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Re: Community Consultation: Policy on University Policies and Procedures (B 10.00)

Hi,

If it’s of use or interest, a couple of student activists have asked me to share their ‘action toolkit’ on this policy change issue.  It includes email templates and an automatic email generator for responding to the proposal. https://docs.google.com/document/d/1GMVldhHPU4qkRUEggNQs28fMDZ2grIrsxleUDdZUzlk/mobilebasic

The group that put it together, who I know nothing about beyond the two who contacted me, have a twitter account too, in case you’re interested:  @democracy_sfu

Beyond all that, I’d repeat something I’ve asked on here before (something that I think I must not understand about SFUFA’s relationship to the employer):  Why do we get these consultation emails?  Why does the university not have to consult with us through our union?  Their preferred “community” consultation model (besides the obvious problems with short deadlines) seems to individualize us.  Surely we have a union for this sort of stuff.  But, again, I think I’m probably misunderstanding!

Best,
Eugene

On May 12, 2022, at 3:27 AM, Dan Laitsch <dlaitsch@sfu.ca> wrote:

Hi all,
Apologies for the interruption. Some of you may be interested in the proposed revisions to the SFU Policy on Policies. Given that the university is only offering a one week window for feedback, I figured it might make sense to highlight the request and share with you my own concerns about both the timeline for feedback and the revised language allowing the General Counsel and Unversity Secretary to change the definitions within policies without review.

Details below. Thanks all,

Dan

Suggested changes to 6.4:

The General Counsel and University Secretary is responsible for approving Eeditorial Aamendments, to UniversityPolicies, and at their discretion, amendments to any definitions applicable to a University Policy or to a University Procedure, and for making those amendments. 


Begin forwarded message:

From: Dan Laitsch <dlaitsch@sfu.ca>
Subject: Fwd: Community Consultation: Policy on University Policies and Procedures (B 10.00)
Date: May 11, 2022 at 12:17:56 PM PDT

Feedback:
1. Offering a one week window for feedback on the revisions is an unreasonably tight timeline for substantive feedback. It suggests a symbolic interest in consultation, not an actual interest in consultation. That said, based on a quick review,
2. I find 6.4 to give too much power to the General Counsel and Unversity Secretary to make unreviewed changes, particularly related to amendments to definitions. Changing a definition can radically alter the policy itself. Editorial (i.e. grammatical) amendments are one thing—changing definitions quite another.

Thanks for receiving this feedback. I look forward to discussing these changes in Senate.

Dan


Begin forwarded message:

From: Office of the General Counsel & University Secretary <gc_asst@sfu.ca>
Subject: Community Consultation: Policy on University Policies and Procedures (B 10.00)
Date: May 11, 2022 at 9:53:45 AM PDT

The following message is sent on behalf of Li-Jeen Broshko, General Counsel & University Secretary.
 
Dear SFU Faculty and Staff members:
 
Please provide your input on the proposed amendments to SFU’s Policy on University Policies and Procedures (B 10.00).
 
B 10.00 was created to provide guidance and support to members of the University Community who are developing new university policies or revising existing policies.  The proposed framework, as set out in B 10.00 and its associated Procedures, provides step-by-step guidance for those involved in policy development, from initiation through to Board of Governors approval.
 
Proposed amendments to B 10.00 include:
  1. Moving content onto new templates, including removing definitions from the Policy and placing them in Appendix A
  2. Change in nomenclature
    1. “Policy Authority” is now “Responsible Executive”
    2. “Responsible Authority” is now “Responsible Office”
  3. Expanding definition of Editorial Amendments and updating definition of University Policy
  4. Giving General Counsel & University Secretary discretion to approve amendments to definitions
  5. Clarifying authority to amend associated Procedures without Board approval
We are seeking input from SFU’s faculty and staff. Please review the revised Policy on University Policies and Procedures (B 10.00) posted on the Policy Gazette website and submit your feedback to Mandeep Kalan, Director, University Policies, at Mandeep_kalan@sfu.ca by May 18, 2022.
 
Input you provide is collected under the authority of the University Act and SFU’s Policy on University Policies and Procedures (B 10.00). This information is collected for the purpose of engaging in community consultation, which may result in recommended changes to a policy.  If you have any questions about the collection of this information, please contact Mandeep Kalan at Mandeep_kalan@sfu.ca. 
 
Thank you,
 
Li-Jeen Broshko
General Counsel & University Secretary
 
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_______________________________________________________
Eugene McCann (he/him/his)
Professor, Geography, Simon Fraser University

Visiting Professor, Geography, National University of Singapore (’21-’22)
 
Managing Editor, EPC: Politics & Space
https://journals.sagepub.com/home/epc

Minor Revisions podcast
https://journals.sagepub.com/page/epc/collections/podcasts

Personal website:  https://emccanngeog.wordpress.com