Nominated Exchange Student Resources: Summer 2016 Exchanges

On this page we have put together all of the presentations and related documents that have been offered to date.

We hope that these resources will provide you with the basic information and contacts you need for all stages of your exchange. Please feel free to download and/or print these presentations for future reference.

Exchange Specific Resources

Student Exchange Manual The comprehensive manual for your exchange. Includes checklists and info on many aspects of the exchange program.
Exchange Checklist and Timeline A timeline to help you track the exchange process from application to acceptance
SFU Exchange Pre-Departure Session
Please review Exchange Pre-Departure Session slides with the Student Exchange Manual
Consent to Disclose Personal Information This is a webform in the Study Abroad System that you completed to confirm your exchange nomination. If you wish to add additional people on your application or make any changes, please log in to your Study Abroad System to additional people.

Travel Health and Cultural Transition

Cultural Transition Resources: Coping with Culture Shock 
Healthy Travel Tips Handout 
Tips for preparation, during, and return from Exchange. 
SFU Health and Counselling Services Prepare for your health before travelling and note that some countries required certain vaccinations before entry.  Travel health consultations are available for a reduced fee for SFU students. Click here for how to book an appointment and more information.

Travel Health Insurance

How to use the SFSS plan for your exchange

Instructions and information on using the SFSS plan for your exchange. You are not required to use this plan, but must ensure that you have adequate extended health coverage for the duration of your exchange. This will be discussed at your Pre-Departure session.

If you require proof of your insurance coverage from ihaveaplan you must provide a copy of your nomination email, for a conditional letter of proof. Once you receive your acceptance letter from the host institution you may request a full letter of coverage. 

Individual questions and requests can be directed to or visit the SFSS office for more information.

SFSS Undergraduate Health/Dental Plan  Learn more about the SFSS Undergraduate Health/Dental Plan, StudentCare


Passport and Immigration Information A checklist of things to consider such as passports and immigration requirements for your host country
Canadian Consular Services  An essential site for anyone traveling abroad. Includes Country Profiles, Travel Warnings, Online Registration Service and much more
(Not a Canadian citizen? Please see the equivalent for your home country)

Emergency Contacts and Travel Tips, etc

Emergency Contact Card Print and complete the Emergency Card
Carry this with you at all times while travelling during your exchange
Canadian Consular Services Includes Country Profiles, Travel Warnings, and Online Registration Service etc
Global Affairs Canada: Country Insights More than just the do's and dont's of every country. Find answers to your intercultural questions from a Canadian and a local point of view. (e.g. Conversation, Dress, Religion, Class, Ethnicity, & Gender etc.) 
International SOS  You can contact multiliingual nurses, doctors, logistics and travel security experts for information and advice.  Membership cards will be available at your Pre-departure Orientation.
International Services for Students Photo Contest Our annual photo contest

Financial Aid and Awards (loans, bursaries, scholarships, awards)     

Financial Aid and Awards for Exchange Students Presentation Learn more about Financial Aid and Awards advising hours and the financial aid requirements.
Financial Aid and Awards Resources

Click here to access Financial Aid and Awards website and resources for Exchange students

  • Information on scholarships, awards and bursaries. Instructions on assigning a designate.
  • Exchange Spending Plan: Budget plan worksheet
  • Assign a Designate: Step-by-step instructions on how to assign an designate
  • Interest-Free Status for Exchange Students: Details of how you can maintain interest-free status on exchange
Student Loan Funding, Scholarships and Awards, Bursaries
Learn more about the types of funding available to you as an exchange student.
  • Please check the designation of your institution if you are applying for student loans or interest free status. If your institution is not designated, please email
  • Student Loan Mobility Contract: To be submitted along with your student loan application to apply for student loan funding for your exchange term
  • Student Loan Completion of Studies Contract: Form to be completed by host institution to confirm completion of studies