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Filter Setup

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Overview of Filter Setup

Filter for New/Modified/Cancelled Meeting Notifications
Filter for Responses to Meetings

Sharing Folder(s) with Delegates
Related How-To Guides

Overview of Contact Groups

Filter Setup

By setting up mail filters, you can have all of your calendar notifications (meeting invitations, meeting modifications, responses and share notifications) placed into one or more folders that are separate from your inbox.

For calendar owners whose meetings are managed by delegates: If your calendar is completely managed by a delegate, it is highly recommended that you filter your calendar notifications into a separate folder from your inbox. You can then share the mailbox folder with your delegates in order for them to follow up on meeting invitations on your behalf.

Navigate to the Preferences tab in SFU Connect.
Under Preferences, click on the Mail Filters tab.
Next, click on New Filter button.
The Add Filter menu should appear.

Filter for New/Modified Meeting Notifications

Enter a descriptive name for the filter, e.g., New/Modified/Cancelled Meetings. Leave it set to If any of the following conditions are met.

For the condition, choose 'Calendar Invite' and 'is requested'.
Under the Perform the following actions: section, choose File into folder.
Click the BrowseÖ button to view your mailbox folders.
The Choose a Folder menu should appear. Click on New.
The Create a New Folder menu should appear. Type in a name for the new folder, e.g., Meeting Notifications. Click OK to create the new folder.
The new folder should appear highlighted in the Choose a Folder menu. Click OK to choose Meeting Notifications as the destination folder.
On the Add Filter menu, click OK to save the filter.
Your filter has now been saved and should appear in your list of Mail Filters. All future email notifications of new or modified meeting requests will now be placed in your Meeting Notifications folder.

Filter for Responses to Meetings

Enter a descriptive name for the filter, e.g., Responses to Meetings. Leave it set to If any of the following conditions are met.
For the condition, choose Calendar Invite' and 'is replied'.
Under the Perform the following actions: section, choose File into folder.
Click the Browse button to view your mailbox folders.
The Choose a Folder menu should appear. If you have already created a Meeting Notifications folder, click on it to choose it, click OK and click OK in the Add Filter menu to save it.

Otherwise, if you would like to store meeting cancellations in a separate folder, click on New to create a new folder (e.g., Meeting Responses) and follow steps 10 through 13 of this guide.

There should be two different filters in your Mail Filters listing once you have followed this guide.

Sharing Folder(s) with Delegates

When you return to the Mail tab in SFU Connect, you can now share the folders youve created to your delegates. To do this, right click on the folder and choose Share Folder.
The setup of a folder share is very similar to sharing a calendar. To view step by step instructions on how to do this, see the Sharing Calendars How-To Guide.

Related How-To Guides

For instructions on how to:

Set up contact groups, see 'Creating and Using Contact Groups'
Respond to a meeting invitation, see 'Responding to Meeting Invitations'

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