Undergraduate Curriculum Management

Academic units develop new courses and programs; they also propose modifications and deletions to courses and programs. The academic unit then submits the curriculum item to the appropriate approval committees. Once the committees approve the change, the curriculum item is operational in the Student Information Management System (SIMS), the Academic Calendar and the Academic Progress Report (APR) per the approved effective date.  

Because the approval process involves lots of forms and adherence to the established guidelines, Senate and Academic Services (SAS) developed this site to provide access to forms, templates, guidelines, deadlines and resources. If you have any questions, please don’t hesitate to contact Kris Nordgren (kdn1@sfu.ca), Assistant Registrar, for consultation at any time throughout the development and approval process.

Undergraduate curriculum: approval process, deadlines

Approval process for undergraduate curriculum

A curriculum item relating to a course or program has to be approved by the following committees before it can be implemented in the Student Management Information System (SIMS), the Academic Calendar, and the Academic Progress Report (APR) per the approved effective date on the Senate paper.

Please review the courses and program tabs on this site for more detailed steps within the process outlined below. 

  Courses: New/Modify/
Delete/ Temporarily withdraw 
New Programs Program Changes Program Suspension Program Termination
    Step 1
Notice of Intent (NOI)
Step 2 
Full Program Proposal (FPP) 
     
1 Academic Unit Academic Unit Academic Unit Academic Unit Academic Unit Academic Unit
2 UCC UCC UCC UCC UCC UCC
3 SCUS SCUS SCUS SCUS SCUS SCUS
4 Senate
(for info)
SCUP SCUP Senate
(for info)
SCUP SCUP
5 SIMS and Academic Calendar   Senate SIMS, Academic Calendar,
Academic Progress Report
Senate
(for info)
Senate
6     BOG   Academic Calendar BOG
7     AVED     Academic Calendar
      SIMS, Academic Calendar,
Academic Progress Report
     
  • APR- Academic Progress Report
  • AVED- Ministry of Advanced Education
  • BOG- Board of Governors
  • FPP- Full Program Proposal
  • NOI- Notice of Intent
  • SCUP- Senate Committee on University Priorities
  • SCUS- Senate Committee on Undergraduate Studies
  • SIMS- Student Information Management System
  • UCC- Undergraduate Curriculum Committee

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Deadlines: course and program changes

Last updated: August 9, 2022

SCUS Material Deadline SCUS Meeting Senate Meeting Effective Date*
June 17, 2022 July 7, 2022 September 12, 2022** Summer 2023**
July 15, 2022 August 4, 2022 September 12, 2022**
August 26, 2022 September 15, 2022 October 3 or November 7, 2022
September 23, 2022 October 13, 2022
November 7, 2022
October 14, 2022 November 3, 2022 December 5, 2022
November 10, 2022 December 1, 2022 January 9, 2023 Fall 2023
December 9, 2022 January 5, 2023 February 6, 2023
January 13, 2023 February 2, 2023 March 6, 2023
February 10, 2023 March 2, 2023 April 3, 2023
March 17, 2023 April 6, 2023 May 15, 2023
Spring 2024**
April 14, 2023 May 4, 2023 June 5, 2023
May 12, 2023 June 1, 2023 July 10, 2023
June 16, 2023 July 6, 2023 September 11, 2023***
Summer 2024**
July 14, 2023 August 3, 2023 September 11, 2023***
August 25, 2023 September 14, 2023 October 2, 2023
September 22, 2023 October 12, 2023 November 6, 2023
October 13, 2023 November 2, 2023 December 4, 2023
November 17, 2023
December 7, 2023 January 8, 2024
Fall 2024

*The effective date indicates when the curriculum change is operational in SIMS, Academic Calendar and the Academic Progress Report.

**In April 2022, SCUS approved a change in process:

  • Fall Calendar: only major program modifications and policy changes will be permitted.
  • Spring and Summer Calendars: minor modifications and urgent policy changes that will have a positive effect on students are permitted.

***No Senate meeting in August.

Deadlines: new programs, program suspensions/terminations, and program name changes

Last updated: August 9, 2022

SCUS Material Deadline SCUS Meeting SCUP Meeting Senate Meeting Effective Date*
June 17, 2022 July 7, 2022
September 7, 2022 October 3, 2022 Summer 2023
July 15, 2022 August 4, 2022 September 7, 2022 October 3, 2022
August 26, 2022 September 15, 2022 October 5, 2022
November 7, 2022
September 23, 2022 October 13, 2022 November 2, 2022 December 5, 2022
October 14, 2022 November 3, 2022 November 16 or December 7, 2022 December 5, 2022 or January 9, 2023 Summer 2023 or Fall 2023
November 10, 2022 December 1, 2022 January 25, 2023 March 6, 2023 Fall 2023
December 9, 2022 January 5, 2023 January 25, 2023 March 6, 2023
January 13, 2023 February 2, 2023 February 22, 2023 April 3, 2023
February 10, 2023 March 2, 2023 March 22, 2023 May 15, 2023 Spring 2024
March 17, 2023 April 6, 2023 May 10, 2023 June 5, 2023
April 14, 2023 May 4, 2023 June 14, 2023 July 10, 2023
May 12, 2023 June 1, 2023 June 14, 2023 July 10, 2023
June 16, 2023 July 6, 2023 September 13, 2023 October 2, 2023 Summer 2024
July 14, 2023 August 3, 2023 September 13, 2023 October 2, 2023
August 25, 2023 September 14, 2023 October 11, 2023 Novermber 6, 2023
September 22, 2023 October 12, 2023 October 25, 2023 December 4, 2023
October 13, 2023 November 2, 2023 December 6, 2023 January 8, 2024
Fall 2024

*The effective date indicates when the curriculum change is operational in SIMS, Academic Calendar and the Academic Progress Report.

Resources

Curriculum workshop

The Curriculum Workshop provides an overview of the curriculum process. It is offered once every term by Senate & Academic Services and the Graduate Studies office. The workshops are generally offered in February, May, and September of each year. 

Next Workshop

October 24, 2022

Location: Zoom conference

Time: 10:00am-11:30am

Contact

For more information on the curriculum workshop, or to RSVP, please contact Rosa Balletta (rballett@sfu.ca). 

Workshop Materials

Document process guidelines

Documents approved by Senate Committee on Undergraduate Studies (SCUS) must be accurate because errors could potentially cause academic harm to students. The document process guideline lists the principles SCUS abides by to avoid errors. 

* Document Process Guidelines.docx
Last updated: October 2015

Terminology

Below is a list of terms most commonly used on this website and when talking about the undergraduate curriculum process.

Effective date

  • Coincides with the beginning of a term i.e. May 01, September 01, January 01.  
  • Indicates when the curriculum change, new course or new program is operational.  
  • Drives information in the curriculum management system, the calendar and academic progress reports.  

General processing tips

  1. Realistic effective dates (one year for courses and program changes; 2 years for a new programs).
  2. Use the proper forms, follow format.
  3. Consult with the Senate and Academic Services office throughout the process if you have questions.
  4. Carefully fill out all required information on forms and templates and make your changes obvious.
  5. Have at least two people read through the documents looking for errors before submission.
  6. Include your advisors in the conversation.

Academic Calendar

Publication timeline

Once the curriculum change has been approved, it will appear in the Academic Calendar per the approved effective date. The Academic Calendar is published two weeks before enrollment begins for that term. A month before the Calendar is published, Senate and Academic Services (SAS) sends approved editors in each academic unit a draft Calendar to review. Senate document S.10-143 provides publication and revision guidelines for the official SFU Calendar.

Senate Meeting Academic Calendar/SIMS Effective Date Calendar Publish Date Calendar Review Date **
January-April Fall September 1st Mid-June Mid-May
May-July* Spring January 1st Mid-October Mid-September
September-December Summer May 1st Mid-February Mid-January

*No Senate meeting in August

**Senate and Academic Services provides approximately 2 weeks for academic units to review the draft Calendar and submit any corrections. 

Expected review dates

The dates listed below are approximate times of when the Senate and Academic Services (SAS) office expects to conduct the Academic Calendar review process. SAS staff will email the “calendar-front” and the "calendar-subeditors” mail-list with the confirmed revision dates at least a week in advance of the review period. Academic units have approximately 2 weeks to review the draft Calendar and submit any corrections. 

Spring 2023
Last Senate Meeting July 4, 2022
Send to Departments for Review September 19, 2022
Deadline for Departmental Review October 3, 2022
Calendar Published Latest October 21, 2022
Enrollment Begins November 7, 2022
First Day of Classes January 4, 2023
Summer 2023
Last Senate Meeting December 5, 2022
Send to Departments for Review January 16, 2023
Deadline for Departmental Review January 30, 2023
Calendar Published Latest February 17, 2023
Enrollment Begins March 6, 2023
First Day of Classes May 8, 2023
Fall 2023
Last Senate Meeting April 3, 2023
Send to Departments for Review May 19, 2023
Deadline for Departmental Review June 5, 2023
Calendar Published Latest June 23, 2023
Enrollment Begins July 10, 2023
First Day of Classes September 6, 2023
Spring 2024
Last Senate Meeting July 10, 2023
Send to Departments for Review September 18, 2023
Deadline for Departmental Review October 2, 2023
Calendar Published Latest October 20, 2023
Enrollment Begins November 6, 2023
First Day of Classes January 3, 2024
Summer 2024
Last Senate Meeting December 4, 2023
Send to Departments for Review January 15, 2024
Deadline for Departmental Review January 29, 2024
Calendar Published Latest February 16, 2024
Enrollment Begins March 4, 2024
First Day of Classes May 6, 2024