Skip to main content
Search scope

The steps for multi-jurisdictional applications, differ when the collaboration is national or international. The below information covers applications where the lead institution is Canadian, International, or SFU is the lead site with external collaborators.

A reminder that this is outside of the context of when the collaborating institution is not a partner organization with Research Ethics BC. For REBC partner institutions, please refer to Harmonized Review (BC only)

Conducting externally approved research at SFU

Thinking of conducting your research project at Simon Fraser University (SFU)? Please see the options below on how to register your project with the SFU Office of Research Ethics (ORE).

If you would like to recruit participants from SFU and don't require a local SFU collaborator to be involved in your project, please contact the ORE via email at dore@sfu.ca with the following documentation: a copy of the REB approval letter from your organization, the approved REB application form, REB approved documents and a summary of the activities proposed to take place at SFU.

 

After the research ethics review process, we will determine whether you may proceed to contact and involve the specific SFU departments or specific individuals you wish for the study.

 

Please be aware that since research participation is completely voluntary, no SFU department, office or individual is obliged to do any of the following: respond to your invitation or query, find participants for you, set up logistics, find assistants, forward your query to other SFU departments, programs, or participants, or join your study.

Please ask your SFU collaborator to submit an application through the SFU Research Ethics Application System.

Process: The SFU PI completes the externally approved research application in the system with information on the activities they will be undertaking for the project. The application must be specific to what is happening under the SFU investigator.

 

The SFU PI uploads the REB approval letter, REB application form and REB approved documents and SFU-centric documents such as Consent Form and recruitment materials.

 

The ORE will review the application in the usual manner.

If you would like to recruit participants from SFU and don't require a local SFU collaborator to be involved in your project, please contact the ORE via email at dore@sfu.ca with the following documentation: a copy of the IRB/REC approval letter from your organization, IRB/REC application form, IRB/REC approved documents and a summary of the activities proposed to take place at SFU.

 

After the research ethics review process, we will determine whether you may proceed to contact and involve the specific SFU departments or specific individuals you wish for the study.

 

Please be aware that since research participation is completely voluntary, no SFU department, office or individual is obliged to do any of the following: respond to your invitation or query, find participants for you, set up logistics, find assistants, forward your query to other SFU departments, programs, or participants, or join your study.

Please ask your SFU collaborator to submit an application through the SFU Research Ethics Application System.

Process: The SFU PI completes the externally approved research application in the system with information on the activities they will be undertaking for the project. The application must be specific to what is happening under the SFU investigator.

 

The SFU PI uploads IRB/REC approval letter, IRB/REC application form, IRB/REC approved documents and SFU-centric documents such as Consent Form and recruitment materials.

 

The ORE will review the application in the usual manner.

 

Please be aware that since research participation is completely voluntary, no SFU department, office or individual is obliged to do any of the following: respond to your invitation or query, find participants for you, set up logistics, find assistants, forward your query to other SFU departments, programs, or participants, or join your study.

 

Please note, the SFU ORE reserves the right to deny a request from an external researcher under any of the above referenced scenarios if we deem the research to be outside the scope of ethical standards, best practices, and applicable university policies.

 

Note to SFU Faculty and Staff:

If you are contacted by an investigator external to SFU who indicates that the Office of Research Ethics has granted them permission to recruit research participants from within SFU, please be aware that you are under no obligation to do any of the following: respond to the invitation or query, find participants for the investigator, set up logistics, find assistants, forward their query to other SFU departments, programs, or participants, or join their study. If you have any questions about messages received from an external investigator, do not hesitate to contact our office (dore@sfu.ca).