Goldcorp Centre for the Arts, 149 West Hastings Street

COVID-19 Safety Plan

GOLDCORP CENTRE FOR THE ARTS PRODUCTION + EVENT SERVICES (GCAPES)
SUMMER 2021 COVID-19 Safety Plan

RETURN TO CAMPUS STATUS LEVEL: 3
Last Updated: July 5, 2021

This document is intended as a guideline for safely working onsite at GCA during the COVID-19 Pandemic. This plan has been developed in accordance with health & safety guidelines from SFU, WorkSafeBC, Vancouver Coastal Health, BC Centre for Disease Control, the Provincial Health Officer and in compliance with current local, provincial and federal health orders.

Please note: as details around COVID-19 are changing daily, we acknowledge the need to re-evaluate and amend this document as required to be compliant with up-to-date recommendations and orders from local, provincial and federal health authorities and with current SFU policies.

Disclaimer: While this plan makes every effort to outline safe procedures, individuals take some assumption of responsibility to use good judgement with respect to protecting their own health and safety while onsite.

GCA Production & Event Services (GCAPES) provides technical, front of house and guest services support to the prime users of the GCA complex. This support often involves covering the production aspects of live events (online and in-person) and providing technical support for teaching & learning (online and in-person), the oversight of COVID and safety protocols for building users and guests while engaged in events in the GCA complex that are support by our team; and the registration or booking of event attendees or audiences (online and in-person). This support can often extend to other users of the GCA complex such as other departments of SFU or the prime users’ presenting partners. The work of the GCA Production & Event Services team involves the setting up and running of production equipment and the safe guiding and hosting of partners, audiences, faculty, students, internal SFU departments or visitors to the GCA complex.

All employees must read and familiarize themselves with this safety plan before reporting to the worksite.

BEFORE REPORTING TO THE WORKSITE:

Employees must adhere to the guidance around self-isolation issued by the Provincial Health Officer and the BC Centre for Disease Control and must NOT report to the worksite if they:

  • Have experienced symptoms of COVID-19 in the last 10 days; symptoms include:
    • Fever
    • Chills
    • New or worsening cough
    • Shortness of breath
    • Sore throat
    • New muscle aches or headache
    • Fatigue
  • Are under the direction of the BC Centre for Disease Control to self-isolate, in which case they must follow those instructions.
  • Have arrived from outside of Canada within 14 days, in which case they must self-isolate for 14 days and monitor for symptoms.
  • Are (or have been) in contact with someone who is a confirmed COVID-19 case.

All SFU staff, faculty, students and campus guests should take personal responsibility to assess themselves daily for COVID-19 symptoms prior to accessing campus property and not come to campus if they are ill or have symptoms consistent with COVID-19.

Employees that will be working alone at the worksite must review SFU Guidelines for Working Alone or in Isolation.

WHILE WORKING ONSITE:

Employees and all members of the University Community must follow the guidance provided by the Provincial Health Officer to reduce the risk of infection or spreading of COVID-19:

  • Wash hands frequently for at least 20 seconds using soap and water.
  • If a sink is not available, 60-90% alcohol-based hand rubs (hand sanitizer) can be used to clean hands if they are not visibly soiled. If they are visibly soiled, you can use an alcohol-based disposable hand wipe to remove the dirt and then use an alcohol-based hand rub. Hand sanitizer dispensers are located throughout buildings on campus.
  • Do not touch face/eyes/mouth with unwashed hands.
  • When you sneeze or cough, cover your mouth and nose with a disposable tissue or use the crease of your elbow, and then wash your hands. WorkSafeBC Posters have been placed in common areas with details on hygiene protocols.
  • Although 2 meter physical distancing is no longer a university requirement, employees and visitors are encouraged to continue to keep a comfortable distance from each other and be mindful and respectful of each individual's comfort level with respect to personal space.

Masks:

  • The use of non-medical masks is recommended on campus, in classrooms, shared study, work, research areas and common areas. Non-medical masks are also recommended when performing tasks where more than one person is present or when physical distancing is not possible.
  • Employees are to read and familiarize themselves with WorkSafeBC guidelines for safe use of masks.
  • NOTE:  Until SFU establishes a university-wide Communicable Disease Prevention Plan, staff of GCAPES will continue to be required to wear a mask.

Breaks:

  • Employees are encouraged to take frequent breaks (when possible) to wash or sanitize their hands.
  • Adhere to posted occupancy limits.
  • Clean or sanitize hands prior to and after breaks.
  • Please note that extra care is required to ensure proper distancing when exiting or entering a room with multiple occupants (before or after a break period).

Occupancy Limits:

  • In accordance with Public Health guidelines, adjusted maximum occupancy limits have been calculated and posted for GCA venues, rooms and common areas. These limits must be adhered to at all times.

Note: Certain activities or room set ups can impact maximum occupancy limits causing them to decrease. In these cases, a temporary adjusted maximum occupancy will be posted.

  • Maximum occupancy in elevators is 1 with the exception of the freight elevator which is 2. Employees and essential visitors are requested to use the stairs whenever possible and reserve elevator use for those with accessibility needs and/or the essential movement of equipment. 

Note: Elevator capacity may be exceeded in cases where assistance is required by a care aid or attendant.

NOTE: when more than 1 staff are present in the GCAPES General Offices (Rooms 2305, 2310, 2315, 2295), the doors to the production office (sliding & exterior) are to be left open to allow for additional floor space and to ease congestion that may occur with traffic flow in and out of the space.  The production office (2295) exterior door is to be used as an additional way to access the general offices to aid in reducing congestion.

When appropriate, employees are encouraged to leave office, room or venue doors propped open to reduce touching of surfaces. In addition, hand sanitizing stations are to be available at each door for employees to sanitize their hands whenever entering or exiting an office, room or venue that is not propped open.

Technical & AV Equipment Usage & Sanitation:

  • Tools, equipment and workstations are to be assigned to or used by only one technician at a time and are not to be shared.
  • Tools, equipment and workstations are to be sanitized before and after each use by the technician who used them.
  • See below under “AREA SPECIFIC PROTOCOLS” for additional Technical Safety Protocols.

If an employee develops symptoms while at work:

  • Report to Security/First Aid for assessment, even with mild symptoms. Security/First Aid staff have received supplementary training in COVID-19 and can assist with assessing symptoms.
  • If a worker experiences symptoms consistent with COVID-19 while at work, they should consult the BC COVID - 19 Self - Assessment Tool, go directly home, and call 811 for further guidance related to testing and self isolation.
  • If the worker is severely ill (i.e. difficulty breathing, chest pain), call 911.
  • Employees are to inform their supervisor that they have left work due to symptoms that are consistent with COVID-19.
  • The supervisor is to contact SFU's Wellness & Recovery Department to report the absence; and fill out and submit a COVID-19 Absentee Form to rtwdm@sfu.ca.
  • Supervisors who are informed of a presumed or confirmed case of Covid-19 should close the impacted space and contact Facilities Services to request additional cleaning/disinfection of the area.
  • Privacy to be maintained when identifying potential cases of COVID-19 and subsequent risk assessments.

VISITORS TO THE WORKSITE:

  • If deemed essential; and approved - visitors to the workplace should be prearranged, staggered, and safety protocols should be communicated before entry into the workplace.
  • A record of visitors to the workplace must be kept and include the visitor’s name and phone number (for contact tracing purposes). Records are to be retained for 30 days.
  • Visitors must conduct a self assessment on each day they are scheduled to visit and must not access the campus if unwell or have symptoms consistent with COVID-19. Visitors MUST reschedule if they experience symptoms typical of COVID-19 in the past 10 days, have been outside of Canada, have been in contact with a confirmed COVID-19 case or are currently placed on self-isolation.
  • Visitors are to follow the guidelines set out in this document and any instructions given by SFU staff.

SUPPORTING ACTIVITIES IN THE BUILDING:

  • When activities in the GCA Complex are supported by GCA Production & Event staff, the policies, protocols and procedures laid out in this safety plan must be followed. These activities include, but are not limited to:
    • Onsite filming of content for online events presented by GCA Complex partners, other SFU departments or in association with SCA classes.
    • Onsite filming to support virtual teaching.
  • During these approved activities, it is encouraged to take a 30 min break every 2 hours to allow air particulates in the room to settle or disburse. During this break, all individuals are to vacate the space.

AREA SPECIFIC PROTOCOLS:

B2405 Gel Room:

  • Only GCA Technicians are permitted access to the B2405 gel room.
  • Tools and/or equipment from the B1 storage room are only to be used by GCA Technicians and the above protocol on “Technical & AV Equipment Usage & Sanitation” to be strictly followed.

Any break in the above protocols must be approved and arranged in advance through communication and arrangements with the Director, GCA Production and Event Services AND a detailed cleaning protocol is established for shared usage.

B1 Storage:

  • Only GCA Technicians are permitted access to the B1 storage room.
  • Tools and/or equipment from the B1 storage room are only to be used by GCA Technicians and the above protocol on “Technical & AV Equipment Usage & Sanitation” to be strictly followed.

Any break in the above protocols must be approved and arranged in advance through communication and arrangements with the Director, GCA Production and Event Services AND a detailed cleaning protocol is established for shared usage.

Venue Equipment:

  • Most GCA venues are currently set up to support filming for online events or classes.
  • Tools and/or equipment in the GCA venues are only to be used by GCA Technicians and the above protocol on “Technical & AV Equipment Usage & Sanitation” to be strictly followed.
  • Tools and/or equipment in the GCA venues are not to be removed for other use.

Any break in the above protocols must be approved and arranged in advance through communication and arrangements with the Director, GCA Production and Event Services AND a detailed cleaning protocol is established for shared usage.

2nd floor Dimmer Room:

  • Tools and/or equipment in the 2nd floor dimmer room are only to be used by GCA Technicians and the above protocol on “Technical & AV Equipment Usage & Sanitation” to be strictly followed.
  • Tools and/or equipment in the 2nd floor dimmer room are not to be removed for other use.

Any break in the above protocols must be approved and arranged in advance through communication and arrangements with the Director, GCA Production and Event Services AND a detailed cleaning protocol is established for shared usage.

2nd Floor Lock Up:

  • Only SCA Technical Director, SCA Production Coordinator and Manager of Technology & Resources are permitted access to the SCA 2nd floor equipment lock up.
  • Equipment from this lock up is only to be used and redistributed by aforementioned people and the above protocol on “Technical & AV Equipment Usage & Sanitation” to be strictly followed.

Any break in the above protocols must be approved and arranged in advance through communication and arrangements with the SCA Technical Director AND a detailed cleaning protocol is established for shared usage.

Shared GCA Office Spaces:

  • Posted maximum occupancy levels are to be observed in common/shared office spaces.
  • All protocols listed above under “WHILE WORKING ONSITE” to be followed.
  • Sharing of equipment is discouraged, however for necessary shared office equipment such as photocopiers, staplers, paper cutters and shared workstations (when unavoidable), it is required that individuals disinfect these items prior to and after each use.

Ground Floor Lobby:

  • The GCA ground floor lobby is covered in SFU's Common Areas COVID-19 Safety Plan. In the event that additional safety measures or adjusted capacities are required in association with on-site activities, these measures will be included and outlined in approved event-specific safety plans.

CLEANING, SANITATION & DISINFECTION:

FACILITIES:

  • SFU’s contracted janitorial service provider has implemented a high touch point cleaning/disinfection initiative which involves the cleaning/disinfection of high touch point surfaces in public spaces, including elevator panels and buttons, washroom partitions, taps, flush handles, door handles and push bars, garbage lids, and blue phones.
  • Facilities Vancouver can provide deep cleaning upon request in the event of a presumed/confirmed case of COVID-19.

ADDITIONAL SANITATION MEASURES:

  • Employees are responsible for disinfecting their own work stations and common areas within their immediate office space:
    • At start of shift
    • After each break
    • Before and after eating
    • At end of shift

COMMUNICATION:

  • The current GCAPES Safety Plan to always be posted at the worksite. When changes or edits are made to the area safety plan, the plan will be redistributed to the GCA Production and Event team.

PROTOCOLS FOR CONFIRMED CASES OF COVID-19:

Note: If an employee has tested positive for Covid-19, they will be required to follow the directions of the appropriate health authority and be cleared to work before returning to the worksite.

COMPLIANCE MONITORING:

  • Employees should report any safety concerns and hazards in their work areas to their supervisors. If not addressed, concerns can be escalated to the local safety committees and/or Environmental Health and Safety (EHS). All health & safety incidents, including accidents and near-misses, must be reported to EHS through the online web form. Employees may also anonymously report a COVID-19 related safety concern via the online COVID-19 Safety Reporting Form.
  • Employees and students can also raise common area COVID-19 specific safety concerns by emailing covid19_safety@sfu.ca. This email account is monitored by Safety & Risk Services.
  • As per WorkSafe BC, unsafe work can be refused (under G3.12 in the OHS Guidelines).
  • GCA Resident Technicians or GCA FOH/Covid Ambassadors have the authority to direct clients and users to comply with all aspects of this safety plan and to stop work if safety procedures are not being followed and it is not safe to proceed.
  • Please note that although increasing numbers of the local population are receiving vaccinations against COVID-19, the COVID-19 safety regulations and guidelines from Federal and Provincial Health Authorities and WorkSafeBC have not been amended to allow for any exemptions for vaccinated individuals.

MENTAL HEALTH:

Employees in the workplace may also be affected by the anxiety and uncertainty created by the COVID-19 outbreak. It’s important to remember that mental health is just as important as physical health, and to take measures to support mental well-being. Here are some resources that can assist with maintaining mental health in the workplace during this time.