number

10.03

Revision No.

Purpose

  • To ensure compliance with the access provisions in B.C.'s Freedom of Information and Protection of Privacy Act.
  • To set fees to be charged when responding to a formal access request.
  • To recover in part additional operating costs for which the University is not compensated by the provincial government to implement and administer FOI/POP.
  • To provide a fee schedule policy consistent with other B.C. universities.
Responsibility

  • The University officials designated by the Board of Governors in the FOI/POP Delegation of Authority are responsible for ensuring the implementation of this policy.
Scope

  • This policy applies to all departments.
Policy

  • The University shall use the Schedule of Maximum Fees below when processing formal access requests under the Freedom of Information and Protection of Privacy Act.
  • The University shall not charge fees for a formal access request when the total chargeable fee is twenty ($20) dollars or less.
  • Informal access requests are not subject to the FOI/POP fee schedule. They are subject instead to the University's regular reproduction and service fees.
  • Fees cannot be charged when the request is for access to the individual's own personal information.
  • The University shall continue to charge its regular fee for an official transcript or other records where an established procedure exists to provide routine access.

Schedule of Maximum Fees

1. For applicants other than commercial applicants:
  1. for locating and retrieving a record: $7.50 per 1/4 hour after the first 3 hours

  2. for producing a record manually: $7.50 per 1/4 hour

  3. for producing a record from a machine readable record: $16.50 per minute for cost of use of central mainframe processor and all locally attached devices plus $7.50 per 1/4 hour for developing a computer program to produce the record

  4. for preparing a record for disclosure and handling a record: $7.50 per 1/4 hour

  5. for shipping copies: actual costs of shipping method chosen by applicant

  6. for copying records:

    1. photocopies and computer printouts: $.25 per page (8.5" x 11", 8.5" x 14")
      $.30 per page (11" x 17")
    2. floppy disks: $10.00 per disk
    3. computer tapes: $40.00 per tape, up to 2,400 feet
    4. microfiche: $10.00 per fiche
    5. 16mm microfilm duplication: $25.00 per roll
    6. 35mm microfilm duplication: $40.00 per roll
    7. microfilm to paper duplication: $.50 per page
    8. photographs (colour or black and white):
      $5.00 to produce a negative;
      $12.00 each for 16" x 20";<
      $9.00 each for 11" x 14";
      $4.00 each for 8" x 10",
      $3.00 each for 5" x 7"
    9. photographic print of textual, graphic or cartographic record (8" x 10" black and white): $12.50 each
    10. hard copy laser print, B/W, 300 dots/inch: $.25 each
    11. hard copy laser print, B/W, 1,200 dots/inch: $.40 each
    12. hard copy laser print, colour: $1.65 each
    13. photomechanical reproduction of 105mm cartographic record/plan: $3.00 each
    14. slide duplication: $.95 each
    15. plans: $1.00 per square metre
    16. audio cassette duplication: $10.00 plus $7.00 per 1/4 hour of recording
    17. video cassette (1/4" or 8mm) duplication: $11.00 per 60 minute cassette plus $7.00 per 1/4 hour of recording;
      $20.00 per 120 minute cassette plus $7 per 1/4 hour of recording
    18. video cassette (1/2") duplication: $15.00 per cassette plus $11.00 per 1/4 hour of recording
    19. video cassette (3/4") duplication: $40.00 per cassette plus $11.00 per 1/4 hour of recording

2. For commercial applicants:

For each services listed in item 1: the actual cost of providing that service.