Letter of Permission

If you wish to take courses at another institution, download and complete the Letter of Permission application.

All students considering taking courses at another institution, should consult an academic advisor. The Faculty Advisor (and the department advisor if a program has been declared) will be contacted by Student Services for approval. Students should allow six to eight weeks for processing. Normally, a Letter of Permission will not be approved retroactively.

* LetterofPermission.pdf
Letter of Permission

Bring it to the Registrar and Information Services counter at any of our three campuses:

  • on the third floor of the Maggie Benston Student Services Centre, Burnaby campus.
  • on the main level at the Vancouver campus at 515 West Hastings Street, Vancouver.
  • on the mezzanine level at the Surrey campus at 250 - 13450 102 Avenue, Surrey.

See our hours of operation.

Eligibility requirements

To be eligible to take courses at another institution with a Letter of Permission, you must have completed a minimum of 9 units at SFU and must be in good academic standing at the time you submit a request for Letter of Permission. Since standing is achieved once all grades for the term have been received, you may have to wait until your third term at SFU to be eligible to take a course elsewhere. Students pursuing an SFU degree, diploma or certificate must apply for a Letter of Permission, while students in a non-degree program are not eligible to apply.

Permission to take a course at another institution will not be granted unless a valid academic reason is provided. For example, taking a course in a discipline not offered at SFU, such as Czech language, or taking a course in another province if the student will be living there at the time. While an approved Letter of Permission guarantees that the credit will count toward the overall credit requirements, it does not guarantee that the credit will meet a specific program requirement.

Minimum grade to achieve to receive transfer credits

In order to receive transfer credit for courses completed at other institutions, you must achieve a grade of at least C (2.0 numeric equivalent). Courses where the grades is Pass/Fail (P/F) cannot be processed for transfer credit. It is the student's responsibility to ensure that an official transcript from the host institution is forwarded to Student Services at SFU in order for transfer credit to be granted.

Additional information

You must complete a minimum of 30 upper division units at SFU for your degree. A minimum of 15 of the upper division units in your major must be taken at SFU. A minimum of 7 of the upper division units in your minor must be taken at SFU. If you have already reached the maximum allowable transfer credit for your degree, the Letter of Permission will be approved for substitution only.

If you have declared a program (major, minor, etc.) be sure to check your requirements with your department advisor.