Library and Archives

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Information and Privacy Archivist, Archives and Records Management Department

Simon Fraser University Archives and Records Management Department invites applications for an Information and Privacy Archivist. Reporting to the University Archivist and Coordinator of Information and Privacy and based at the Burnaby campus, this full-time continuing position will assist in coordinating and facilitating access and privacy activities, which enable university departments, staff, and faculty to fulfill their legal obligations under British Columbia's Freedom of Information and Protection of Privacy Act (FIPPA).

Working in tandem with an incumbent Information and Privacy Archivist, the successful candidate will process access to information requests; respond to requests for review and privacy complaints made to the Office of the Information and Privacy Commissioner; design and deliver access and privacy advisory services, education, and training; and undertake information management policy analysis and development.

The successful candidate will have a particular interest in the processing of access to information requests, but s/he will work as a collaborative member of a team of information management professionals and will be expected to participate in the overall operations of the Archives and Records Management Department, including the delivery of archives and records management services.

SFU Archives and Records Management is responsible for the administration of three corporate programs, including archives, records management, and freedom of information and protection of privacy. These different, but integrated program areas are tied together by the concept of the record as a vital institutional asset that adds value to the university when managed effectively, but exposes the university to increased costs, risks, and liabilities when managed poorly.

Applicants are invited to visit the Archives and Records Management Department website for more information about the department and its programs.  

SETTING:

Ranked by respected national surveys as one of Canada’s top three comprehensive universities for the past 20 years, Simon Fraser University has also been named one of British Columbia’s Top Employers for 2018, as well as one of Canada’s Top 100 employers, and one of Canada's top family-friendly employers. SFU is Canada’s most community-engaged research university, offering more than 100 undergraduate major and joint major programs and more than 45 graduate offerings, spanning many disciplines in eight faculties, and has an international reputation for its innovative interdisciplinary and professional programs. SFU is comprised of three thriving urban campuses located in Burnaby, Vancouver, and Surrey.

DUTIES, RESPONSIBILITIES, KNOWLEDGE AND SKILLS:

The required knowledge and skills for this position are:

• A Master's degree in Archival Studies, Information Studies, Archival and Library Studies, or another graduate degree with an Archival Studies specialization, from a recognized university archival education program.
 
• Comprehensive knowledge of the B.C. Freedom of Information and Protection of Privacy Act and considerable knowledge of the philosophies, principles, and practices that support the administration of the Act by a public body.
 
• Knowledge of archival science and records and information management as practiced in a Canadian context.
 
• Excellent oral and written communication skills (in English) to train employees; provide public service; advise clients; write access review recommendations, notices, inquiry submissions, policies, procedures, standards, guidelines, correspondence and articles; and document the review of records responsive to access requests.
 
• Superior organizational and detail-oriented skills to manage projects, coordinate administrative activities, and maintain administrative documentation.
 
• Ability to work under pressure and meet strict deadlines, ensuring the university is diligent in responding to access and privacy matters within legislated timeframes.
 
• Ability to work as a member of a team of information management professionals and to move comfortably between different, but integrated program areas and functions.
 
• Ability to work independently and be self-motivated with only general supervision from the University Archivist and Coordinator of Information and Privacy.
 
• Excellent interpersonal skills using tact, diplomacy, and good judgment to deal courteously and effectively with faculty, staff, students, alumni, donors, visiting scholars, and the public.
 
• Experience related to access and privacy administration, archives administration, and/or records and information management work.
 
Applicants for the position of Information and Privacy Archivist should demonstrate how they are qualified to perform the duties and responsibilities, and possess the required knowledge and skills, necessary for the successful delivery of access and privacy services at Simon Fraser University. In addition, applicants should also demonstrate that they possess some or all of the desired knowledge and skills that would enhance the delivery of access and privacy services while also contributing to the collaborative delivery of the Department’s other corporate programs. Check here for a more detailed description of the duties and responsibilities, and required and desired knowledge and skills associated with this position.

TERMS OF APPOINTMENT: This is a full-time continuing position as a Librarian/Archivist Faculty. Appointment will be made pursuant to the SFU/SFU Faculty Association Collective Agreement (see Article 36). Only those applicants eligible to be appointed as an Archivist will be considered (see Article 36.7).  
 
https://www.sfu.ca/content/dam/sfu/faculty-relations/collective-agreement/CA.pdf
 
The successful applicant will be appointed at a salary level commensurate with his or her experience and qualifications. SFU Librarian/Archivist salary scales will apply. The salary scales can be viewed at:  
 
http://www.sfu.ca/content/dam/sfu/faculty-relations/collectiveagreement/July%201%2C%202017%20Salary%20Scale%20Increases.pdf
 
The successful applicant will become a member of the SFU Faculty Association. Benefits information is available at the link below:  
 
http://www.sfu.ca/faculty-relations/benefits-services.html
 
HOW TO APPLY:
 
Applicants are asked to submit a covering letter clearly demonstrating how your knowledge, skills, and experience correspond to the qualifications for this position; a resume; a representative sample of your written work of which you are the sole author (e.g., an academic assignment, a finding aid, a policy or planning document, a project report, a briefing note); and the names and contact information for three references, no later than January 31, 2018, 11:59 pm (PDT) to:
 
• Paul Hebbard, University Archivist and Coordinator of Information and Privacy (acting) at pgh@sfu.ca.

• Only applications received by email will be considered.

• Submit your covering letter, resume, and references as one consolidated electronic file.

• Attach your writing sample as a second separate electronic file.

• Both electronic files must be saved either as MS Word or PDF documents.

• Quote in the email subject line: Information and Privacy Archivist Job Application.
 
Selections for interviews will be made on the basis of the information submitted. Applicants will be asked to make a presentation to members of the search committee. We thank all applicants for their interest; only those applicants selected for an interview will be contacted.
 
All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority. Simon Fraser University is committed to employment equity and welcomes applications from all qualified women and men, including visible minorities, persons of aboriginal heritage, persons with disabilities, and LGTBQ-identified persons.
 
Under the authority of the University Act, Collection of Personal Information Policy (I 10.05), and the SFU/SFUFA Collective Agreement, personal information that is required by the university for academic recruitment and hiring competitions will be collected.  For further details see the Collection Notice.

POSTING DURATION AND START DATE

Applications will be accepted until January 31, 2018. The expected start date is April 1, 2018.

Geographic Information Systems (GIS) / Map Librarian
80% (1 Year Term)

Simon Fraser University Library invites applications for a GIS / Map Librarian. This 80% FTE, term position will be based in the Research Commons at the W.A.C. Bennett Library, Burnaby campus, and also supports users of the Vancouver and Surrey campus libraries.

Reporting to the Head, Research Commons, the incumbent will plan, coordinate, and provide research and teaching services in the use of geospatial and non-geospatial data and map resources to researchers across disciplines and will be responsible for the management of the map collection.  The GIS / Map Librarian will engage with the broader geospatial community at the local, national, and international levels. The incumbent will also provide liaison services, including reference, collections, scholarly communication, and instructional support to students and faculty in the Department of Geography.

This position will be attractive to a very adaptable and innovative individual with excellent communication and collaborative skills and a user-centered focus; one who is highly motivated to embrace new technologies and to provide services to faculty and students.

SETTING:

Ranked by respected national surveys as one of Canada’s top three comprehensive universities for the past 20 years, Simon Fraser University has also been consistently named one of British Columbia’s Top Employers in recent years, as well as one of Canada’s Top 100 employers, and one of Canada's top family-friendly employers.  SFU offers more than 100 undergraduate major and joint major programs and more than 45 graduate offerings, spanning many disciplines in eight faculties, and has an international reputation for its innovative interdisciplinary and professional programs. The main library, W.A.C. Bennett Library, is located on the Burnaby campus, while the Samuel and Frances Belzberg Library is at the Vancouver campus, and Fraser Library is at SFU Surrey.

The SFU Library is known for the development and implementation of innovative technology, leadership in Open Access, and excellent in-person and online user services. We serve an ethnically diverse student population, most of whom live off-campus and work part-time while attending university.   For more information, visit our web site.

ASSIGNMENT:

Ø  Assist in planning, developing, and coordinating the delivery of a suite of in-person and online geospatial literacy and maps-focused programs and services.

Ø  Continually review and assess GIS / map-related software, systems, and/or services for use in the Research Commons and by the general SFU community.

Ø  Co-ordinate the procurement, implementation, and ongoing support of GIS / map-related software, systems, and/or services for use in the Research Commons and by the general SFU community.

Ø  Act as liaison between the SFU Library and the faculty, staff, and students in the Department of Geography:

o   Promote library services and collections and report the discipline's requirements to the appropriate area of the Library;

o   Provide research skills instruction to the Department;

o   Communicate with Geography faculty and students about trends in scholarly communication and publishing, and promote the Library's programs in this area;

o   In collaboration with the Collections Management Office, select materials from approval plan shipments and approval plan forms, order materials within guidelines, and provide support for other collection activities in the named areas.

Ø  Provide instruction and assistance to students and faculty in the use of GIS / map-related information sources through instructional seminars, guides, and individual consultations.

Ø  Provide in-person and online reference service in all disciplines as a member of a team serving students and faculty in an active research environment.

Ø  Advance the values and goals outlined in the Library’s Strategic Plan.

Ø  Work with other library staff on project teams and committees.

Ø  Develop professional knowledge and skills on a continuing basis.

QUALIFICATIONS:

Required:

Ø  MLS or equivalent from an ALA-accredited institution.

Ø  Knowledge of and expertise with the use of geospatial data and GIS software packages.

Ø  Experience in liaison librarianship or in related professional activities.

Ø  A demonstrated commitment to and success in consultative and joint coordination and teamwork, as well as the ability to achieve consensus among differing viewpoints.

Ø  Excellent oral and written communication skills.

Ø  Superior interpersonal and intercultural skills.

Ø  Experience providing library services to graduate students in a research-intensive institution.

Ø  Demonstrated ability to assist students and faculty from a variety of disciplines in a busy research environment.

Ø  Broad knowledge of bibliographic tools and electronic resources for humanities and/or social sciences disciplines.

Ø  Superior problem-solving skills with an attention to detail.

Ø  Demonstrated ability to learn and apply new technologies.

Preferred:

Ø  Educational background relevant to geography, GIS and maps.

Ø  Expertise with non-spatial data resources, and statistical software packages.

Ø  Experience with qualitative analysis software (e.g. NVivo, Atlas.ti).

Ø  Experience with Esri ArcGIS and QGIS.

Ø  Reference and collections experience in one or more science, humanities, or social science disciplines.

Ø  Experience in planning and implementing new programs and services.

Ø  Broad knowledge of bibliographic tools and trends and electronic resources in Geography.

Ø  Experience with education technologies and software.

TERMS OF APPOINTMENT:

This is a one-year 80% FTE Term Librarian position, beginning February 2018.

Librarians and Division Heads are members of the SFU Faculty Association. Terms, conditions and benefits of employment are outlined in the Collective Agreement:

http://www.sfu.ca/content/dam/sfu/faculty-relations/home/CA.pdf

The successful applicant will be appointed at a salary level commensurate with his or her experience and qualifications. SFU Librarian salary scales can be viewed here

http://www.sfu.ca/content/dam/sfu/faculty-relations/collective-agreement/July%201%2C%202017%20Salary%20Scale%20Increases.pdf

All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority. Simon Fraser University is committed to employment equity and encourages applications from qualified candidates of all genders, including visible minorities, persons of Aboriginal heritage, persons with disabilities, and LGBTQ-identified persons.

Under the authority of the University Act, personal information that is required by the University for academic appointment competitions will be collected. For further details see:

http://www.sfu.ca/vpacademic/faculty_openings/Collection_Notice.html

TO APPLY

To be given assured consideration applications must be submitted by email in one consolidated PDF document with cover letter, curriculum vitae and three references by 3 December 2017 to:

Susie Smith
Library Management Office
W.A.C. Bennett Library
Simon Fraser University
Phone: 778 782-4658
Fax: 778 782-3023
Email: library@sfu.ca

 

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