As noted in SFU Research Policy R 10.01, a Research Grant refers to funds that are awarded to the recipient to enable the performance of self-directed research, where there is no contractual obligation for performance. There may be terms and deliverables such as reporting requirements, and payment schedules, but no specified requirements for performance.
Research funds are granted to a researcher by a sponsor with an expectation that the task at hand can be accomplished. This is not a requirement; however, an accomplished task may lead to more grant funding. If the task is not accomplished, there are likely no ramifications to the researcher or the institution.
As noted in SFU Research Policy R 10.01, a Research Contract is a legally binding agreement for academic research under a specified Principal Investigator’s direction where promises to deliver results are exchanged for funding. Contracting agencies can be private industry, government agencies and non-profit organizations.
Please note that some agreements or contracts do not provide funding, rather they facilitate research in other ways. Please go to Legal Compliance for more details.
The following table describes the difference between a grant and a contract.
|A simple award letter||Legally binding agreement|
|No agreement, promises||Agreements, defined scope, obligations and responsibility|
|No confidentiality restrictions||Requirement to sign confidentiality agreement, research agreement|
|Ownership of any intellectual property resides with the researcher||Foreground intellectual property terms and ownership are clearly defined|
|Unrestricted rights to publish||Restrictions on publication rights|
|No termination provisions||Termination provisions|
|Flexible time frame||Detailed work schedule|
|Few deliverables||Deliverables, reporting and timelines|
|Payment in advance generally lump-sum payments||Payment may be made in arrears and tied to milestones and deliverables.|
|The project/budget can be changed without notice to sponsor||Changes to scope of work/budget requires consent of sponsor|
You may receive donations or awards that are given without any limitation for use through donation. These funds are not administered through Research Services. Please contact Advancement or Faculty Relations for more information regarding these funds.
However, for donations that will be used for research, please contact Research Services (email@example.com) to make sure your account setup is not delayed. Because it is not always clear whether something falls under “donation” or “research”, Research Services coordinates with Advancement to make sure your funds are administered by the correct procedures.
FYI: Services Contracts – When You are a Service Provider
A Research Contract is to be contrasted with a Research Service Contract, Analytical Services Contract, or Technical Services Contract for the routine use of specialized research equipment or facilities at SFU to provide measurement, composition, fabrication and related expertise to a purchaser of those services. In this case, you are a service provider to an outside partner. Please contact Research Services (firstname.lastname@example.org) to set up such contracts if you expect new knowledge generation in the process, if there are intellectual property implications, if there are certification requirements, if human subject participation is involved, or other non-routine service elements.
Resource: Types of Agreement
FYI: Services Contracts – When a Third Party is the Service Provider
You may wish to contract a third-party service provider to do some testing for your research project. In this case, please contact SFU Procurement to help you with setting up a service contract. Please note services for more than $50,000 CAD have to be secured through a bidding process from at least three quotes.
Please contact Research Services (email@example.com) if your third party service provider will participate in generating new knowledge for your research, if there are intellectual property implications or if there are certification requirements.
Resource: Types of Agreement